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PC Minutes 04-01-2014City of Van Buren, Arkansas Annex 111 North 12th Street • Van Buren, Arkansas 72956 PLANNING COMMISSION MINUTES April 1, 2014 The Van Buren Planning Commission held its monthly meeting April 1, 2014 at 5:30 P.M. in the City Council Room of the Municipal Complex. The following items were on the agenda: 1. Approval of the minutes from the last meeting. 2. Public hearing on Indoor Firing Range Code Amendments in addition, adding to the Conditional Use Legend. 3. Public hearing on updating the Fire Prevention Code. 4. Any other business that comes before the commission. Members Present- Vice Chairman Philip Bagby, Mark Evans, Jason Myers, Scott Morgan and John Symonds. Members Absent- Chairman Andy Dibble, Sue Moore, Tiffany Webster and Jay White. Others Present- Joseph Hurst Planning Director, Lisa Franklin Planning Assistant, David Martin Building Inspector, Candice Settle City Attorney, Stanley Clark Van Buren Fire Marshall and Justin Bates, Times Record. Vice Chairman Philip Bagby is acting chair for this meeting and called the Van Buren Planning Commission meeting to order at 5:30 P.M. The first item on the agenda is to approve the minutes from the last meeting. Mark Evans motions to approve the minutes and Scott Morgan seconds. The minutes are approved unanimously. The second item is the public hearing for Indoor Firing Range Code amendments and adding it to the Conditional Use Legend. Joseph Hurst Planning Director explains that the City Attorney Candice Settle has composed the proposed language regarding requirements for the owner operators of an indoor firing range facility and this is included in their commissioner packets for review. John Symonds expressed concerns and the commissioners discuss the sound level measurement in item A sec. 7.48. John Symonds recommended and the commissioners agreed to clarify this. This should be changed to say; if problems are found to exist (exceeding eighty (80) decibels) from exterior wall, to state that sound exceeding eighty (80) decibels should not be heard 10’ from outside the exterior wall. There is question and discussion regarding the noise level restriction being included for firearms when there is no city noise ordinance adopted. The commissioners agree with City Attorney Candice Settle’s suggestion, the sound requirements are already in the ordinance for this application and should be included. City Attorney Candice Settle suggests that the requirement for a background check for owner/operators and the statements about voluntary and involuntary commitment are very important and should be included in the proposed Amendments to 7.48.03 Indoor Firing Ranges. Candice states that this is the same requirements for a conceal carry permit in the State of Arkansas. Johns Symonds agrees with Candice that we should leave the already mentioned qualifications on sound since they are already there. Scott Morgan agrees with the qualifications of the owner operator to be in line with the Arkansas conceal carry law. John Symonds asks for the clarification of the proposed new language to replace item B. Mark Evans suggests striking item D, and states that this is a building issue not an ordinance issue and the state will enforce the lead issue. The commission agrees upon these amendments and vote to accept this ordinance. John Symonds makes a motion to approve and Mark Evans seconds. The commission approves this ordinance unanimously. The next item is to amend the Conditional Use Legend to add the Indoor Firing Ranges to the legend. Jason Myers suggests they be zones I-1, I-2 and Mark Evans makes the suggestion to include C-2. Philip Bagby asks for a motion to approve the Conditional Use Legend amendments to include Indoor Firing Ranges in I-1, I-2 and C-2. Jason Myers makes the motion to approve the amendments and Scott Morgan seconds the motion. The amendments to the Conditional Use Legend approved unanimously. The third item on the agenda is the public hearing to approve the Fire Prevention Code. Stanley Clark Van Buren Fire Marshall gives an overview on the changes made to the code and he states there are small changes but they have added more clarification. Stanley also explains that the new code has a specific section for day cares. He says that it addresses specifics with day care facilities one example is that the day care facilities have to remove all paneling material from their buildings because of the fire hazards involved with it. Stanley explains that adopting this just brings us up to date with the state and ensures we are all on the same page. David Martin adds that we had the 2007 code and the state adopted the new 2012 code therefor everyone is adopting the 2012 in order to stay consistent. Philip Bagby asks for comments from the public. There were no comments from the public therefore Mr. Bagby asks for a motion to pass the new 2012 Fire Prevention Code. Jason Myers makes a motion to accept the amendments to the Fire Prevention Code, John Symonds seconds the motion and the 2012 Fire Prevention Code passed unanimously. Vice Chairman Philip Bagby asks if there is any further business before the commission, and with no further business, is there a motion to adjourn. Scott Morgan makes the motion to adjourn, Mark Evans seconds the motion and with no further business before the commission, the meeting adjourned. Andy Dibble, Chairman Joseph Hurst, Planning Director PROGRESS IS OUR PROJECT