09 September 2000 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD SEPTEMBER 18, 2000
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m., Monday, September 18, 2000, at City Hall.
The meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as
their names were called: Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. Deputy City Clerk Connie Hyatt
and City Attorney Candice Settle were also present. This made a total of nine (9)present. A quorum was declared.
The Invocation was given by Reverend Larry Horne, Pastor of North Park Baptist Church of Van Buren.
Next the Mayor led the Pledge of Allegiance.
Next Mayor Riggs asked to adopt the minutes of the Council Meeting on August 21, 2000 as printed. Alderman
Swaim seconded by Alderman Parker made a motion to approve the minutes of the regular Council meeting. On roll call
the following Council members voted aye: Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker.
On the agenda next was to consider a RESOLUTION ACCEPTING THE BID OF YOUNG MOTOR SALES
OF A 1993 DODGE PICK-UP BEING REMOVED FROM POLICE FIXED ASSET LIST. The Clerk read the
Resolution in its entirety. Alderman Moore seconded by Alderman Spoon moved that the Resolution be adopted. The
question was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye:
Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. And the following voted nay;none. The Mayor thereupon
declared the Resolution adopted and signed the Resolution, which was attested by the Deputy City Clerk and impressed
with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 9-1-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. /-/ -2000
A RESOLUTION ACCEPTING THE BID OF YOUNG MOTOR SALES ON A
1993 DODGE PICK-UP BEING REMOVED FROM POLICE DEPARTMENT FIXED
( ASSET LIST.
WHEREAS, The Mayor has advertised for bids on items being
removed from the Fixed Asset List of the Police
Department, including a 1993 Dodge Pick-Up; and
WHEREAS, Bids have been received and reviewed as required by
law; and
WHEREAS, The Council feels that the bid of $1,681.00 from .Young
Motor Sales is the best bid:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN, ARKANSAS:
THAT, The bid of $1,681.00 from Young Motor Sales is
the best bid and is accepted.
THAT, The Mayor is authorized and directed to accept this bid
and release advertised items to the above named bidder.
PASSED AND APPROVED THIS 18TH DAY OF SEPTEMBER , 2000
OR
ATTESTED:
1,5
CITY CLERKSURER- C
Can fit.
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On the agenda next was to consider an ORDINANCE TO AMEND ORDINANCE NO. 7-1963 FOR THE
PURPOSE OF REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN, ARKANSAS, AND
AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Ordinance
the first time in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance placed on its second
reading. The motion was seconded by Alderman Taylor. On the Clerk's calling of the roll, the following vote resulted:
Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the motion carried as there were six
(6) ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim then moved that the rules be further suspended and the Ordinance be placed on its third and final
reading. The motion was seconded by Alderman Taylor. On the Clerk's calling the roll, the following vote resulted:
Ayes— Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the motion carried as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor declared the Ordinance open for discussion.
The Mayor then put the question, "Shall the Ordinance pass?" Alderman Barker asked if there was any impact
implications between industrial going against residential. Attorney Joe Byers representing Mr. James Young spoke
about the rezone and said they have the cooperation of the people in the area to rezone and that they need to rezone the
property to be able to increase power output that is available to the facility. Motion was made by Alderman Swaim and
seconded by Alderman Taylor to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes
— Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the Ordinance passed as there were
six(6)ayes and(0)nays. Four(4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 21-2000
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On the agenda next was to consider an ORDINANCE TO AMEND ORDINANCE NO. 7-1963 FOR THE
PURPOSE OF REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN, ARKANSAS, AND
AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS. The Clerk read the Ordinance
the first time in its entirety. Alderman Parker moved that the rules be suspended and the Ordinance placed on its second
reading. The motion was seconded by Alderman Swaim. On the Clerk's calling of the roll, the following vote resulted:
Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the motion carried as there were six
(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time.
Alderman Parker then moved that the rules be further suspended and the Ordinance be placed on its third and final
reading. The motion was seconded by Alderman Swaim. On the Clerk's calling the roll, the following vote resulted:
Ayes—Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the motion carried as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor declared the Ordinance open for discussion.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded
by Alderman Taylor to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes—
Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the Ordinance passed as there were
six(6) ayes and(0)nays. Four(4)votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 22-2000
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On the agenda next was to consider a RESOLUTION APPROVING AN INCREASE IN THE CONTRACT
PRICE FOR THE TANGLEWOOD DRAINAGE IMPROVEMENTS PROJECT. The Clerk read the Resolution
in its entirety. Mayor Riggs said they had come across a water line in Tanglewood's project that required another
manhole which cost an extra $106.00 and then last week they hit an underground stream and could not get the base down
because the water kept running. Franklin Construction had to put a French drain in so they could go ahead and put the
concrete down. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question
was put by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman
Swaim, Parker, Moore, Taylor, Spoon and Barker. And the following voted nay;none. The Mayor thereupon declared
the Resolution adopted and signed the Resolution, which was attested by the Deputy City Clerk and impressed with the
seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 9-2-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 9-2 -2000
A RESOLUTION APPROVING AN INCREASE IN THE CONTRACT PRICE FOR THE
TANGLEWOOD DRAINAGE IMPROVEMENTS PROJECT.
WHEREAS, The Mayor has advertised for bids for Tanglewood Drainage
Improvements; and
WHEREAS, The bid of Franklin Construction, Inc., in the amount of
$149,197.75 was accepted by the Council pursuant to City
Resolution No. 6-3-2000; and
WHEREAS, Due to unforseen circumstances, the amount to complete the
drainage improvements in Tanglewood has increased:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN, ARKANSAS:
THAT, The increase of $1,768.50 (Change Orders 1 and 2) to the
Contract with Franklin Construction, Inc. for drainage
improvements in Tanglewood, is hereby accepted.
THAT, The Mayor is authorized and directed to pay for same out
of the Street Fund.
PASSED AND APPROVED THIS 18TH DAY OF SEPTEMBER 2000
Y
ATTESTED:
CITY CLERK-TREASURER-4)141“.1.41
Mayor Riggs said they were looking at doing some projects and need to hire some engineers. He said they were
looking at South 28th street and Rena road, also Bear Track and Valley View. The Mayor said they need to hire some
engineers to look at the problems to see what needs to be done for these projects. The Mayor also said he needed
permission to advertise for bids to fix the section on Buena Vista and Prospect that had caved in. Alderman Swaim
seconded by Alderman Taylor made a motion to advertise for bids to repair Buena Vista and Prospect. The Council
followed with a unanimous vote.
Next the Mayor said they had some appointments to the Boards and Commissions. Alderman Taylor asked to go
into executive session. The Mayor said they would hold this item until later in the meeting.
Mayor Riggs said we have a recommendation from the Old Town Merchants Association for financial support for
the candy they use for the Halloween Event in the City of Van Buren. Alderman Taylor seconded by Alderman Spoon
made a motion to give the Old Town Merchants Association $500.00 the same as last year, for the Halloween candy.
The Council followed with a unanimous vote.
Next the Mayor asked to get permission to advertise for bids for the Sidewalk program. Alderman Swaim seconded
by Alderman Taylor made a motion for the Mayor to advertise for bids for the Sidewalk program. The Council
followed with a unanimous vote.
Next was to discuss the disposal of the old Christmas decorations. The Mayor asked the City Attorney what was
the proper way to go about the disposal. City Attorney Candice Settle said the City is prohibited from donating the
decorations. She said the City would have to sell them. Alderman Swaim seconded by Alderman Taylor made a motion
to sell the decorations for $1.00 and other valuable considerations. The Council followed with a unanimous vote.
AldermanBarker donated $1.00 to the City of Heavener to purchase the Christmas decorations.
Alderman Taylor asked Alderman Swaim if he made motion earlier on to advertise for bids on South 28th street and
Rena Road. Alderman Swaim and Mayor Riggs said they would bring that before the Council next month.
Next Judge Peer spoke to the Council members presenting a proposal for the Municipal Court to take in the
I Probation Office. The Judge thanked the Mayor for allowing them to work on the Municipal Court office. He said that
gave the office a lot more room and allowed room for another person to work the window. Judge Peer said they do need
to have authority over the Probation area. Judge Peer said he thought that the bringing in of the Court Probation office
would benefit the City and could more than pay for the additional help. Judge Peer said he had been to the Quorum
Court and they had approved the proposal one hundred(100)percent. He also said the expenses would be shared by the
County. Judge Peer said they have to have a unanimous vote from the City Council. He said they would present this in
the budget for next year and when the Quorum Court approves the budget then that will be the final decision. Alderman
Swaim said he thanked Judge Peer on the research he had done and that he believed this was a solution to a problem.
Alderman Swaim made a motion to approve this recommendation by Judge Peer. The motion was seconded by
Alderman Parker. The Council followed with a unanimous vote.
I Next on the agenda was the Treasurer's Report. Motion was made by Alderman Swaim and seconded by Alderman
Parker to appropriate the sum of$743,395.10 to pay expenses and salaries for August 2000, presented by the Deputy
City Clerk-Treasurer. The vote on roll call was unanimously carried by the City Council.
i
i
I
a s,
'." t Y*x „ City Of Van Buren
.„), Y 6 ! d� the period August 1, 2000 to August 31, 2000
t, 5 g - Treasurer's Report
,4 '`: g `
C,t,a .! "- ,, � + Year To Date Current Month Year To Date
< •*"N Last Month Amount
$
-d,,..;04:1030540+ 4nth
; GENERAL FUND
Receipts
Beginning Balance $494,958.38 $ 00 $49($2,352.82)
4,958.38
Retained Clearing Acct. - Ge ($2,352.82) $ 008
State General Turnback $171,103.98 $23,994.20 $195,098.18
Turnback (Workers Comp) $39,768.92 $.00
$260,542.31
Property Tax (City General) $260,542.31 $.00
Sales Tax Proceeds $1,405,017.76 $215,135.79 $1,620,153.55
New County Sales Tax Proceed $536,892.48 $97,232.20 $634,124.68
Franchise Tax $422,825.05 $84,874.55 $507,699.60
Privilege Licenses $84,671.25 $62.50 $84,733.75
Court Fines $581,891.91 $84,088.40 $665,980.31
Inspection Fees $83,583.58 $7,546.40 $91,129.98
Pet Licenses $1,117.00 $10.00 $1,127.00
00
Rezoning Fees $150.00 $
Civil Small Claims $13,100.08 $196.14 $13,296.22
Misc. General Fund $28,015.32 $2,496.99 $30,512.31
Interest $13,606.17 $316.18 $13,922.35
Administrative Justice Fund $35,106.10 $1,290.00 $36,396.10
Reimb. Co. Share Mun. Ct. $19,638.15 $5,239.96 $24,878.11
Administrative Grants $6,000.00 $.00 $6,000.00
Vision 2010 Revenues $.00 $5,244.25 $5,244.25
Garage Sales $3,845.00 $680.00 $4,525.00
Property Clean Up $12,563.47 $2,776.62 $15,340.09
Transfer From Capital Imp. F $105,631.63 $2,535.00 $108,166.63
P.D. 12.5% Co. Sales Tax Rev $89,482.10 $10,579.99 $100,062.09
1 Insurance Reimbursement-P.D. $4,191.16 $2,170.00 $6,361.16
Juvenile Transport $5,910.65 $794.00 $6,704.65
F.D. 12.5% Co. Sales Tax Reven $89,482.10 $10,579.99 $100,062.09
Donation/Fire Safety House $23,710.10 $5,269.06 $$8,979.26
26
County Share/Mun. Ct. Expens $3,429.20 $
UNCLAIMED LIABILITIES ACCOUNT $80.25 $380.00 $460.25
Total Receipts $4,533,961.28 $563,492.32 $5,097,453.60
Disbursements
Salaries - Admin. $181,090.86 $26,204.55 $207,295.41
Other - Admin. $258,015.10 $37,880.75 $295,895.85
New County Sales Tax Transfer $588,565.73 $183,836.64 $772,402.37
Vision 2010 Expenditures $2,131.25 $1,394.25 $3,525.50
Fixed Assets General $6,496.61 $.00 $6,496.61
Total Administration $1,036,299.55 $249,316.19 $1,285,615.74
Salaries - Police $768,278.55 $109,877.82 $878,156.37 1
Other - Police $497,739.40 $69,790.12 $567,529.52
Juvenile Transport $39,379.24 $1,562.36 $40,941.60
Nest Police, Fire, Fire Marshall, Building Inspector's, KOH, Municipal Court, Auditorium Commission Reports
were presented for filing.
Next was any item from any citizen present. There was none.
Next was time for Miscellaneous and General Discussion. Alderman Swain said he would like to say that Rudy
Road is as ruff as a cob and a real shoddy job. The Mayor said they would have someone check it. Alderman Swaim
said the road was not leveled before they put the overlay on it. He told the Mayor that was his opinion. The Mayor said
he had no problem driving on it, but they would have it checked.
Next Alderman Taylor seconded by Alderman Swaim moved the Council go into executive session. The Council
followed with a unanimous vote.
i
After a short time the Mayor called everyone back into the Council Room.
Then was the time for the discussion of the appointments to Boards and Commissions. The Mayor said the Planning T,
Commission recommended Sherri Mason to serve the un-expired term of Craig Boone who moved out of the city limits.
Alderman Swaim seconded by Alderman Taylor made a motion to accept the recommendation. The Council followed
with a unanimous vote.
Next was a recommendation from the Municipal Auditorium Commission to re-appoint Bob Peny for another five
(5)year term. Alderman Parker seconded by Alderman Moore made a motion to accept the recommendation. The
Council followed with a majority vote. Alderman Taylor voted nay.
Next was a recommendation form the Advertising and Promotion Commission to re-appoint Judy Steward for
another a four(4)year term. Alderman Swaim seconded by Alderman Parker made a motion to accept the
recommendation. The council followed with a unanimous vote.
Alderman Taylor asked if they should remove Mary Arnold from the Municipal Auditorium Commission.
Alderman Swaim said he would second that because she lives in Fort Smith now. The Mayor said they would have the
Municipal Auditorium Commission make a recommendation for next month.
There being no further business motion was made by Alderman Swaim seconded by Alderman Taylor to adjourn.
The City Council members followed with a unanimous vote. The meeting adjourned at 7:50 p.m..
APPROVED:
MAYOR
ATTESTED:
CITY CLERK-TREASURER