08 August 2000 Regular MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING HELD AUGUST 21,2000
The City Council of the City of Van Buren Arkansas met at 7:00 p.m., Monday, August 21, 2000, at City Hall. The
meeting was called to order by Mayor Riggs, presiding Officer. On roll call the following members answered as their
names were called: Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. City Clerk Barbie Curtis and City
Attorney Candice Settle were also present. This made a total of nine(9)present. A quorum was declared.
The Invocation was given by Reverend Fran Still, pastor of the Church of the Pines.
Next the Mayor led the Pledge of Allegiance.
Next Mayor Riggs asked to adopt the minutes of the Council Meeting on July 19, 2000 as printed. Alderman Swaim
Seconded by Alderman Spoon made a motion to approve the minutes of the regular Council meeting. On roll call the
following Council members voted aye: Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker.
On the agenda next was a PUBLIC HEARING TO ANNEX CERTAIN PROPERTY on 59 Hwy. The Mayor asked
if there was any discussion. Thcrc was none.
On the agenda next was to consider an ORDINANCE ANNEXING CERTAIN LANDS THAT ARE
COMPLETELY SURROUNDED BY THE INCORPORATED LIMITS OF THE CITY OF VAN BUREN
DECLARING AN EMERGENCY: AND FOR OTHER PURPOSES. The Clerk read the Ordinance the first time
in its entirety. Alderman Parker moved that the rules be suspended and the Ordinance placed on its second reading. The
motion was seconded by Alderman Swaim. On the Clerk's calling of the roll, the following vote resulted: Alderman
Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the motion carried as there were six(6)ayes
and(0)nays. Four(4)votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim then moved that the rules be further suspended and the Ordinance be placed on its third and final
reading. The motion was seconded by Alderman Spoon. On the Clerk's calling the roll, the following vote resulted:
Ayes—Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the motion carried as there
were six(6)ayes and(0)nays. Four(4)votes being necessary for passage. The Clerk then read the Ordinance the third
and final time. The Mayor declared the Ordinance open for discussion.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded
by Alderman Parker to adopt the Ordinance. On the clerk's calling the roll, the following vote resulted: Ayes—
Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. The Mayor declared the Ordinance passed as there were
six(6)ayes and(0)nays. Four(4)votes being necessary for passage.
Motion was then made by Alderman Taylor and seconded by Alderman Swaim, that the Emergency Clause be
adopted. On the clerk's calling of the roll,the following vote resulted: Ayes— Alderman Swaim, Parker, Moore, Taylor
and Spoon. Alderman Barker voted:nay. Alderman Barker said he had a problem with the emergency clause being on
the Ordinance. The Mayor declared the Emergency Clause passed as there were five (5)ayes and one (1)nay. Four(4)
votes being necessary for passage. The Mayor then declared the Ordinance duly passed and signed same in open
Council, duly attested to by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 19-2000
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On the agenda next was to consider a RESOLUTION APPROVING FINAL PLAT FOR VISTA NORTH,
PHASE 1, LOTS 3-8, IN THE CITY OF VAN BUREN, ARKANSAS. The Resolution was recommended by the
Planning Commission. The Clerk read the Resolution in its entirety. Alderman Taylor seconded by Alderman Swaim
moved that the Resolution be adopted. The question was put by Mayor Riggs on the adoption of the motion and the roll
being called, the following voted aye: Alderman Swaim, Parker, Moore, Taylor, Spoon and Barker. And the following
voted nay; none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested
by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-1-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. g- I -2000
A RESOLUTION APPROVING FINAL PLAT FOR VISTA NORTH, PHASE I, LOTS
3-8, IN THE CITY OF VAN BUREN, ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-
- Division Regulations being executed to assure that all
improvements are put in, Vista North, Phase I, Lots
3-8, is approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said
plat plan and the City Clerk is authorized and directed
•
to attest same upon the filing of the assurities
mentioned above.
PASSED AND APPROVED THIS 21ST DAY OF AUGUST , , 2000
ATTESTED:
CITY CLERK-TREASURER
I
On the agenda next was to consider a RESOLUTION APPROVING FINAL PLAT FOR KAYLOR TRACT
ON OAK GROVE ROAD IN THE FIVE-MILE JURISDICTION OF THE CITY OF VAN BUREN,
ARKANSAS. The Resolution was recommended by the Planning Commission. The Clerk read the Resolution in its
entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution be adopted. The question was put
by Mayor Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim,
Parker, Moore, Taylor, Spoon and Barker. And the following voted nay;none. The Mayor thereupon declared the
Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the
City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-2-2000
CITY OF VAN BUREN, ARKANSAS GG
RESOLUTION NO. O ' eG -2000
A RESOLUTION APPROVING FINAL PLAT FOR KAYLOR TRACT ON OAK
GROVE ROAD IN THE FIVE-MILE JURISDICTION OF THE CITY OF VAN
BUREN, ARKANSAS:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements
are put in, Kaylor Tract on Oak Grove Road, in the five-mile
jurisdiction of the city of Van Buren, Arkansas, is approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said plat
plan and the City Clerk is authorized and directed to attest
same upon the filing of the assurities mentioned above.
PASSED AND APPROVED THIS 21ST DAY OF AUGUST , 2000
ATTESTED:
CITY CLERK-TREASURER
On the agenda next was to consider a RESOLUTION APPROVING AN INCREASE IN THE CONTRACT
PRICE FOR RUDY ROAD, PHASE II, STREET IMPROVEMENTS. The clerk read the Resolution in its entirety.
Alderman Taylor seconded by Alderman Swaim moved that the Resolution be adopted. The question was put by Mayor
Riggs on the adoption of the motion and the roll being called, the following voted aye: Alderman Swaim, Parker,
Moore, Taylor, Spoon and Barker. And the following voted nay; none. The Mayor thereupon declared the Resolution
adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-3-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO, 8-3 -2000
A RESOLUTION APPROVING AN INCREASE IN THE CONTRACT PRICE FOR RUDY ROAD,
PHASE II, STREET IMPROVEMENTS.
WHEREAS, The Mayor has advertised for bids for improvements on Rudy
Road, Phase II; and
WHEREAS, The bid of Township Builders, Inc. in the amount of
$223,100.00 was accepted by the Council pursuant to City
Resolution No. 5-3-2000; and
WHEREAS, Due to unforseen circumstances, the amount to complete
the street improvements on Rudy Road, Phase II, has
increased:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN
BUREN, ARKANSAS:
THAT, The increase of $13,412.50 to the contract with Twinship
Builders for improvements on Rudy Road, Phase II, is
hereby accepted.
THAT, The Mayor is authorized and directed to pay for same out
of the Street Fund.
PASSED AND APPROVED THIS 21S1 _DAY OF AUGUST , 2000
l�GBOR
ATTESTED:
.G CS u ,ettlirtQJ
CITY CLERK-TREASURER
On the agenda next was to
consider sider a RESOLUTION DECLARING A STRUCTURE TO BE A NUISANCE
AND DECLARING CONDEMNATION. The Clerk read the Resolution in its entirety. Mr. Joe Fisher owner of the
property said he had lived there for twenty-five (25)years. He said he had done some inside work and ran out of money
to do the outside. He said he would lice to have some time to fix the outside and that he would like to have a list of
things that he needed to do to bring the house up to code. Code Enforcement Officer Wesley Sandlin showed the
Council members pictures of the house and said the house was in bad shape and needed a lot of work City Inspector
David Martin also spoke about the house and how much work it needed to have done to be brought up to meet the codes.
Mayor Riggs suggested they give him thirty(30)days to get the house up to code. Alderman Swaim said he could bring
it before the Council next Council meeting to see if the codes have been meet. The Mayor said if the house is not up to
code by the next Council meeting it will then be condemned. Alderman Barker seconded by Alderman Swaim made a
motion to table the Resolution. The Council followed with a unanimous vote.
Next on the agenda was the Treasurer's Report. Motion was made by Alderman Swaim and seconded by Alderman
Parker to appropriate the sum of$905,865.02 to pay expenses and salaries for July 2000, presented by the City Clerk-
Treasurer. The vote on roll call was unanimously carried by the City Council.
0•.
Gi.g, -708.43:.30+ City Of Van Buren '
et-159.797•ao. For the period July 1, 2000 to July 31, 2000
P°v�'R°�'27,431•st. Treasurer's Report
Ltbrvey-7.7 5 7.66.
1 1.0.11.-1,913.75. ! Year To Date Current Month Year To Date
005 Last Month Amount This Month
905.865.02., 1
GENERAL FUND
Receipts
Beginning Balance $494,958.38 $.00 $494,958.38
Retained Clearing Acct. - Ge ($2,352.82) $.00 ($2,352.82)
State General Turnback $146,659.73 $24,444.25 $171,103.98
Turnback (Workers Comp) $.00 $39,768.92 $39,768.92
Property Tax (City General) $177,468.89 $83,073.42 $260,542.31
Sales Tax Proceeds $1,194,975.99 $210,041.77 $1,405,017.76
New County Sales Tax Proceed $450,755.32 $86,137.16 $536,892.48
Franchise Tax $359,459.85 $63,365.20 $422,825.05
Privilege Licenses $83,890.00 $781.25 $84,671.25
Court Fines $496,633.24 $85,258.67 $581,891.91
Inspection Fees $62,342.35 $21,241.23 $83,583.58
Pet Licenses $1,222.00 ($105.00) $1,117.00
Rezoning Fees $150.00 $.00 $150.00
Civil Small Claims $12,829.27 $270.81 $13,100.08
Misc. General Fund $5,406.73 $22,608.59 $28,015.32
Interest $1,258.92 $12,347.25 $13,606.17
Administrative Justice Fund $32,166.10 $2,940.00 $35,106.10
Reimb. Co. Share Mun. Ct. $9,292.44 $10,345.71 $19,638.15
Administrative Grants $.00 $6,000.00 $6,000.00
Garage Sales $3,150.00 $695.00 $3,845.00
Property Clean Up $8,113.01 $4,450.46 $12,563.47
Transfer From Capital Imp. F $80,748.63 $24,883.00 $105,631.63
P.D. 12.5% Co. Sales Tax Rev $75,125.90 $14,356.20 $89,482.10
Insurance Reimbursement-P.D. $3,625.16 $566.00 $4,191.16
Juvenile Transport $5,189.65 $721.00 $5,910.65
F.D. 12.5% Co. Sales Tax Reven $75,125.90 $14,356.20 $89,482.10
Donation/Fire Safety House $23,710.10 $.00 $23,710.10
County Share/Mun. Ct. Expens $3,429.20 $.00 $3,429.20
UNCLAIMED LIABILITIES ACCOUNT $.00 $80.25 $80.25
Total Receipts $3,805,333.94 $728,627.34 $4,533,961.28
Disbursements
•
Salaries - Admin. $155,475.78 $25,615.08 $181,090.86
Other - Admin. $247,627.38 $10,387.72 $258,015.10
New County Sales Tax Transfer $426,690.80 $161,874.93 $588,565.73
Vision 2010 Expenditures $2,131.25 $.00 $2,131.25
Fixed Assets General $6,182.14 $314.47 $6,496.61
Total Administration $838,107.35 $198,192.20 $1,036,299.55
Salaries - Police $659,069.67 $109,208.88 $768,278.55
Other - Police $400,471.12 $97,268.28 $497,739.40
Juvenile Transport $24,131.25 $15,247.99 $39,379.24
FIXED ASSETS - POLICE $86,027.04 $1,437.05 $87,464.09
Nest Police, Fire, Fire Marshall, Building Inspector's, KOH Auditorium Commission Reports were presented for
filing.
Next was any item from any citizen present. There was none.
Next was time for Miscellaneous and General Discussion. Alderman Barker asked Marjorie how the innermodal
project was going. Marjorie said"it was status quo."
Next Mayor Riggs said that Janice Falkenberry from Heavener, Oklahoma had asked for the old Christmas lights
that the City of Van Buren owned. Alderman Swaim made a suggestion to let the City of Heavener have the City's old
Christmas lights since they were old and needed repair. Alderman Taylor suggested they hold the request until the next
meeting to find out the correct formality of giving the lights away. Mayor Riggs said they would check with the City
Attorney to find out the formality for giving the Christmas lights away and bring it back before the Council next month.
Mayor Riggs said that on the agenda for next month maybe to discuss the Robinson-Bell Building. He said that the
City has an opportunity to get the building for a real good rate with some minor repairs. He said the offices of the
Building Department, Code Enforcement and Animal Control would be transferred to that building so they would have
more room. Alderman Barker asked what the empty offices at the City Complex would be used for. The Mayor said the
City Clerk would move into one of those empty offices. The Mayor said all the space would be used.
The Mayor spoke about the Field of Dreams and the good job Alan Swaim had done with the recent Regional
Tournament and he said he thought the City had benefited from the tournament.
Next Alderman Donna Parker spoke about the Christmas lights that were to be bought for the City of Van Buren.
She said the money was coming in great and that they needed to collect some money that had been pledged.
Alderman Taylor asked the Mayor to look into North 8th circle. He said that street was in horrible shape. The
Mayor said he would look into it.
There being no further business motion was made by Alderman Swaim seconded by Alderman Parker to adjourn
The City Council members followed with a unanimous vote. The meeting adjourned at 7:45 p.m..
APPROVED:
MAYOR
ATTESTED:
CITY CLERK-TREASURER