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HDC minutes 07.10.2014Annex 111 North 12th Street • Van Buren, Arkansas 72956 HISTORIC DISTRICT COMMISSION MINUTES Thursday July 10, 2014 5:30 P.M. Members Present: Vickie Davis, Chairman; Jody Rhoads, Vice Chairman; Paul Gibson, Derald Porter and Lisa Willis. Members absent are Wes Turner, ex-officio (TOTMA President). City Staff Members Present: Joe Hurst and Lisa Franklin with the Van Buren Planning Department. Others Present: Patricia Blick, State CLG Coordinator from AHPP, an agency of the Department of Arkansas Heritage and Ralph Irwin, Owner of Ralph Irwin Studio. I. Call to Order The Van Buren Historic District Commission held its monthly meeting on Thursday July 10, 2014 at 5:30 P.M., in the City Council Room of the Municipal Complex. Chairman Vickie Davis called the meeting to order. A quorum is established II. Approval of Minutes Chairman Davis asked for a motion to approve the revised minutes from the May 8, 2014 meeting. Vice Chair, Rhoads moved, seconded by Commissioner Gibson. The revised minutes approve unanimously, 5-0. Chairman Davis asked for a motion to approve the minutes from the last meeting June 12, 2014. Commissioner Gibson moved, seconded by Commissioner Porter. The June minutes approve unanimously, 5-0. III. Introduction and Welcome Chairman Davis welcomed new Commissioner Lisa Willis and asked her to introduce herself. Ms. Willis gives the Commission an overview of her background. Vice Chair Rhoads expressed thanks to Lisa Willis for being here and for her service. Chair Davis introduced Patricia Blick, State CLG Coordinator for the Arkansas Historic Preservation Program and agency of the Department of Arkansas Heritage. Ms. Blick addresses the Commission and states she is here as part of the CLG Audit required by the state. She explained she is here to observe procedurally how the meeting is carried out and how the Commission reviews applications. Ms. Blick tells the Commission that she is happy to be here and she will be glad to answer any questions the Commission may have. IV. COA Review A. Application Number 5-2014, Level I/Sign, represented by Ralph Irwin  COA- The request is for temporary banners to serve as locators for Craftsman on Main Street. The banners would be hanging in front of businesses to act as a locator for local Craftsman that will be setting up on Main Street on Saturdays. Chair Davis introduced Mr. Irwin and asked him to explain his request to the Commission. Mr. Irwin explained that the purpose of the banners is to serve as locators for the public to see that Craftsman are working there on the street and draw attention to them. He said this would take place on Saturdays. The Commission addressed the way the banners would be hung and requested them to be hung as consistent as possible in order to keep uniformity and for the banners to be most effective in being seen by the public. The Commission requested that any hardware used would be a flat dark color such as a flat black and should not be shiny. The Commission agrees the COA request does not materially affect any of the surrounding properties. Chair Davis asked for a motion to approve the COA request for the banners. Commissioner Gibson moves, seconded by Commissioner Porter, the motion carried unanimously, 5-0. V. Historic Geocache Walking Tour The geocache walking tour update was given by, Lisa Franklin. Ms. Franklin updated the Commission with information on the possible structure of the geocache, the brochures and pricing for the brochures obtained from PAC Printers. Chair Davis requested a second quote on pricing for the brochures. The Commission agreed to choose the sites to be included in the tour and once they have selected the tour sites, they will decide on descriptions and information describing the sites and any other information to be included in the brochures. The Commission agreed they would bring suggested sites to the next regular scheduled meeting. VI. Study Group Review The Commission agreed to review and discuss the Design Guidelines and Preservation Plan at the adjournment of next month’s meeting. VII. Arkansas Downtown Network Lisa Franklin provided an update on information for the Arkansas Downtown Network presentation announcing the date and time of the presentation by Main Street Arkansas and AHPP staff to take place July 31, 2014 at 6:00 P.M. at the King Opera House. VIII. Other Business There is none. IX. Questions & Answers with Patricia Blick There was a request to clarify the purpose of the Commission and their qualifications to host outreach events. Patricia Blick states, the Commission is quasi-judicial and that they are required to provide design review according to the Secretary of Interior’s Standards for Rehabilitation, at a minimum. She also encouraged the Commission to engage in outreach and some suggestions included a newsletter, walking tours, an awards program for preservation and informational brochures. X. Adjourn There is no further business before the Commission. Chair Davis asked for a motion to adjourn. Commissioner Gibson moves, seconded by Commissioner Porter. The motion carried unanimously and the meeting adjourned. Approved ______________________________ ______________________________ Vickie Davis, Chairman Lisa Franklin, Planning Assistant PROGRESS IS OUR PROJECT