04 April 1999 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING HELD APRIL 19, 1999
The City Council of the City of Van Buren Arkansas met at 7:00 p.m. , Monday,
April 19, 1999, at City Hall. The meeting was called to order by Mayor Riggs,
presiding officer. On roll call the following members answered as their names were
called: Alderman Parker, Swaim, Taylor, Moore, Spoon and Barker. City Clerk
Barbie Curtis and City Attorney Candice Settle were also present. This made a
total of nine (9) present. A quorum was declared.
The Invocation was given by Alderman Rick Spoon.
Next the Mayor led the Pledge of Allegiance.
Alderman Taylor seconded by Alderman Swaim made a motion to approve the March
15, 1999 Council Meeting minutes as printed. Motion was unanimously carried by the
City Council .
Next was to consider an ORDINANCE TO AMEND ORDINANCE NO. 7-1963 FOR THE
PURPOSE OF REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN, ARKANSAS AND
AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS. It was recommended by
the Planning Commission. The Clerk read the Ordinance the first time in its
entirety. Alderman Swaim moved that the rules be suspended and the Ordinance
placed on its second reading. The motion was seconded by Alderman Moore. On the
Clerk's calling the roll , the following vote resulted: Ayes - Alderman Parker,
Barker, Spoon, Taylor, Moore and Swaim. The Mayor declared the motion carried as
there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage.
The Ordinance was read the second time.
Alderman Swaim then moved that the rules be further suspended and the
Ordinance be placed on its third and final reading. The motion was seconded by
Alderman Spoon. On the Clerk's calling the roll , the following vote resulted:
Ayes - Alderman Parker, Barker, Spoon, Taylor, Moore and Swaim. The Mayor declared
the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being
necessary for passage. The Clerk then read the Ordinance the third and final time.
The Mayor declared the Ordinance open for discussion. The Mayor then put the
question, "Shall the Ordinance Pass ?" Motion was made by Alderman Swaim and
seconded by Alderman Moore to adopt the Ordinance. On the Clerk's calling the
roll, the following vote resulted: Ayes - Alderman Parker, Barker, Spoon, Taylor,
Moore and Swaim. The Mayor declared the Ordinance passed as there were six (6)
ayes and (0) nays. Four (4) votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 4-1999
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Next was to consider an ORDINANCE TO AMEND ORDINANCE NO. 7-1963 FOR THE PURPOSE
OF REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN, ARKANSAS AND AMENDING THE
ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS. It was recommended by the Planning
Commission. The Clerk read the Ordinance the first time in its entirety. Alderman
Swaim moved that the rules be suspended and the Ordinance placed on its second
reading. The motion was seconded by Alderman Parker. On the Clerk's calling the
roll, the following vote resulted: Ayes -- Alderman, Parker, Barker, Spoon, Taylor,
Moore and Swaim. The Mayor declared the motion carried as there were six (6) ayes
and (0) nays. Four (4) votes being necessary for passage. The Ordinance was read
the second time.
Alderman Swaim then moved that the rules be further suspended and the
Ordinance be placed on its third and final reading. The motion was seconded by
Alderman Spoon. On the Clerk's calling the roll, the following vote resulted:
Ayes - Alderman Parker, Barker, Spoon, Taylor, Moore and Swaim. The Mayor declared
the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being
necessary for passage. The Clerk then read the Ordinance the third and final time.
The Mayor declared the Ordinance open for discussion. The Mayor then put the
question, "Shall the Ordinance Pass ?" Motion was made by Alderman Taylor and
seconded by Alderman Swaim to adopt the Ordinance. On the Clerk's calling the
roll, the following vote resulted: Ayes - Alderman Parker, Barker, Spoon, Taylor,
Moore and Swaim. The Mayor declared the Ordinance passed as there were six (6)
ayes and (0) nays. Four (4) votes being necessary for passage.
THE ORDINANCE WAS GIVEN THE NUMBER 5-1999
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Next the Mayor introduced and welcomed elected officials Beverly Pyle, Jane
Dixon, Ruth Whitaker, and Libby Burchfield from Cedarville. The Mayor .introduced
Doyle Johns Crawford County Justice of the Peace.
The Mayor next introduced City Attorney Candice Settle and welcomed her.
On the agenda next was to consider a RESOLUTION APPROVING REPLAT OF TIMBER
OAKS, LOT 20C, IN THE CITY OF VAN BUREN, ARKANSAS. The Ordinance was recommended
by the Planning Commission. The Clerk read the Resolution in its entirety.
Alderman Swaim seconded by Alderman Moore moved that the Resolution be adopted.
The question was put by Mayor Riggs on the adoption of the motion and the roll
being called, the following voted aye; Alderman Parker, Barker, Spoon, Taylor,
Moore and Swaim. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-1-1999
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 4 -1999
A RESOLUTION APPROVING REPLAT OF TIMBER OAKS, LOT 20C, IN
THE CITY OF VAN BUREN, ARKANSAS.
SECTION I: THAT subject to the assurances provided in the
Sub-Division Regulations being executed to assure
that all improvements are put in, Timber Oaks,
Lot 20C, is approved.
SECTION2: THAT the Mayor is authorized and directed to
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sign said plat plan and the City Clerk is
authorized and directed to attest same upon the
filing of the assurities mentioned above.
PASSED AND APPROVED THIS 19TH DAY OF APRIL ,19 99.
V MA OR
ATTESTED:
C Y CLERK-TREASURER
•
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On the agenda next was to consider a RESOLUTION APPROVING REPLAT OF
HERITAGE HEIGHTS, PHASE IV, LOTS 112A AND 113A, IN THE CITY OF VAN BUREN, ARKANSAS
It was recommended by the Planning Commission. The Clerk read the Resolution in
its entirety. Alderman Swaim seconded by Alderman Taylor moved that the Resolution
be adopted. The question was put by Mayor Riggs on the adoption of the motion and
the roll being called, the following voted aye; Alderman Parker, Barker, Spoon,
Taylor, Moore and Swaim. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-2-1999
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 4-.2' -1999
A RESOLUTION APPROVING
REPLAT OF CITY OF VANRBUREN, ARKANSASrrAGE HEIGHTS, PHASE
IV, LOTS 112AA and 113A,A, IN
THE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN
BUREN, ARKANSAS:
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SECTION 1. THAT subject to the assurances provided in the
Sub-Division Regulations being executed to Heritageure
that all improvements Lots put in,112A and ll3A, is
Heights, Phase I V,
approved.
SECTION 2: THAT the Mayor is authorized and directed to
sign said plat plan and the City Clerk is
authorized and directed to attest same upon the
filing of the assurities mentioned above.
PASSED AND APPROVED THIS1 9 H DAY OF
APRIL ,19 99
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ATTESTED:
4/1i / I
CITY CLERK-TREASURER
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On the agenda next was to consider a RESOLUTION APPROVING FINAL PLAT FOR
RICKEY ADDITION, PHASE VII , LOTS 262-268, IN THE CITY OF VAN BUREN, ARKANSAS. It
was recommended by the Planning Commission. The Clerk read the Resolution in its
entirety. Alderman Swaim seconded by Alderman Spoon moved that the Resolution be
adopted. The question was put by Mayor Riggs on the adoption of the motion and the
roll being called, the following voted aye; Alderman Parker, Barker, Spoon,
Taylor, Moore and Swaim. And the following voted nay: none.
The Mayor thereupon declared. the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-3-1999
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. ' 3 -1999
A RESOLUTION APPROVING FINAL PLAT FOR RICKEY ADDITION, PHASE
VII, LOTS 262-268, IN THE CITY OF VAN BUREN, ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN
BUREN, ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the
Sub-Division Regulations being executed to assure
that all improvements are put in, Rickey
Addition, Phase VII, Lots 262-268, is approved.
SECTION 2: THAT the Mayor is authorized and directed to
sign said plat plan and the City Clerk is
authorized and directed to attest same upon the
filing of the assurities mentioned above.
PASSED AND APPROVED THIS 19TH DAY OF APRIL ,19 99
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ATTESTED: VJ
CI YERK-TREASURER
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On the agenda next was to consider a RESOLUTION APPROVING A CORRECTIVE PLAT,
LOTS 59, 60 AND 61 OF NORTHRIDGE, PHASE III, IN THE CITY OF VAN BUREN, ARKANSAS.
It was recommended by the Planning Commission. The Clerk read the Resolution in
its entirety. Alderman Taylor seconded by Alderman Swaim moved that the Resolution
be adopted. The question was put by Mayor Riggs on the adoption of the motion and
the roll being called, the following voted aye; Alderman Parker, Barker, Spoon,
Taylor, Moore and Swaim. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-4-1999
CITY OF VAN BUREN, ARKANSAS ,
RESOLUTION NO. q L1999
,
A RESOLUTION APPROVING A CORRECTIVE PLAT, LOTS 59,60 and 61
, OF NORTHRIDGE, PHASE III, IN THE CITY OF VAN BUREN,
ARKANSAS.
I
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN
BUREN, ARKANSAS:
SECTION 1: THAT subject to the assurances provided in the
Sub-Division Regulations being executed to assure
that all improvements are put in, Lots 59, 60 and
61 of Northridge, Phase III, is approved.
SECTION 2: THAT the Mayor is authorized and directed to
sign said plat plan and the City Clerk is
I authorized and directed to attest same upon the
filing of the assurities mentioned above.
, PASSED AND APPROVED THIS 19TH DAY OF ,19_99
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4 q AYOR
ATTESTED:
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CITY CLERK-TREASURER
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On the agenda next was to consider a RESOLUTION AUTHORIZING AND DIRECTING THE
MAYOR TO TAKE BIDS ON PROPERTY INSURANCE. The Clerk read the Resolution in its
entirety. Alderman Barker asked what Insurance this included? The Mayor said it
was City property. Alderman Swaim seconded by Alderman Moore moved that the
Resolution be adopted. The question was put by Mayor Riggs on the adoption of the
motion and the roll being called, the following voted aye; Alderman Parker,
Barker, Spoon, Taylor, Moore and Swaim. And the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-5-1999
•
CITY OF VAN BUREN, ARKANSAS
/
RESOLUTION NO. "�J 1999
A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO TAKE BIDS ON
PROPERTY INSURANCE.
The Mayor of Van Buren needs to take bids on Property
WHEREAS,
Insurance, which expires June 25, 1999:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN, ARKANSAS:
THAT the Mayor is authorized and directed to cause to
SECTION 1
be drafted a list of needed insurance.
SECTION 2_
THAT after said list is prepared and incorporated into
a Notice To Bidders, the City Clerk is authorized and
directed to advertise for bids for said Insurance.
PASSED AND APPROVED THIS 19 TH DAY OF
APRIL ,19 99
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ATTESTED:
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CITY CLERK-TREASURER
On the agenda next was to consider a RESOLUTION MODIFYING CERTAIN REGULATIONS
GOVERNING THE POLICE AND FIRE DEPARTMENTS. The Clerk read the Resolution in its
entirety. Alderman Taylor questioned the Ordinance. City Attorney Candice Settle
suggested they amend the Ordinance making it read surrender all clothing and
equipment issued by and or purchased by the department. Alderman Swaim seconded by
Alderman Taylor moved that the Resolution be adopted as amended. The question was
put by Mayor Riggs on the adoption of the motion and the roll being called, the
following voted aye; Alderman Parker, Barker, Spoon, Taylor, Moore and Swaim. And
the following voted nay: none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,
which was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 4-6--1999
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. • 41—Y' --1999
A RESOLUTION MODIFYING CERTAIN REGULATIONS GOVERNING THE POLICE AND
FIRE DEPARTMENTS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS
THAT SECTION 6 OF RESOLUTION NO. 3-3-1991 IS MODIFIED AS FOLLOWS:
SECTION 6: That employees of the police department, upon
being hired, shall be furnished by the City the
following equipment: Clothing, consisting of five
sets of uniforms; cold weather coat; rain gear;
badge;collar brass,tie and tie tack;clip board;ticket
book holder;gun holster and belt;briefcase;handcuffs
and holder; service ammunition; body armor;
departmental service weapon. The Van Buren Police
Uniform is a trademark of the Van Buren Police
Department, and if a police officer leaves the police
department for any reason,upon leaving,that officer
shall surrender all clothing and equipment issued by the
department.
PASSED ANI)APPROVED THIS 19th of April, 1999.
MAYOR om,
ATTESTED:
CITY CLERK/TREASURER
I
Next on the agenda was the Treasurer's Report. Motion was made by Alderman
Swaim and seconded by Alderman Spoon to appropriate the sum of $925,257.03 to pay
expenses and salaries for March 1999 presented by the City Clerk-Treasurer. The
motion on roll call was unanimously carried by the City Council .
_3•r- •'455x362.76+ City Of Van Buren
1- - fl1.96S•36+ or the period March 1 , 1999 to March 31 , 1999
,tmSF.-3 300• 1+ Treasurer's Report
ptR—31, 58. 7+
�:6e.— 59586.83+ Year To Date Current Month Year To Date
„p.S1-45,000.00+ Last Month Amount This Month
K•041.-2.402.80+
007
925,257.03+ GENERAL FUND
eceipts
Beginning Balance $545,477.30 $.00 $545,477.30
Retained Clearing Acct . - Ge ($2,352.82) $.00 ($2,352.82)
State General Turnback $145,882.50 $24,166.30 $170,048.80
Sales Tax Proceeds $378,113.67 $169,830.05 $547,943.72
Franchise Tax $115,758.02 $58,228.13 $173,986.15
Privilege Licenses $68,630.00 $5,022.50 $73,652.50
Court Fines $56,333.27 $42,556.04 $98,889.31
Inspection Fees $10,077.68 $10,296.40 $20,374.08
Pet Licenses $71 .00 $968.00 $1 ,039.00
Rezoning Fees $10.00 $.00 $10.00
Civil Small Claims $542.59 $248.17 $790.76
Act 833 Receipts $9,762.98 $.00 $9,762.98
Misc. General Fund ($90,532.76) $4,715.86 ($85,816.90)
Interest $1 ,902.58 $942.22 $2,844.80
Administrative Justice Fund $86,457.70 $57,607.42 $144,065.12
Reimb. Co. Share Mun. Ct. $3,741 .32 $.00 $3,741 .32
Police Grants $44,462.18 $4,979.68 $49,441 .86
Miscellaneous Revenue-P.D. $1 ,994.72 $8,095.85 $10,090.57
Insurance Reimbursement-P.D. $673.88 $.00 $673.88
Miscellaneous Revenue-F.D. $.00 $2.00 $2.00
Total Receipts $1 ,377,005.81 $387,658.62 $1 ,764,664.43
)isbursements
Salaries - Admin. $52,427.71 $25,478.02 $77,905.73
Other - Admin. $57,871 .38 $42,512.06 $100,383.44
Total Administration $110,299.09 $67,990.08 $178,289.17
Salaries - Police $200,173.19 $105,240.29 $305,413.48
Other - Police $131 ,067.05 $68,374.95 $199,442.00
FIXED ASSETS - POLICE $.00 $861 .29 $861 .29
Total Police $331 ,240.24 $174,476.53 $505,716.77
Salaries - Firemen $147,680.31 $75,351 .51 $223,031 .82
Other - Firemen $63,884.50 $40,609.75 $104,494.25
Fire Safety House $1 ,288.22 $234.84 $1 ,523.06
FIXED ASSETS - FIRE DEPT. $.00 $5,459.76 $5,459.76
Total Firemen $212,853.03 $121 ,655.86 $334,508.89
Salaries - Mun. Court $14,684.62 $7,342.31 $22,026.93
Other - Mun. Court $88,602.40 $58,835.88 $147,438.28
Next Police, Fire, Fire Marshal , Building Inspector's and KOH Auditorium
Commission reports were presented for filing.
Next was the time for any item from any citizen present. There was none.
Next was time for miscellaneous and general discussion.
Doyle Johns, J.P. from Crawford County talked to the Council and Citizens
about an Ordinance to protect the City of Van Buren from topless nightclubs and
topless bars. Mr. Johns said he had obtained an Ordinance from Fort Smith that he
would like for the City of Van Buren to look over and think about. Mr. Johns said
we need to be prepared before a bar or club wants to move into the City of Van
Buren. Mr. Johns said he would like to see the Ordinance passed Countywide to
prevent the topless clubs and bars from going in business in and around the City of
Van Buren. Mr. Johns said he has an Ordinance in the Proscecuting Attorney's
office getting it checked for flaws. When the Prosecuting Attorney gets the
Ordinance presentable Mr. John's would like the Council to look it over and then
pass a Resolution supporting the County and the City of Van Buren.
Next C.E. Dougan, Van Buren Water and Sewer Commission Chairman, spoke to the
Council. Mr. Dougan gave a update on the Water and Sewer rate increase. Mr. Dougan
said that Fort Smith raised the cost of the wholesale water rate about 80%
Mr. Dougan said it took 45% on the Van Buren side to offset the raise in water
cost. He also said the rate increase will help with Water and Sewer improvements.
There being no further business motion was made by Alderman Taylor seconded
Alderman Swaim to adjourn. The meeting adjourned at 8:09 P.M.
APPROVED:
NIP
MAYOR
ATTESTED:
(611:Iniett„.14) 6-4-,11")
CITY CLERK-TREASURER
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