12 December 2014 Regular MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING DECEMBER 15,2014
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday,
December 15, 2014 at City Hall. The meeting was called to order by Mayor Freeman. On roll
call,the following Council members answered as their names were called: Alderman Parker,
Blake, Moore,Ragsdale Dodd, and Sagely. City Clerk-Treasurer Barbie Curtis and City
Attorney Candice Settle were present. This made a total of nine (9)present. A quorum was
declared.
The invocation was given by Alderman Teena Sagely.
Mayor Freeman presented each of the outgoing alderman with a plaque and thanked them
for their service to the city.
Next, Mayor Freeman led the Pledge of Allegiance.
Next, Mayor Freeman asked to adopt the minutes of the Council Meeting on November
17, 2014. Alderman Parker made a motion to approve the minutes. Alderman Ragsdale
seconded the motion. On roll call, the following Council members voted aye: Alderman Dodd,
Sagely, Parker, Blake, Moore and Ragsdale. The following voted nay: none.
Next, Mayor Freeman asked to adopt the minutes of the Special Council Meeting on
December 8, 2014. Alderman Ragsdale made a motion to approve the minutes. Alderman Dodd
seconded the motion. On roll call, the following Council members voted aye: Alderman Dodd,
Sagely,Parker, Blake, Moore and Ragsdale. The following voted nay: none.
On the agenda next was to consider A RESOLUTION ADOPTING A
PROPOSED BUDGET FOR THE FISCAL YEAR ENDING DECEMBER 31,2015.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any
discussion. There was none. Alderman Ragsdale seconded by Alderman Dodd moved
that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes—Alderman Dodd, Sagely, Parker, Blake, Moore and Ragsdale.Nays—
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-2-2014
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.12—- oL.-2014
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE
FISCAL YEAR ENDING DECEMBER 31,2015.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The 2015 Proposed Expenditures of$12,195,610(Twelve Million,One
Hundred Ninety-Five Thousand,Six Hundred Ten Dollars)is hereby
appropriated and a copy of said Budget is attached hereto and made a part
hereof.
SECTION 2: The appropriations made herein include additional pay for
Holidays for all agents,servants and employees of the City of Van
Buren including,but not limited to,uniformed employees,as
provided for by the laws of the State of Arkansas.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass,approve,and adopt,by a vote of (n for and 0 against,the foregoing Resolution
at its regular meeting held on the 15th day of December 2014.
(—) I Sikh
Robert D.
Mayor
ATTESTED: APP' : I ;S TO FORM:
CZ E.dUZ.D.CLJ
Barbie Curtis Can.ice A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID
OF SWAIM OFFICE PRODUCTS FOR THE PURCHASE OF NEW OFFICE
FURNITURE FOR THE NEW VAN BUREN POLICE DEPARTMENT. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
There was none. Alderman Parker seconded by Alderman Ragsdale moved that the
Resolution be adopted. On the Clerk's calling the roll,the following vote resulted: Ayes
—Alderman Dodd, Sagely, Parker, Blake, Moore and Ragsdale.Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution,which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-3-2014
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. I X- 3 -2014
BE IT ENACTED BY THE CTTY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF SWAIM OFFICE
PRODUCTS FOR THE PURCHASE OF NEW OFFICE FURNITURE
FOR THE NEW VAN BUREN POLICE DEPARTMENT.
WHEREAS, the City of Van Buren has advertised for bids for the purchase of the above new office
furniture for the new Police Department;and
WHEREAS, bids have been received and opened in accordance with Arkansas Law and Swaim Office
Products was the lowest bidder meeting the bid specifications;and
WHEREAS, the City of Van Buren has determined that the bid of Swaim Office Products in the
amount of$116,494.54 is the best bid.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The City of Van Buren,Arkansas accepts the bid of$116,494.54 which includes
installation and applicable sales tax as submitted by Swaim Office Products for said new
office furniture as set forth in"Exhibit A"attached hereto.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Buren to pay all expenses from County Sales Tax—PD and/or General Fund relating to
the purchase and to execute all documents necessary to effectuate the agreement.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass,approve,and adopt,by a vote of & for and 0 against,the foregoing Resolution
at its regular meeting held on the 15th day of December 2014.
4
Robert D.Fr
Mayor
ATTESTED: AP' 'OVE TO ORM:
i�rr
%A:MI:2Z e;tI1'� _
Barbie Curtis .•.' e A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION OF THE CITY OF VAN
BUREN,ARKANSAS,FOR THE PURPOSE OF PROVIDING FOR THE
DISPOSAL AND DESTRUCTION OF CERTAIN POLICE AND COURT
RECORDS. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there
was any discussion. There was none. Alderman Parker seconded by Alderman Ragsdale
moved that the Resolution be adopted. On the Clerk's calling the roll,the following vote
resulted: Ayes—Alderman Dodd, Sagely, Parker, Blake, Moore and Ragsdale. Nays—
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12-4-2014
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.12•-- -2014
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION OF THE CITY OF VAN BUREN,ARKANSAS,
FOR THE PURPOSE OF PROVIDING FOR THE DISPOSAL
AND DESTRUCTION OF CERTAIN POLICE AND COURT
RECORDS.
WHEREAS, the Van Buren Police Department and Crawford County District Court have outdated,
unnecessary and redundant records that need to be disposed of and destroyed;and
WHEREAS, the Van Buren Police Department and Crawford County District Court have identified
said records to be destroyed.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The Van Buren Police Department is hereby authorized to arrange for the destruction,by
shredding,identified records in accordance with ARK.Code Annotated§16-10-211
(a)(3)(K)&(L)and ARK.Code Annotated§14-2-204.
SECTION 2: The Crawford County District Court is hereby authorized to arrange for the destruction,
by shredding,identified records in accordance with ARK.Code Annotated§16-10-211.
IN TESTIMONY WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of G for and 0 against,the foreg ing esolution at its regular meeting
held on the 151 day of December 2014.
faiA1
Ro ert D.Fr ..an �P�
Mayor
ATTE TED: D •RM:
k�ik4‘
Barbie Curtis ...711.17 Settle
City Clerk/Treasurer City Attorney
1 i
Next on the agenda was the Financial Statement. Motion was made by Alderman Dodd
and seconded by Alderman Ragsdale to appropriate the sum of$ 1,108,024.96 to pay expenses
and salaries for November 2014,presented by the City Clerk. The Council followed with a
unanimous vote.
12-11-2014 02:02 PM C I T Y O F V a�� N
PAGE: 1 -
4 a.----- TRIAL BALANCE
P AS OF: NOVEMBER 30TH, 2014
t'l
VI 10 -General Fund *** •
�•+, *** MONTH TO DATE *** • * YEAR TO DATE
`II ACCTS ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
I 1000 Petty Cash 0.00 200.00 '
1020 Cash in Bank 48,618.35
278,673.64
;•
1020.01 Cash In Bank-Ins. Reimb. 0.00 0.00
1020.03 Cash In Bank-ASP's6Walmart Gra 0.00 79.24
jl 1020.04 Veterans' Memorial-Act 934 0.00 10,298.16
i70.00 0.00
il 1020.05 2009 Byrne Recovery Grant
1020.06 2009 Byrne Grant 0.00 0.00 •
fi 0.00
1020.07 2007 Byrne Grant 0.00
il 1020.08 Cash in Bank- Storm Damage
8,147.58 8,147.58 0-*:
1020.09 District Cost Grant-Mediation 0.00 25.00
1020.10 Cash in Bank- HDC 0.00 2,482.05 ZS s 1.:'/ -b 2 ,'
HyBB 0.00
3,500.00
Bank ,8 2!
;'� 1020.11 Cash in j 0 2 . .75. i-
':',
77J r
1020.12 Emergency Management Fund 0.00 0.00
: i5=.11) iY;-
F,
1020.13 Cash In Bank-ACT 833 17,122.80 129,568.94
i'r1020.14 Court Automation-District - 88.90 81,506.91 1 ,962 �(
1020.15 Cash in Bank-ACT 1314 0.00 0.00 28,336 `/ i
1020.16 AR Dept of Rural Services 0.00 0.001 ;40b 23+
-
1020.17 New Police Dept 0.00 4,263.81
il 1020.18 Cash in Bank- PD Co Tax
14,486.64 219,860.08
005
1020.19 Cash in Bank- FD Co Tax 24,231.64 139,551.23 1 ' I 'J C; '0 2/t J
1020.20 Cash In Bank-Erosion Control 125.00 15,600.00 _ _
.,
t 1020.21 Cash in Bank-CPAcademy 0.00 291.15
1020.22 Cash In Bank-PEG Grant 0.00 10,000.00
j' 1020.27 Cash in Bank- Levee 650.00 9,245.26
1020.28 Marina Repairs 0.00 10,495.60
tI 1020.29 Property Maintenance-Scrap 0.00 63.25
r 1020.30 Field of Dreams-Equipment 0.00 1,198.34
j' 1020.31 Cash in Bank - Parks 6 Rec 0.00 374.96
!i 1020.32 GIF
0.00 6,754.90
ri 1020.33 Cash in Bank-Yard Waste 8,066.24 234,229.64
-1 156.78 3,659.22
y 1020.51 Cash in Bank- Cemetery
1020.91 Cash in Bank- Cap Imp 38,879.55 947,756.60
1040 Investments 0.00 0.00
; 1040.10 Investments - Sales Tax City 0.00 0.00
1: 1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
• III 1040.27 Investments - Levee 0.00 0.00
! 0.00 0.00
;�,. 1040.31 Investments - Parks & Rec
r1040.51 Investments - Cemetery 0.00 38,752.59
1040.91 Investments - Cap Imp 158.91 374,348.08
t • 0.00
1050 Fixed Assets 0.00
1051 Accumulated Depreciation 0.00 0.00
•
P 1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.61 0.68
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
Next Police, Fire, Building Inspector, Public Works/Planning, and Ambulance Reports
were presented for filing. There being no further questions or changes, the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. Mayor Freeman
remind d-the council members that January and February's council meetings will be pushed
back one week due to holidays.
Alderman Ragsdale asked if we could look into repairing the paths at the golf course.
Mayor Freeman asked former Mayor Gene Bell on the history of the path maintenance. Mayor
Freeman said we would look into our lease agreement with Cedars Golf Course and see what we
could do.
Mayor Gene Bell addressed the council and said as a citizen and former city official he
appreciates all the work they do for the city.
There being no further business, motion was made by Alderman Parker and seconded by
Alderman Ragsdale to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 7:17 p.m.
ATTESTED: • ' ' °OVED:
6.0).16;li I
CITY CLERK-TREASURER • YOR `i��