06 June 2014 Regular MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING JUNE 16,2014
The City Council of the City of Van Buren,Arkansas met at 7:00 p.m. Monday, June 16,
2014 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Parker, Blake,
Moore, Ragsdale and Sagely. City Clerk-Treasurer Barbie Curtis and City Attorney Candice
Settle were present. Alderman Dodd was absent. This made a total of eight(8)present. A
quorum was declared.
The invocation was given by Pastor Dan Williams of Mount Olive Methodist Church.
Next, Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on May 19, 2014. Alderman Parker made a motion to approve the minutes. Alderman Ragsdale
seconded the motion. On roll call,the following Council members voted aye: Alderman
Ragsdale, Sagely, Parker, Blake and Moore. The following voted nay: none.
, ,
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO RENEW THE ANNUAL SOFTWARE SUBSCRIPTION AND SUPPORT
FOR THE POLICE DEPARTMENT. The Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. Alderman Moore asked how much more time this
buys us. Mayor Freeman replied that it will be for an additional year because it is an annual
renewal. Alderman Ragsdale seconded by Alderman Blake moved that the Resolution be
adopted. On the Clerk's calling the roll,the following vote resulted: Ayes—Alderman
Ragsdale, Sagely, Parker, Blake and Moore. Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-1-2014
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. to- + _2014
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO
RENEW THE ANNUAL SOFTWARE SUBSCRIPTION AND
SUPPORT FOR IHE POLICE DEPARTMENT.
WHEREAS, The Police Department has been using Information Technologies,Inc.Records
Management sof ware to draft and store police reports since 1998;and
WHEREAS, In 2007 the Van Buren City Council approved upgrading the software from the
Standard Edition to the Enterprise Edition;and
WHEREAS, The software subscription and software support payment is due for the annual
renewal.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized to renew the software subscription and software support
for the Enterprise Edition of Records Management at a price of$20,541.00.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass,approve,and adopt,by a vote of .5 for and ,r against,the foregoing Resolution
at its regular meeting held on the 16th day of June 2014.
0 _ 1
Robert P.Fr,-o an 146-1/4.
Mayor
ATTESTED: *Si AS/TO FORM:
41t/t—gAL , etLidl, 11;r::‘
Barbie Curtis dice A. -ttle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION APPROVING THE FINAL
PAYMENT FOR THE 2013 TENNIS COURT PROJECT,AND FOR OTHER
PURPOSES. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was
any discussion. There was none. Alderman Parker seconded by Alderman Sagely moved that the
Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes—
Alderman Ragsdale, Sagely, Parker, Blake and Moore.Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6-2-2014
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. UJ- -2014
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING THE FINAL PAYMENT
FOR THE 2013 TENNIS COURT PROJECT, AND FOR
OTHER PURPOSES.
WHEREAS, the City of Van Buren advertised for bids for the 2013 Tennis Court Project;and
WHEREAS, the City Council approved Goodwin&Goodwin,Inc.for the 2013 Tennis
Court Project by passing Resolution#10-4-2013;and
WHEREAS, the City desires to change the project as set forth in the final payment as attached
hereto,by increasing the contract amount by$7,030.00.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL
OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City of Van Buren,Arkansas accepts and approves the final payment of
$7,030.00 for the 2013 Tennis Court Project to Goodwin&Goodwin,Inc.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the 2013 Tennis Court
Project and to execute all documents necessary to effectuate said changes.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,
did pass,approve,and adopt,by a vote of 5 for and ® against,the foregoing Resolution
at its regular meeting held on the 16th day of June 2014
Lft
Robert D.Fre.,1 an
Mayor
ATTESTED: APP: I VED AS TO FORM:
Barbie Curtis Candic- .- - le
City Clerk/Treasurer - •ttomey
Next on the agenda was Boards and Commissions. The Van Buren Planning Commission
recommended the reappointment of Phillip Bagby and Scott Morgan to another three year term.
Commissioner Sue Moore was up for reappointment but due to changes in the State Legislature
she now resides outside the one mile radius of the planning area. Mayor Freeman said that
position will remain open for now. Alderman Parker seconded by Alderman Ragsdale made a
motion to grant the nominations. The Council followed with a unanimous vote. The Van Buren
Historic District recommended the reappointment of Vicki Davis to another three year term and
the appointment of Lisa Willis to serve the position of resigned commissioner John Symonds.
Alderman Ragsdale seconded by Alderman Moore made a motion to grant the nomination. The
Council followed with a unanimous vote. The Van Buren Library Board recommended the
reappointment of Kathy Hubbs to another five year term. Alderman Parker seconded by
Alderman Ragsdale made a motion to grant the nomination. The Council followed with a
unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman
Ragsdale and seconded by Alderman Parker to appropriate the sum of$ 1,090,808.57 to pay
expenses and salaries for May 2014,presented by the City Clerk. The Council followed with a
unanimous vote.
•
Financial Statement Continued
I
iI 6-04-2014 08:23 AM CITY OF VE N PAGE: 1
�/i°' TRIAL BALANCE �"
�! AS OF: MAY 31ST, 2014
10 -General Fund
*** MONTH TO DATE *** *** YEAR TO DATE
1 ACCT# ACCOUNT NAME DEBITS
CREDITS DEBITS CREDITS
ASSETS - .. ______
1
1000 Petty Cash
0.00 200.00
, 1020 Cash in Bank
24,959.91 282,804.38
1020.01 Cash In Bank-Ins. Reimb.
0.00 0.00
1020.03 Cash In Bank-ASp's6Walmart Gra
2,420 76 79.24
1020.04 Veterans' Memorial-Act 934
10,000.00 16,276.00
1020.05 2009 Byrne Recovery Grant
0.00 4,300.00
1020.06 2009 Byrne Grant D
0.00 0.00
1020.07 2007 Byrne Grant
0,00 0.00
1020.08 Cash in Bank- Storm Damage 0.00
0.00. a41 '733 •94+
1020.09 District Cout Grant-Mediation
0.00 25.00 1 733.94+
1020.10 Cash in Bank - HDC
1020.11 Cash in Bank-HVBB 1,958.65 193.67 111.1,874•01 +
0.00 2,768.92
1020.12 Emergency Management Fund 82,066
0.00
0.00 •23+
1020.13 Cash In Bank-ACT 833
0.00 115,835.77 1 ,446-06+
1020.14 Court Automation-District
1,199.50
91,857.12 2,726•27+
1020.15 Cash in Bank-ACT 1314
0.00 0.00 006
1020.16 AR Dept of Rural Services
0.00 0.00
1020.17 New Police Dept 12090, 'rr
0.00 31,750.00 E 7�'
1020.18 Cash in Bank- PD Co Tax
180
1020.19 Cash in Bank - FD Co Tax 25,884.71 236,645.62
1020.20 Cash In Bank-Erosion Control 43,251.18 236,132.07
100.00 14,700.00
1020.21 Cash in Bank-CPAcademy
39'47 481.19
1020.22 Cash In Bank-PEG Grant
0.00 10,000.00
1020.27 Cash in Bank- Levee
0.00 8,495.26
1020.28 Marina Repairs
0.00 10,495.60
1020.29 Property Maintenance-Scrap
0.00 63.25
1020.30 Field of Dreams-Equipment
0.00 1,198.34
1020.31 Cash in Bank - Parks 6 Rec
1,667.91 7,862.07
1020.32 GIF
593.23 6,839.08
1020.33 Cash in Bank-Yard Waste 7,173.69
1020.51 Cash in Bank -Cemetery 204,126.13
84.89 3,547.77
1020.91 Cash in Bank- Cap Imp
105,771.13 710,121.48
1040 Investments
0.00 0.00
1040.10 Investments - Sales Tax City
0.00 0.00
1040.18 Investments - PD Co Tax
0.00 0.00
1040.19 Investments - FD Co Tax
0.00 0.00
1040.27 Investments - Levee
0.00 0.00
1040.31 Investments - Parks 6 Rec
L 0.00 0.00
1040.51 Investments - Cemetery
0.00 38,752.59
1040.91 Investments - Cap Imp
153.39 373,405.90
g
1050 Fixed Assets
pp 0.00 0.00
Ii 1051 Accumulated Depreciation
LL 0.00
0.00 0.00
1504 Due from Payroll
0 0.00
1505 Due From Other Funds
0.00 0.00
1.38
1520 Due from Street Fund
1540 Due From Library Fund 4.22
0.00 0.00
LLABILITIES AND FUND BALANCE
f
R
Next Police, Fire, Building Inspector, Engineer and Ambulance Reports were
presented for filing. There being no further questions or changes,the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had a
request from Summit Medical Center to close streets for their 5k race on October 25, 2014.
Motion was made by Alderman Ragsdale and seconded by Alderman Sagely to approve the
request. The council followed with a unanimous vote.
Mayor Freeman congratulated John Pope (absent) for receiving the"Lode Star Reward".
He also mentioned that we have begun mosquito spraying, however we may end up having to
purchase a new spray unit before the year is out because replacement parts are no longer
available.
Fourth of July fireworks will again be at the Field of Dreams on July 4th and will be
sponsored by Jim and Carol Williamson, Ken and Vicki Kilgore, and Ed and Shirley Yeager. We
will be running an ad for this event. Mayor Freeman thanked those three couples for sponsoring
the fireworks for the City of Van Buren.
Alderman Parker asked if we were about ready to have a grand opening at the new fire
station. Mayor Freeman replied that we were close. The City received the Certificate of
Occupancy today and the Fire Department has a few more things to add. He said in the next
couple of weeks we will have the ribbon cutting for the Fire Department and a ground breaking
for the Senior Center.
There being no further business,motion was made by Alderman Parker and seconded by
Alderman Ragsdale to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 7:09 p.m.
ATTESTED: ' 'RO D:
CITY CLERK-TREASURER MAYOR r��