04 April 2000 Special MINUTES OF THE VAN BUREN, ARKANSAS
SPECIAL CITY COUNCIL MEETING
HELD APRIL 24, 2000
A special called meeting of the City Council of the City of Van Buren, Arkansas met at 7:00 p.m., on Monday,
April 24, 2000 at the Field of Dreams Sports Complex. The meeting was called to order by Mayor John Riggs,
presiding officer. Council members present were Alderman Parker, Barker, Taylor, Moore, Spoon and Swaim.
City Clerk Barbie Curtis and City Attorney Candice Settle were also present. This made a total of nine(9)present.
A quorum was declared.
The Mayor ordered spread upon the minutes, the "NOTICE OF SPECIAL MEETING, CERTIFICATE OF
SERVICE OF NOTICE AND THE WAIVER OF REGULAR NOTICE OF AND CONSENT OF SPECIAL
MEETING."
NOTICE OF SPECIAL MEETING
NOTICE OF SPECIAL MEETING TO THE CITY COUNCILMEN
OF THE CITY OF VAN BUREN
Notice is hereby given that a Special Meeting of the City Council of the City of Van Buren,Arkansas,will
be held at the Field of Dreams Sports Complex at 7:00 P.M.on Monday the 241 day April,2000,for the
following purpose:
1. Consider Resolution allowing McCormick Asphalt
of Ozark,Arkansas to pave the parking area at the
Field of Dreams Sports Complex
2. Consider a change order Request on the Pevehouse Rd.Project
Construction.
MC
JOHN S, YOR ‘11-
CERTIFICATE OF SERVICE OF NOTICE
I,Barbie Curtis,the duly appointed,qualified and acting City Clerk-Treasurer of the City of Van Buren,
DO HEREBY CERTIFY,that on the 241"day of April,2000,I served a true copy of the foregoing Notice
of Special Meeting to each and every Councilman of the City of Van Buren,Arkansas,by handing a copy
to each,in the manner provided in the By-Laws.
L6aA-L44-1t,
BARBIE CURTIS,CITY CLERK-1xtASURER
WAIVER OF REGULAR NOTICE OF AND CONSENT TO SPECIAL MEETING
We,the undersigned City Councilmen of the City of Van Buren,Arkansas,do hereby accept service of the
NOTICE OF SPECIAL MEETING waving any and all irregularities in such Service and in such Notice
and Consent agree that the said City Councilmen of the City of Van Buren,Arkansas,shall meet at the time
and place named in such Notice and for purpose stated therein.
Allfr .flgar
'1
.!
On the agenda next was to consider a RESOLUTION APPROVING AN INCREASE IN THE CONTRACT
PRICE FOR THE RECONSTRUCTION OF PEEVYHOUSE ROAD. The Clerk read the Resolution in its
entirety. The Mayor asked if there was any discussion. Alderman Spoon asked if the extra expense was something
they couldn't see in the beginning. Al Prieur said they did not see the problem in the beginning. Alderman Swaim
seconded by Alderman Moore moved the Resolution be adopted. The question was put by the Mayor on the
adoption of the motion and the roll being called, the following voted aye; Alderman Swaim, Moore, Parker, Spoon,
Barker and Taylor. And the following voted nay; none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 04-11-2000
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 4- ii -2000
A RESOLUTION APPROVING AN INCREASE IN THE CONTRACT PRICE FOR
THE RECONSTRUCTION OF PEEVYHOUSE ROAD.
WHEREAS, The Mayor advertised for bids for reconstruction of Peevyhouse
Road;and
WHEREAS, The bid of Foy Brown Construction, Greenwood, Arkansas in the
amount of$109,924.50 was accepted by the Council pursuant to
Resolution No.6-1-1999;and
WHEREAS, Due to unforeseen circumstances, the amount to complete the
reconstruction of Peevyhouse Road has increased;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN,ARKANSAS:
THAT, The increase of $28,790.00 to the contract with Foy Brown
Construction, Greenwood, Arkansas for the reconstruction of
Peevyhouse Road is hereby accepted.
THAT, The Mayor is authorized and directed to pay for same out of the
Street Fund. •
5K
PASSED AND APPROVED THIS /7"`'DAY OF gp ,2000.
MAYORJ GGS�
ATTESTED:
CITY CLERK-TREASURER
Next on the agenda was to consider a RESOLUTION ACCEPTING THE BID OF MCCORMICK
ASPHALT OF OZARK, ARKANSAS FOR PAVING THE PARKING AREA AT THE FIELD OF
DREAMS SPORTS COMPLEX. The Clerk read the Resolution in its entirety. Alderman Swaim seconded by
Alderman Moore moved that the Resolution be adopted. The question was put by the Mayor on the adoption of
the motion and the roll being called, the following voted aye; Alderman Swaim, Moore, Taylor, Parker and Spoon.
And the following voted nay; Alderman Barker.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the
City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 04-12-2000
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 4- /a- -2000
A RESOLUTION ACCEPTING THE BID OF MCCORMICK ASPHALT OF OZARK, ARKANSAS
FOR PAVING THE PARKING AREA AT THE FIELD OF DREAMS SPORTS
COMPLEX.
WHEREAS, The Mayor has advertised for bids for paving the parking
area at the Field of Dreams Sports Complex; and
WHEREAS, Bids have been received and opened as advertised; and
WHEREAS, The Council feels that the bid of McCormick Asphalt
is the best bid:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN, ARKANSAS:
THAT, The bid of $ 94,500.00 of MCCormick Asphalt, of
Ozark, Arkansas is accepted.
THAT The Mayor is authorized and directed to pay for same out
of Parks and Recreation grant, the total of $35,000,
and the balance of $59,500. be paid out of the Capital
Improvement Fund.
PASSED AND APPROVED THIS a4 TH DAY OF APRIL ,2000
1111°1 9IZJ
)CeP
ATTESTED:
��
CI CLERK-TREASURER
Alderman Swaim seconded by Alderman Spoon made a motion to adjourn. The Council members followed
with a unanimous vote. The meeting adjourned at 7:10 p.m.
APPROVED:
ATTESTED:
MAYOR
CITY CLERK-TREASURER