RES NO 11-02-2014 CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. )l - -2014
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF DCS RADIO
COMMUNICATIONS, INC. FOR THE PURCHASE OF NEW
MOTOROLA RADIOS AND EQUIPMENT, FURNITURE, AND
RADIO TOWER FOR THE DISPATCH CENTER FOR THE NEW
VAN BUREN POLICE DEPARTMENT.
WHEREAS, the City of Van Buren has advertised for bids for the purchase of the above new radio
equipment,furniture, and tower for the dispatch center for the new Police Department;
and
WHEREAS, bids have been received and opened in accordance with Arkansas Law and DCS Radio
Communications, Inc.was the lowest bidder meeting the bid specifications; and
WHEREAS, the City of Van Buren has determined that the bid of DCS Radio Communications, Inc.
in the amount of$72,498.87 is the best bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1: The City of Van Buren,Arkansas accepts the bid of$72,498.87 which includes
installation and applicable sales tax as submitted by DCS Radio Communications,Inc.
for said Motorola Radio Equipment, furniture,and tower as set forth in"Exhibit A"
attached hereto.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Buren to pay all expenses from County Sales Tax—PD relating to the purchase and to
execute all documents necessary to effectuate the agreement.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass, approve,and adopt, by a vote of (p for and C against,the foregoing Resolution
at its regular meeting held on the 17`"day of November 2014.
•Ro,ert I. Freem
Mayor
ATTESTED: APPROVED AS TO FORM:
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60.7
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Barbie Curtis . a ice . ettle
City Clerk/Treasurer City Attorney
DCS RADIO COMMUNICATION,INC dba
DIDIER COMMUNICATION TOWERS,INC
P.O.BOX 181043
FORT SMITH,ARKANSAS 72918
479.646.6443
479.646.4141 FAX
To: Attn:Chief Bell
Van Buren Police Dept.
111 Buren.
AR lBID
Van Burn,AR
479.474-1234
Date:9/30/2014
Ken Kennedy
Qty Item 0 Description Unit Price Ext Price
1 SWITCH 2620-24 ETHERNET SWITCH $500.00 $ 500.00
6 L3482AC MIP5000 VOIP LOCAL GATEWAY $798.00 '$ 4,788.00
RADIO INTERFACE CABLE 4 USE WITH MAXTRAC,M1225.SM50.SM120.
6 00116338 COM1550 $72.00 $ 432.00
6 00/14340 GENERIC RADIO CABLE WITH UNTERMINATED BARE LEADS $50.00 $ 300.00
1 00N8671 15 FT NULL MODEM CABLE DB9 F/F $13.00 $ 13.00
6 TDN1113A ETHERNET CABLE 50 EV CAT5E PCH CBL RJ45M/RJ45M:25 GRAY $41.00 $ 246.00
213487 MIP5000 VOID DISPATCH SW 8 CHANNEL $6.500.00 $ 13.000.00
4 T108S22AA MIP5000 ENHANCED MODEL USI HEADSET JACKBOX $575.00 $ 2,300.00
2 11914 MCC SERIES DESKTOP GOOSENECK MICROPHONE $250.00 $ 500.00
2 8046732 FOOT,SWITCH TRADITIONAL $106.00 $ 212.00
4 CDN6281 BASE WITH PTT SWITCH $185.00 $ 740.00
1 9 CDN6289 MIRAGE NOISE CANCEL HEADSET $127.00 $ 1,143.00
5 AAM427JNH9LAIAN MOTOROLA MOTOTRBO XPR4550 VHF MOBILE RADIO $ 700.00 $ 3,500.00
2 PC PERSONAL COMPUTER AND 19-MONITOR $ 1,362.50 $ 2.725.00
I FURNITURE WRIGHTLBNE 2 POSITION FURNITURE WITH INSTALLATION $ 13,825.20 $ 13,825.20
1 448950 90 AMP POWER SUPPLY $ 650.00 $ 650.00
1 436793 7 FOOT EQUIPMENT RACK $ 350.00 $ '350.00
6 25505 YAGI ANTENNAS $ 125.00 $ 750.00
2 37351 BATTERY BACK UP $ 200.00 $ 400.00
4 MARINE BATTERIES $ 90.00 , $ 360.00
300 334086 lir FLAME RETARDANT COAX $ 2.48 $ 744.00
12 346727 CONNECTORS $ 25.00 $ 300.00
1 INSTALLATION $ 12,480.0012,480.00
1 60 FOOT ROHN TOWER INSTALLED $ 5,800.00 ' $ 5,800.00
Subtotal $ 66.058.20
Sales Tax $ 6,440.67
Total $ 72,498.87
Thank you for your busineut
The mission of DCS Radio Communicotion.Inc.is to supply high-quality
eleclronics and accessories, such as but not knifed to. Iwo way
radios, GPS Tracking devices, camera systems, Intercom systems,
mobile computing,bar coding.RFID,Point to Point,Point to Multi-point
and TEAM Solutions. We offer soles and service for oil of these at the
best possible value. We strive to provide both products and services
6677 Old 1141nbon M,Tat frith AR 72916 Phone 4794464445 fax 479.644141 keumdredeuodlo aan
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DCS RADIO COMMUNICATION, INC dba
DIDIER COMMUNICATION TOWERS, INC
P.O. BOX 181043
FORT SMITH, ARKANSAS 72918
479-646-6445
479-646-4141 FAX
Bid for Van Buren Police Dispatch Communications Center
• MIP 5000 was designed by Motorola Engineering
• Wright Line furniture was designed by and will be installed by Wright
Line factory trained technicians
• All Coax used in the installation will be fire retardant
• References are Sequoyah County Sheriff, Ron Lockhart. 918-775-
1213. DCS installed and are currently maintaining a MIP 5000
console,with Wright Line furniture and MOTOTRBO radios.
• We offer a 30 minute 24/7 response time for service.
• By using Motorola MOTOTRBO radios XPR 4550 with display and
channel steering, it allows user to know the exact channel the radio is
on in the rack and it will provide a redundant back-up by having all
radios programmed the same. If one e radio has an issue,the console
P
with remain 100%operational.
• MOTOTRBO radios will have a Five year warranty
• Also by using channel steering the console will have two additional
slots for two additional radios for future growth.
Ken Kennedy
License No. 0081980315 ID#10516
State of Arkansas
Contractors Licensing Board
DIDIER COMMUNICATION TOWERS,INC.
8601 HOWARD HILL RD
FORT SMITH,AR 72916
DIDIER COMMUNICATION TOWERS,INC.
This is to Certify That
is duly licensed under the provisions of Act 150 of the 1965 Acts as amended
and is entitled to practice Contracting in the State of Arkansas within the
following classification:
BUILDING
-(COMMERCIAL&RESIDENTIAL)
SPECIALTY
Underground Piping,Cable,Trenching,Boring
with the following suggested bid limit $500000
from April 11,2014 until March 31,2015
when this Certificate expires.
Witness our hands oldie Board.dated at Norsk!dirk Rock Arkansas:
tO 8210
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'?���;�.W��'' '; � syr✓ CHAIRMAN
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SECRETARY
April 11,2014-mi
Motorola-Kenwood
Smith Communications LLC. Sales and Service
520 North College Avenue
Fayetteville,Ar. 72701
Total Communications Solutions
Terry A. Griffin-Sales Manager INVOICE NO. Bid Summary
479-530-5313 DATE September 25,2014
Email:smith2wayr®aol.com
BILL TO: Van Buren Police Dept. Attn: Lt.Staggs
SALESPERSON JOB SHIPPING SHIPPING DELIVERY PAYMENT DUE DATE
METHOD TERMS DATE TERMS
Terry
QTY ITEM# Description UNIT PRICE DISCOUNT LINE TOTAL
1.00 MIP 5000 8Ch. Motorola VOIP Radio Consoles 2 Pos. $ 33,072.95 $ 33,072.95
1.00 WrightLine 2 Position Furniture Per Bid Specs. 18,725.00 18,725.00
1.00 Ants. Ants,Grounding,feed lines(x8) 15,434.54 15,434.54
1.00 Labor Back Room Support Equip.Labor 10,115.00 10,115.00
1.00 Labor New Rohn 25G 64'Tower 6,830.00 6,830.00
1.00 Smart RKM3000 Rack Mount UPS for MIP and Radios 2,300.00 2,300.00
2.00 Smart KV-1000 Workstation UPS 380.00 760.00
References: Bella Vista PD 479-855-3771
Chief Ken Farmer
U of A Police Dept.479-575-2222
Lt. Gregg Foster
Fayetteville PD 479-587-3561
Kathy Stocker
Surety Bond issued if accepted.
1.00 Discount (6,000.00)
TOTAL DISCOUNT
Quotation prepared by: SUBTOTAL $ 81,237.49
This is a quotation on the goods named,subject to the conditions noted below: SALES TAX 9.50%
(Describe any conditions pertaining to these prices and any additional terms of the agreement.
You may want to include contingencies that will affect the quotation.) TOTAL $ 88,955.05
To accept this quotation,sign here and return:
• THANK YOU FOR YOUR BUSINESS!
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