05 May 2014 Regular MINUTES OF THE VAN BUREN,ARKANSAS
CITY COUNCIL MEETING MAY 19,2014
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, May 19,
2014 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Parker, Blake,
Moore, Ragsdale, and Dodd. City Clerk-Treasurer Barbie Curtis and City Attorney Candice
Settle were present. Alderman Sagely was absent. This made a total of eight(8)present. A
quorum was declared.
The invocation was given by Mr. Graham Brown, Van Buren High School Senior Class
President.
Next, Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on April 21, 2014. Alderman Parker made a motion to approve the minutes. Alderman Ragsdale
seconded the motion. On roll call, the following Council members voted aye: Alderman Moore,
Ragsdale, Dodd, Parker and Blake. The following voted nay: none.
, ,
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN FIXED
ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET INVENTORY, BY
SEALED BID,AUCTION OR OTHER METHODS AUTHORIZED UNDER THE LAW,
AND FOR OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. Mayor Freeman commented that we have two
tractors out at the Field of Dreams and so we are using this as a trade in for a gator that will have
more use at the fields than a second tractor. Alderman Ragsdale seconded by Alderman Blake
moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes—Alderman Moore, Ragsdale, Dodd, Parker and Blake.. Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-1-2014
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 5 - 1 -2014
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS,A
RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO
REMOVE AND DISPOSE OF CERTAIN FIXED ASSETS FROM THE CITY OF
VAN BUREN'S FIXED ASSET INVENTORY,BY SEALED BID,AUCTION OR
OTHER METHODS AUTHORIZED UNDER THE LAW,AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which are obsolete,
and/or beyond repair,and are no longer cost effective,so as to no longer be needed by the City;and
WHEREAS, after an inventory of fixed assets,it is therefore recommended by our State Auditor that said items or
item be removed from the City's Fixed Asset Inventory and disposed of by sealed bid,auction or as
otherwise authorized under Arkansas law.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,ARKANSAS,
THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets from the
Fixed Asset Inventory and to dispose of same by sealed bid,auction or other such methods authorized
under the law:
Department Amount Description of Inventory Control#
Field of Dreams Complex $9,612.00 John Deere 2305 Tractor DR-59
SN#LV2305H420146
Field of Dreams Complex $2,400.00 John Deere 200CX CP Loader DR-60
SN#W0200CX031464
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,approve,and
adopt,by a vote of for and O against the foregoing Resol ., . its regular meeting held on the 19*day
of May 2014. I
Robert D. reeman.r—
Aimi
TEA , STED. ' FORM:
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B...ie Curtis Candice ..Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF
MUNICIPAL PROPERTY PROGRAM PROPERTY INSURANCE. The Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman
said that this was the only bid we received and it was lower than last year's bid. Alderman Dodd
seconded by Alderman Parker moved that the Resolution be adopted. On the Clerk's calling the
roll, the following vote resulted: Ayes—Alderman Moore, Ragsdale, Dodd, Parker and Blake.
Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-2-2014
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. rj - ,. -2014
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF MUNICIPAL
PROPERTY PROGRAM PROPERTY INSURANCE.
WHEREAS, the Mayor has advertised for bids for property insurance;and
WHEREAS, bids have been received and opened as advertised;and
WHEREAS, Municipal Property Program of North Little Rock,Arkansas,was the only
bid in the amount of$24,898.69.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION 1: The bid of Municipal Property Program is reasonable and is hereby
accepted. The Mayor is authorized to contract with the Municipal
Property Program for property insurance in the amount of$20,333.99
from general funds and$4,564.70 from street funds.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of s for and 0 against,the foregoing Resolution at its
regular meeting held on the 19th day of May 2014.
Robert D.Free I
Mayor
ATTESTED: '•0 , TO FORM:
rctvtialz
C "\
A
Barbie Curtis Candice A.Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION APPROVING THE FINAL
PAYMENT FOR THE 2013 TENNIS COURT PROJECT,AND FOR OTHER
PURPOSES. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was
any discussion. Alderman Blake mentioned that he has been out there several times and
in his
opinion the south facing retaining wall was not installed very well. He sited a wavy structure
with two-three inch gaps on the caps. He does not think we should pay this until it is corrected.
City Engineer, Brad Baldwin was not present, but Mayor Freeman offered to table this item until
Mr. Baldwin is available to look at it. Alderman Blake encouraged everyone to go by and look at
it. Alderman Ragsdale seconded by Alderman Dodd moved that the Resolution be tabled. On
the Clerk's calling the roll, the following vote resulted: Ayes—Alderman Moore, Ragsdale,
Dodd, Parker and Blake. Nays—none.
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR TO ENTER INTO A JOINT CONTRACT WITH THE VAN BUREN
CHAMBER OF COMMERCE AND PROVIDE FINANCIAL ASSISTANCE FOR A
COMMUNITY ECONOMIC DEVELOPMENT STRATEGY. The Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman
said this was in conjunction with the already approved contract with the Chamber to do the
economic assessment with UALR. This is just the next step. Alderman Parker seconded by
Alderman Ragsdale moved that the Resolution be adopted. On the Clerk's calling the roll,the
following vote resulted: Ayes—Alderman Moore, Ragsdale, Dodd, Parker and Blake. Nays—
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-3-2014
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.5_3 2014
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR TO ENTER
INTO A JOINT CONTRACT WITH THE VAN BUREN
CHAMBER OF COMMERCE AND PROVIDE FINANCIAL
ASSISTANCE FOR A COMMUNITY ECONOMIC
DEVELOPMENT STRATEGY.
WHEREAS, the City of Van Buren,Arkansas recognizes the need for regional economic development
cooperation;and
WHEREAS, the City of Van Buren and the Van Buren Chamber of Commerce wish to concert with
The Institute for Economic Advancement at UALR to develop and conduct an
Economic Development Strategic Plan;and
WHEREAS, funding is necessary for the study and the Chamber of Commerce and the City of Van
Buren wish to share equally in the cost.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, .
ARKANSAS,THAT:
SECTION 1. The City of Van Buren,Arkansas fully supports the Van Buren Chamber of Commerce
and wishes to support the economic strategy plan.
SECTION 2. The Mayor of the City of Van Buren,Arkansas is hereby authorized and directed to sign
all documents to effectuate this resolution and to make payment in the amount of
$7,500.00 as the city's equal share of said plan.
IN WITNESS WHEREOF,the City of Van Buren,Ar ., . ,by its City Council,did pass,
approve,and adopt,by a vote of for and O against,the fo..:.,:•-solution at its -_lar meeting
held on the 196 day of May 2014.
Robert D.F
Mayor
ATTESTED: "• r AS TO FORM:
B re Curtis Candi.A.S ,
City ClerkiTreasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE FILING
OF AN ACTION FOR PROPERTY ACQUISITION FOR THE NEW SENIOR CENTER
PROJECT. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was
any discussion. Mayor Freeman clarified that this property is not going to be used for the actual
Senior Center, but is adjacent to it. He said if we don't acquire it, it will likely sit there as it is
now, all overgrown. Alderman Dodd seconded by Alderman Ragsdale moved that the Resolution
be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes—Alderman
Moore, Ragsdale,Dodd, Parker and Blake. Nays—none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5-4-2014
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 5 - `' -2014
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE FILING OF AN
ACTION FOR PROPERTY ACQUISTION FOR THE NEW
SENIOR CENTER PROJECT.
WHEREAS, the City of Van Buren desires to acquire certain property adjacent to the New
Senior Center Project;and
WHEREAS, the property was forfeited by non-payment of taxes and through legal filing the
City desires to acquire a clear title;and
WHEREAS, the acquisition of said property is a permitted municipal purpose for which
condemnation proceeding may be initiated for the public's interest;and
WHEREAS, the property is specifically Lots 3&4,Block 7,Knox Addition,City of Van
Buren.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
Section 1: The Mayor or his designated representative is authorized and directed to file the
necessary condemnation action and take any other steps necessary to acquire the
property for the Senior Center Project.
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
pass,approve,and adopt,by a vote of,�j for and tO against,the foregoing Resolution at its
regular meeting held on the 19th day of May 2014.
Robert D. —
Mayor
ATTESTED: APPI VED AS TO FORM:
g)(Vt_OLLIZ) Aare-
TavrAk
Barbie Curtis Candice A.Sette
City Clerk/Treasurer City Attorney
On the agenda next was to consider AN ORDINANCE TO AMEND
ORDINANCE NO.26-2005 AND VAN BUREN MUNICIPAL CODE CHAPTER
7.48.03,FOR INDOOR FIRING RANGES, IN THE CITY OF VAN BUREN,
ARKANSAS. The City Clerk read the Ordinance in its entirety. Alderman Ragsdale
moved that the rules be suspended and the Ordinance be placed on its second reading.
The motion was seconded by Alderman Moore. The council followed with a unanimous
vote. The City Clerk then read the Ordinance the second time.
Alderman Parker moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Ragsdale. The council
followed with a unanimous vote. The City Clerk then read the Ordinance the third and final
time. The Mayor asked if there was any discussion. Mayor Freeman commented that the original
ordinance was drafted when he was the chairman of the Planning Commission and it came about
when someone was looking at putting a firing range in and the city had nothing in place at that
time. These proposed changes came about when again someone expressed interest in putting in a
firing range and City Planner Joe Hurst reviewed the ordinance. Mr. Hurst then proposed these ,
changes to the Planning Commission. City Attorney Candice Settle clarified that"is" should be
omitted in Section D.3.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Ragsdale and seconded by Alderman Blake to adopt the Ordinance with the change
suggested by City Attorney Candice Settle. On the Clerk's calling the roll, the following vote
resulted: Ayes—Alderman Moore, Ragsdale, Dodd, Parker and Blake. The Mayor declared
the motion carried as there were five (5) ayes and(0) nays. Four(4) votes being necessary for
passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 6-2014
CITY O V BUREN,ARKANSAS C. All potential owners and operators of an indoor firing range shall be required to provide
fingerprint cards to the Arkansas State Police and submit record of his or her criminal history to
ORDi"'-NCE N0. // -2014 the Building Inspector's office prior to the Planning Commission's review of the permit. An
owner/operator will be disqualified for a permit if he/she:
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
il
ARKANSAS,AN ORDINANCE TO BE ENTITLED: (1) has been convicted of a felony in a court of this state,of any other state,or of the
United States without having been pardoned for conviction and had firearms
AN ORDINANCE TO AMEND ORDINANCE NO.26-2005,AND possession rights restored;
VAN BUREN MUNICIPAL CODE CHAPTER 7.48.03, FOR (2) is subject to any federal,state,or local law that makes it unlawful to receive,
INDOOR FIRING RANGES,IN THE CITY OF VAN BUREN, possess,or transport any firearm;
ARKANSAS. (3) is a fugitive from justice or has an active warrant for his or her arrest;
(4) has been convicted of any offense that requires registration as a sex offender,or
WHEREAS, Ordinance No.26-2005 adds indoor fuing ranges as a conditional use to certain zones (5) has been convicted of any offense of homicide.
inside the City of Van Buren;and
D. An owner/operator is further disqualified if the owner/operator.
WHEREAS, certain amendments shall be made to the existing code in order to ensure that adequate (1) has been voluntarily or involuntarily committed to a mental institution or mental health
safety measures are employed to protect the public;and treatment facility
(2) has been adjudicated mentally incompetent;
WHEREAS, notice of a Public Hearing was duly published,and a Public Hearing was conducted by (3) chronically or habitually uses an alcoholic beverage or controlled substance to the extent
that his or her normal faculties are impaired;or
the Van Buren Planning Commission to consider these amendments;and
(4) is ineligible to receive a concealed carry license pursuant to A.C.A.§5-73-309.
WHEREAS, the proposed amendments herein were recommended by a unanimous vote of the entire E. All Potential owners and operatorsof an indoor firingrangeshall submit a statement
Planning Commission.
signed by all owners/operators that they will comply with all local,state,and federal laws,
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF regulations and guidelines regarding the operation of an indoor firing range.The statement shall
VAN BUREN,ARKANSAS,THAT: be submitted to the Building Inspector's office prior to the Planning Commission's review of the
permit.
SECTION 1: The Van Buren indoor firing range code established by Ordinance No.26-2005 is hereby ,
amended to read as follows: the range is changed from twenty-(20)-to forty-(40)times-per hour at a
7.48.03 Indoor firing ranges.All conditional use permits issued for an indoor firing range shall be subject velocity of frfly(50) le
to the following conditions: oeeisege
level,or the ten o whieheveris-mere stringent.
(Ord.No.2005 26,Seo 1.)
A. Sound level measurements shall be made ten O,0)feet from outside the exterior wall of the
building with a calibrated sound level meter Tyre II or better using the A-weighted scale in SECTION 2: The provisions of this ordinance are hereby declared to be severable and if any section,
conformance with the existing standards oromuleated by the American National Standards phrase,provision,or application shall be declared or held invalid,such invalidity shall
Institution. not affect the remainer of the sections,phrases,provisions,or applications.
A:B. The noise level from outside the exterior wall of a firing range shall not exceed eighty(80) IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did pass,
decibels.The Building Inspector or his/her designated representative shall inspect and review the approve,and ado bya vote of for and Q against the fore:. a .-
operation of the facility six(6)months after the facility opens for business.Any cost for the held a dayof ..� 8a _ 'cc at its regular meeting
inspection shall be borne the owner/operator of the range.The on the 19 May 2014.
P by P B purpose of the inspection shall
be to ensure that no additional sound proofing measures are necessary.If problems are found to .4—....‘111A11
exist(exceeding eighty(80)decibels)from the outside of the exterior wall of the firing range then Robert D.Fr ,aIIIIIIIiB
the Inspector may impose additional noise abatement measures on the applicant which are Mayor
necessary to reduce the decibel level below eighty(80)decibels.
• ... ::::: ...:. -. „_:-::.. ::- -:..---.... ATTESTED: AP O AS TO FORM:
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Barbie Curtis Can ' ettle
City Clerk/Treasurer City Attorney
I • •
On the agenda next was to consider AN ORDINANCE TO AMEND
ORDINANCE NO. 25-1997, TO ADD INDOOR FIRING RANGES TO THE
PERMITTED AND CONDITIONAL USE LEGEND FOR THE CITY OF VAN
BUREN, ARKANSAS. The City Clerk read the Ordinance in its entirety. Alderman
Ragsdale moved that the rules be suspended and the Ordinance be placed on its second
reading. The motion was seconded by Alderman Moore. The council followed with a
unanimous vote. The City Clerk then read the Ordinance the second time.
Alderman Dodd moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Ragsdale. The council
followed with a unanimous vote. The City Clerk then read the Ordinance the third and final
time. The Mayor asked if there was any discussion. Mayor Freeman said back in 2005 when the
Planning Commission drafted the ordinance to regulate indoor firing ranges they failed to
recommend to the council where they would be permitted. This amendment shows where they
are permitted.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Parker and seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's
calling the roll,the following vote resulted: Ayes—Alderman Moore, Ragsdale, Dodd, Parker
and Blake. The Mayor declared the motion carried as there were five (5) ayes and (0) nays.
Four(4)votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 7-2014
CfIY OF VAN NORIA ARKANSAS City of Van Buren
ORDINANCE NO.1 2014 Permitted and Conditional
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ARKANSAS AN ORDINANCE TO BE ENTITLED:
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aevenble,and,if any ae.Bm m part ofa ezdoe.or:provision:part of
NOW,THEREFORE,BE 1T ORDAINED AND ENACTED BY THE CITY COUNCIL OP Ptovioon bveiq iv deelved m be unWmtPutipnal, :invalid
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On the agenda next was to consider AN ORDINANCE AUTHORIZING THE
MAYOR TO CONTRACT AND TO PURCHASE AND INSTALL NEW PLAYGROUND
EQUIPMENT AND PAVILIONS AT THE FIELD OF DREAMS THROUGH THE
INTERLOCAL PURCHASING SYSTEM AND THE TEXAS ARKANSAS
PURCHASING SYSTEM("TIPS/TAPS") COOPERATIVE PURCHASING PROGRAM;
DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The City Clerk read
the Ordinance in its entirety. Alderman Parker moved that the rules be suspended and the
Ordinance be placed on its second reading. The motion was seconded by Alderman Ragsdale.
The council followed with a unanimous vote. The City Clerk then read the Ordinance the second
time.
Alderman Dodd moved that the rules be further suspended and the Ordinance placed on
the third and fmal reading. The motion was seconded by Alderman Ragsdale. The council
followed with a unanimous vote. The City Clerk then read the Ordinance the third and fmal
time. The Mayor asked if there was any discussion. Mayor Freeman noted that Joe Hurst has
been working closely with the State of Arkansas on this grant process. We received several
proposals and this was the cheapest. The state has reviewed and ok'd this proposal as it is part of
the 50/50 grant. Alderman Dodd asked if this equipment would only be used while games were
going on or if it was going to be open. Mayor Freeman replied that the Field of Dreams is open
all day and in the evenings as people have ball games and practices. Alderman Dodd said that
she would rather see this equipment go to our city park in town so people can use it all the time
and not just when the Field of Dreams is open. Mayor Freeman said that he understood but this
grant was specifically to put equipment where there was not any existing.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Ragsdale and seconded by Alderman Parker to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes—Alderman Moore, Ragsdale, Parker and
Mayor Freeman.Nays—Alderman Dodd and Blake. The Mayor declared the motion carried as
there were four(4) ayes and two (2)nays. Four(4) votes being necessary for passage.
Motion was made by Alderman Parker and seconded by Alderman Ragsdale,that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
—Alderman Moore, Ragsdale, Dodd, Parker and Blake. Nays—none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 8-2014
CITY OF VAN BUREN,ARKANSAS SECTION 1•The City of Van Buren,Arkansas is in immediate need of certain equipment,as
ORDINANCE NO...-2014 set forth above.
SECTION 2:Said equipment is to be purchased from Heartland Park and Recreation,LLC for
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN, the total price of$71,394.42.
ARKANSAS,AN ORDINANCE TO BE ENTITLED:
SECTION 3: It is further found that due to the immediate need to acquire and install this
AN ORDINANCE AUTHORIZING THE MAYOR TO equipment to meet grant timing requirements an emergency is declared to exist
and this ordinance being necessary for the preservation•of the public health,
CONTRACT AND TO PURCHASE AND INSTALL NEW
safety,and welfare,it shall take effect immediately from and after its passage and
PLAYGROUND EQUIPMENT AND PAS LIONS AT THE FIELD
OF DREAMS THROUGH THE INTERLOCAL PURCHASING approval.
SYSTEM AND THE TEXAS ARKANSAS PURCHASING SYSTEM
("TH'S/TAPS") COOPERATIVE PURCHASING PROGRAM; SECTION 4: The Mayor and City Clerk are hereby authorized by the City Council for the City
DECLARING AN EMERGENCY;AND FOR of Van Buren to execute all documents,contracts,and agreements necessary to
OTHER PURPOSES. effectuate this Ordinance.
WHEREAS, the City of Van Buren recognizes the need to provide for the recreational
needs of its residents;and
SECTION 5: The various provisions and parts of this Ordinance are hereby declared to be
severable,and,if any section or part of a section,or any provision or part of a
WHEREAS, in an effort to meet the recognized recreational needs,the City desires to provision herein,is declared to be unconstitutional,inappropriate,or invalid by
purchase and install new playground equipment and pavilions at the Field any court of competent jurisdiction,such holding shall not invalidate or affect the
of Dreams Complex;and remainder of this Ordinance and to that extent the provisions hereto are declared
WHEREAS, the City of Van Buren received a Arkansas Parks and Recreation Matching Grato be severable.
Grant for the purchase and installation of said items;and •I
IN WITNESS WHEREOF,the City of Van Buren,Arkansas,by its City Council,did
WHEREAS, after a review of the various resources available,the City of Van Buren desires to pass,approve,and adopt,by a vote of a for and..against,the foregoing Ordinance at its
purchase the playground equipment and pavilions from Heartland Park and regular meeting held on the 19 day of May 2014.
Recreation,LLC for the total price of$71,394.42;and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing
such equipment through a cooperative purchasing agreement such as the one
11116
between the City of Van Buren and TIPS/TAPS,pursuant to ARK.CODE ANN. ---= �--
§19-11-249;and Ru.
WHEREAS, the City has decided that it is in its best interest to purchase the above listed Mayor
equipment and installation via TIPS/TAPS,pursuant to the terms setforth in the ATTESTED: APPROVED TO FORM:
contract pricing worksheets attached hereto as Exhibit"A"and"B."
NOW,THEREFORE,BE TT ORDAINED AND ENACTED BY THE CITY r,,,''
COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,THAT: it,0, `�'
Bar ie Curtis dice A.Se e
City Clerk/Treasurer City Attorney
Next on the agenda was the Financial Statement. Motion was made by Alderman Dodd
and seconded by Alderman Ragsdale to appropriate the sum of$ 1,269,164.04 to pay expenses
and salaries for April 2014,presented by the City Clerk. The Council followed with a
unanimous vote.
5-07-2014 10:42 AM CITY OF VAN B URE N PAGE: 1 I +
• 1A NCE
AS OF: APRIL 30TH, 2014 •-..----...
10 -General Fund
***MONTH TO DATE *** *** YEAR TO DATE ***
ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 119,991.80 257,849.47 i^
0•
1020.01 Cash In Bank-Ins. Reimb. 0.00 0.00
1020.03 Cash In Bank-ASP's&Walmart Gra 2,500.00 2,500.00 II '
1020.04 Veterans' Memorial-Act 934 0.00 6,276.00 1Y044,384 •00+
1020.05 2009 Byrne Recovery Grant 0.00 4,300.00 13733•94+ 11
1020.06 2009 Byrne Grant 0.00 0.00 14
136,65,..
1020.07 2007 Byrne Grant 0.00 0.00
81020.08 Cash in Bank- Storm Damage 0.00 -6.00 3 347 t' 1�
1020.09 District Cout Grant-Mediation 0.00 25.00i�.
1020.10 Cash in Bank - HDC 890.35 2,152.32 005 ;;
iy
1020.11 Cash in Hank-HVBB 0.00 2,768.92 1 ,26.92164•04*
1020.12 Emergency Management Fund 0.00 0.00 $
1020.13 Cash In Bank-ACT 833 24,615.09 115,835.77
1020.14 Court Automation-District 1,233.20 90,707.62 0•>;
1020.15 Cash in Bank-ACT 1314 0.00 0.00
1020.16 AR Dept of Rural Services 0.00 0.00 .1
1020.17 New Police Dept 0.00 31,750.00
1020.18 Cash in Bank - PD Co Tax 10,526.26 206,530.33
1020.19 Cash in Bank - FD Co Tax 14,455.69 279,383.25
1020.20 Cash In Bank-Erosion Control 100.00 14,600.00
•
1020.21 Cash in Bank-CPAcademy 0.00 520.66
1020.22 Cash In Bank-PEG Grant 0.00 10,000.00 j
1020.27 Cash in Bank- Levee 0.00 8,495.26 I
1020.28 Marina Repairs 0.00 10,495.60
1020.29 Property Maintenance-Scrap 0.00 63.25 y`'
1020.30 Field of Dreams-Equipment 0.00
1,198.34
1020.31 Cash in Bank- Parks 4. Rec 5,822.82 6,194.16
1020.32 GIF 3,772.05 7,432.31 3
1020.33 Cash in Bank-Yard Waste 4,451.89 196,952.44
{
1020.51 Cash in Bank - Cemetery 85.62 3,632.66
1020.91 Cash in Bank - Cap Imp 65,572.38 604,350.35
1040 Investments 0.00 0.00
1040.10 Investments - Sales Tax City 0.00 0.00
1040.18 Investments - PD Co Tax 0.00 0.00
1040.19 Investments - FD Co Tax 0.00 0.00
,
1040.27 Investments - Levee 0.00 0.00 r?
1040.31 Investments - Parks a Rec 0.00 0.00
1040.51 Investments - Cemetery 0.00 38,752.59
i _
1040.91 Investments - Cap Imp 158.43 373,252.51
1050 Fixed Assets 0.00 0.00 i;'
1051 Accumulated Depreciation 0.00 0.00 4
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00 t�}`
1520 Due from Street Fund 5.60 5.60 i
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE .
•
4
Next Police, Fire, Building Inspector, and Ambulance Reports were presented for
filing. There being no further questions or changes, the reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had a
request from First Baptist Church to close Cherry Street for their Awana Splash on May 21,
2014. Motion was made by Alderman Dodd and seconded by Alderman Ragsdale to approve the
request. The council followed with a unanimous vote. The council also had a request from the
Crawford County Mounted Patrol to close Main Street from 3`d to 15th Street for their annual
Pioneer Day Parade on May 24, 2014. Motion was made by Alderman Parker and seconded by
Alderman Dodd to approve the request. The council followed with a unanimous vote
Mayor Freeman then notified the council that Lyn Hickcock, State Representative from
Cox Communications, contacted him and said they will be closing the local office either in June
or July. He said the city no longer has jurisdiction over video franchise agreements because it is
all handled at the state level now.
Next, Mayor Freeman moved onto the health insurance discussion. Alderman Parker
recommended we pay 100% of the employee's coverage only, like Crawford County currently
does. Alderman Blake mentioned that what is best for the county may not always work for the
city and he would like to hear what the Mayor recommends. Mayor Freeman suggested that we
pay 100% of the employee coverage, cap the family coverage at its current rate, and have the
employee be responsible for any further increases in family coverage. He would also like to see
the city reevaluate our status every 6 months. Alderman Parker asked if open seasons for
insurance companies are all at the same time. Mayor Freeman said we've never had an open
season to look at. We had Blue Cross Blue Shield look at our coverage about five years ago and
at that time they couldn't compare to the rate and coverage we were being offered with
Municipal Health Benefit Fund. He also noted that this was before the Affordable Care Act was
implemented. Alderman Dodd asked the police and fire chiefs what their employees opinions
were on the matter. Police Chief Kenneth Bell pointed out on behalf of his department that they
went several years without a cost of living raise and when they finally do get a raise,their
insurance goes up. Alderman Parker asked how many of his employees are on family coverage.
Chief Bell replied that he only has a handful of employees that have employee coverage only.
Alderman Dodd expressed that the city needs to have more consideration for our police and fire
departments. Mayor Freeman countered and said if we are going to do something for our police
and fire departments, then we need to do it across the board because our police and fire make up
the majority of our employees. City Clerk-Treasurer, Barbie Curtis, informed the council that
back in Mayor Toothaker's tenure, in exchange of a salary increase the employees were offered
family coverage to be paid in full by the city. She said she doesn't see any way around having
the employees pay a portion of the increase. Fire Chief Jerry McAdoo expressed possibly
looking at other insurance companies to see if we could find a better rate. Alderman Blake asked
for clarification that we have not had any other insurance studies done in five years. Mayor
Freeman replied yes, that the last time it was done was before the Affordable Care Act was
implemented. Alderman Dodd asked how we as a city can spend $73,000 on equipment for the
Field of Dreams but not be able to continue to afford health insurance for our employees. Mayor
Freeman replied that half of that is grant monies and the other half will be paid out of parks and
recreation bond monies. Alderman Blake asked when we were notified of the rate change. Mayor
Freeman replied that Barbie attended the health board meeting on May 6th and she discussed the
changes with him the next day. He then received the official letter from Don Zimmerman on
May 14th. Alderman Blake expressed a desire to have a quote done from another insurance
company. Mayor Freeman said we will have Blue Cross Blue Shield come in and do a study, but
it will not be done before July 1st, so the council still needs to come to an agreement on how to
handle the current rate increase. Barbie Curtis informed the council that deductibles cannot
change midyear, so option three would not be available until January. Also, we have employees
who have already met this year's deductible, so that could be problematic when switching
insurance companies. Alderman Blake suggested that we keep it as is and start working towards
the next six month evaluation. Mayor Freeman said in the meantime we will contact Blue Cross
Blue Shield. Chief Bell expressed that raising the deductible to $1200 would be
counterproductive to having insurance and that he hopes no one would consider that option.
Everyone agreed to his statement but Mayor Freeman did say that he only included it for
comparison purposes. Alderman Moore commented that he has worked for American Greetings
for 37 years and Municipal Health has always had better rates and better coverage. He asked if
there was any discussion at the health board meeting regarding wellness programs as an
incentive. Barbie Curtis said there are wellness programs, but currently no tiers of coverage
offered. Alderman Ragsdale suggested we continue on with the six month evaluations. Mayor
Freeman then revised his recommendation to council based on discussion. He recommended that
we keep it as it is right now and we reach out to Blue Cross Blue Shield to take a look and do a
rate study. He said we can then schedule a special called council meeting and hold a study
session ahead of any changes made. Alderman Parker said it's the best we can do for now. All
council members agreed with Mayor Freeman's recommendation.
Mayor Freeman thanked Jennifer McKinney for her idea on getting the red, white and
blue banners at the complex and around the city before Memorial Day. He also reminded
everyone that tomorrow(May 20`h)was Primary Election day, so don't forget to go vote.
There being no further business, motion was made by Alderman Parker and seconded by
Alderman Ragsdale to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 8:10 p.m.
ATTESTED: PRO D: 0
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CITY CLERK-TREASURER MAYOR