08 August 1999 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD AUGUST 16, 1999
The City Council of the City of Van Buren Arkansas met at 7:00 p.m. , Monday,
August 16, 1999, at City Hall . The meeting was called to order by Mayor Riggs,
presiding officer. On roll call the following members answered as their names were
called: Alderman Parker, Swaim, Taylor, Moore and Barker. Deputy Clerk Carolyn
Marston and City Attorney Candice Settle were also present. Alderman Spoon was
absent. This made a total of eight (8) present. A quorum was declared.
The Invocation was given by Mayor Riggs.
Next the Mayor led the Pledge of Allegiance.
Alderman Swaim seconded by Alderman Parker made a motion to approve the July
19, 1999 Council Meeting minutes and the July 29, 1999 special called meeting
minutes. Motion was unanimously carried by the City Council .
First on the agenda was the Appeal of Denial of a Variance by the Planning
Commission. It was requested by Allen and Nancy Smith. Nancy Smith explained how
they need the room to do what they wanted to, to improve their home. Craig Boone
spoke on behalf of the Planning Commission explaining the reasons this was not a
good thing to do, one being the Fire Codes. He also said the Planning Commission
was concerned with buyer protection. Mr. Boone said if the Council gave the
Smith's the permission to do as they had planned the adjoining neighbor may do the
same thing and there would be a problem with the alley way. Alderman Barker asked
about the fence and how tall the structure was to be that they wanted to put
against the fence. Craig Boone said the Planning Commission was willing to accept
a temporary type covering. Alderman Swaim seconded by Alderman Taylor made a
motion to uphold the Planning Commission's decision and deny the appeal . The
question was put by Mayor Riggs on the adoption of the motion and the roll being
called, the following voted aye Alderman Swaim, Taylor, Parker, and Moore. The
following voted nay: Alderman Barker.
Next on the agenda was to consider a RESOLUTION APPROVING CORRECTIVE PLAT FOR
LOTS 51 AND 52, NORTHRIDGE, PHASE II , IN THE CITY OF VAN BUREN, ARKANSAS. The
Clerk read the Resolution in its entirety. Alderman Swaim seconded by Alderman
Barker moved that the Resolution be adopted. The question was put by Mayor Riggs
on the adoption of the motion and the roll being called, the following voted aye;
Alderman Parker, Barker, Moore, Swaim and Taylor.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-1-1999
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. -1999
A RESOLUTION APPROVING CORRECTIVE PLAT FOR LOTS 51 AND 52,
NORTHRIDGE,PHASE II,IN THE CITY OF VAN BUREN,ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the Sub-Division
Regulations being executed to assure that all improvements are put
in,the Corrective Plat for Lots 51 and 52,Northridge,Phase II,is
approved.
SECTION 2: THAT the Mayor is authorized and directed to sign said corrected
plat plan and the City Clerk is authorized and directed to attest
same upon the filing of the assurities mentioned above.
PASSED AND APPROVED THIS /6'DAY OF AUGUST,1999.
MAYOR JOriN GS
AT ESTED:
eee/t .
CITY CLERK/TREASURER
Next on the agenda was to consider a RESOLUTION COMMITTING THE CITY TO USAGE
OF COUNTY SALES TAX PROCEEDS. The Clerk read the Resolution in its entirety.
Alderman Parker seconded by Alderman Swaim moved that the Resolution be adopted.
The question was put by Mayor Riggs on the adoption of the motion and the roll
being called, the following voted aye; Alderman Parker, Barker, Moore, Swaim. And
the following voted nay: Alderman Taylor. Alderman Swaim made a comment saying
that the Ordinance that would be passed at our September meeting, upon passage of
the sales tax, would be more extensive than this. The 25% and 75% will stand. It
will specify the funds and will be reported to the media quarterly so the public
will know where and how the money is being spent. Alderman Taylor said he would
like to comment on his nay vote. He said he wanted an Ordinance only.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 8-2-1999
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. S' -1999
A RESOLUTION COMMITTING THE CITY TO USAGE OF COUNTY SALES
TAX PROCEEDS.
WHEREAS, There is a need to commit the City to certain uses of the proceeds
if the county sales tax is passed on August 24, 1999;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS:
THAT, The following commitments are made on behalf of the City if the
county sales tax is passed on August 24, 1999:
1. Sales tax proceeds will be used as follows:
A. 25%for Public Safety(police and fire protection).
B. 75% for Capital Improvements, with top priority given to
streets,drainage,and sidewalks.
PASSED AND APPROVED THIS /6 AY OF AUGUST,1999.
MAYOR��
ATTESTED:
CITY CLERK/TREASURER
Next on the agenda was to consider a ORDINANCE TO AMEND ORDINANCE NO. 7-1963
FOR THE PURPOSE OF REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN, ARKANSAS,
AND AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS. The Ordinance was
requested by Nancy Rogers and was recommended by the Planning Commission. The
Clerk read the Ordinance the first time in its entirety. Alderman Swaim moved that
the rules be suspended and the Ordinance placed on its second reading. The motion
was seconded by Alderman Moore. On the Clerk's calling the roll, the following
vote resulted: Ayes -- Alderman Parker, Barker, Moore, Taylor and Swaim. The
Mayor declared the motion carried as there were five (5) ayes and (0) nays. Four
(4) votes being necessary for passage. The Ordinance was read the second time.
Alderman Swaim then moved that the rules be further suspended and the
Ordinance be placed on its third and final reading. The motion was seconded by
Alderman Moore. On the Clerk's calling the roll, the following vote resulted:
Ayes -- Alderman Parker, Barker, Moore, Taylor and Swaim. The Mayor declared the
motion carried as there were five (5) ayes and (0) nays. Four (4) votes being
necessary for passage. The Clerk then read the Ordinance the third and final time.
The Mayor declared the Ordinance open for discussion. The Mayor then put the
question, "Shall the Ordinance Pass ?" Motion was made by Alderman Taylor and
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seconded by Alderman Swaim to adopt the Ordinance. On the Clerk's calling the
roll, the following vote resulted: Ayes -- Alderman Parker, Barker, Moore, Taylor,
and Swaim. The Mayor declared the Ordinance passed as there were five (5) ayes and
(0) nays. Four (4) votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 17-1999
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Next on the agenda was a request of the OTMA to close Mike Meyer Park to the
traffic for Harbor Lights Display from November 8, 1999 until January 7, 2000. The
OTMA was to be back to explain how the proceeds would be presented. Landon Young
spoke on behalf of the Old Town Merchants Association. He said this particular
display requires manpower. He said they agreed to split the Old Town Merchant
Association's share with the different charitable organizations that help with all
the work. There will be a 50% split with the owner of the display and then the
OTMA will split 50% with the help they receive. Richard Hodo asked about the cost
of the light show. Mr. Young said they still have to decide on the cost and will
let them know. Alderman Swaim seconded by Alderman Moore made a motion to grant
the OTMA request. The Council followed with a unanimous vote.
Next on the agenda was to consider appointments to Boards and Commissions.
The Planning Commission would like to submit Brad Baldwin for appointment to serve
a three (3) year term to replace Kathy Staton Cooper who has moved away. Mr.
Baldwin's term would expire on June 30, 2001.
Next was to reappoint Dorvin Wiley to the West River Valley Regional Solid
Waste Management District's Broad of Directors.
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Alderman Swaim seconded by Alderman Taylor made a motion to accept the
appointments_ The Council followed with a unanimous vote.
Next on the agenda was the Treasurer's Report_ Motion was made by Alderman
Swaim and seconded by Alderman Barker to appropriate the sum of $610,664.26 to pay
expenses and salaries for July 1999, presented by the City Clerk-Treasurer. The
vote on roll call was unanimously carried by the City Council .
•F—490,087.21+
56-ech - 89,653.71+ City Of Van Buren
flirks.Qie.-2z,9oe•9s. For the period July 1, 1999 to July 30, 1999
Li•rary _6,321 .52+ Treasurer's Report
K.O.K. -1.692•86+
005 Year To Date Current Month ' Year To Date
610,664.26:1 Last Month
Amount This Month
-------GENERAL FUND--------
.
Receipts
UND---------
Receipts
Beginning Balance $545,477.30
Retained Clearing Acct. - Ge $.0(� $($2,477_.;ir
State General Turnback ($2,352.82)
$245,314_58 6_20 ($2,352..a,
Turnback (Workers Comp) $ ' 076 79 $$39,.',90_,:7
Property Tax (City General ) $_00 $39,778.79 $39,778.79
Sales Tax Proceeds $5,251.21 :G 7:3,136_].6
$1,106,201_14 c r �. 299,387.:;7
Franchise Tax $1)3,�14. 7� $1,299,716.06
Privilege Licenses $357,302.99 $56,668.49
$76,482.00 $$76,971.4£3
Court Fines $512.50 $76,994 50
Inspection Fees $265,800.99 $45,054.71
$44,242.88 $$69,855.78
Pet Licenses $24,887.60 $69,130.48
Rezoning Fees $1,789.00 $593.00 $2,382.00
Civil Small Claims $10.00 $_00 $10.00
Act $1,522.69 $182.22
833 Receipts $1,704.91
Misc. General Fund $18,828.61 $_00 $18,828.61
($36,948.38),948.38) $5,765.74 ($31,182.64 )
Administrative Justice Fund $3,796.88 $242.90 $4,039.78
Reimb_ Co_ Share Hun_ Ct_ $225,766.62 $26,724.48 $252,491.10
Police Grants $3,741.32 $4,865.39 $8,606.71
$93,680.47 $33,363.63 $127,044.10
Miscellaneous Revenue-P.D.
Insurance Reimbursement-P.D. $15,686.27 $1,041.00$ $16,727.27$1
Miscellaneous Revenue-F.D. $1,012.38$ $_ $1,012.388
County Share/Mun. Ct. Expens $2 00 $.00 $2.00
$2,922.37 $.00 $2,922.37
Total Receipts --
$2,975,530.50 $531,407.82_
$3,506,938.32
Disbursements
Salaries - Admin. $143,191.42
Other - Admin. $24,824.36 $168,015. 78
Fixed Assets General $184,261.16 $37,537.25 $221,798.41
$3,205.54 $3,053.02 $6,258.56
Total Administration $330,658.12 ---- --____.._ ._�__-•----..__---__._...__.___..__
$65,414.63 $396,072. 7•;
Salaries - Police s
Other - Police $615,731.29 $101,780.1.0 9
$401,992.58 $787,511._4
FIXED ASSETS - POLICE $82,971.90 $484,964.48
$7,363.19 $1,287.05 $8,650.24
Total Police $1,025,087.06 --
$186,039.05 $1,211,1.26.11
Salaries - Firemen
Other - Firemen $442,681.76 $71,951.72 $514,633.48
Fire Safety House $161,086.55 $37,840.56 $198,927.11
FIXED ASSETS - FIRE DEPT. $2'873.01 $_00 $2,873.01
$35,437.41 $2,945.63 $38,383.04
Total Firemen $642,078.73
$112,737.91 $754,816.64
Next Police, Fire, Fire Marshal , Building Inspector's and KOH Auditorium
Commission reports were presented for filing.
There being no further business motion was made by Alderman Swaim seconded by
Alderman Moore to adjourn. The meeting adjourned at 7:30 P.M.
APPROVED: •
ATTESTED:
e'eat4a-/-
MAYOR
6, vv
CITY CLERK-TREASURER ~W
I