ORD NO 08-2014 CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO D 2014
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE AUTHORIZING THE MAYOR TO
CONTRACT AND TO PURCHASE AND INSTALL NEW
PLAYGROUND EQUIPMENT AND PAVILLIONS AT THE FIELD
OF DREAMS THROUGH THE INTERLOCAL PURCHASING
SYSTEM AND THE TEXAS ARKANSAS PURCHASING SYSTEM
"TIPS/TAPS COOPERATIVE PURCHASING PROGRAM;
DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren recognizes the need to provide for the recreational
needs of its residents; and
WHEREAS, in an effort to meet the recognized recreational needs, the City desires to
purchase and install new playground equipment and pavilions at the Field
of Dreams Complex; and
WHEREAS, the City of Van Buren received a Arkansas Parks and Recreation Matching Grant
for the purchase and installation of said items; and
WHEREAS, after a review of the various resources available, the City of Van Buren desires to
purchase the playground equipment and pavilions from Heartland Park and
Recreation, LLC for the total price of $71,394.42; and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing
such equipment through a cooperative purchasing agreement such as the one
between the City of Van Buren and TIPS /TAPS, pursuant to ARK. CODE ANN.
§19-11-249; and
WHEREAS, the City has decided that it is in its best interest to purchase the above listed
equipment and installation via TIPS /TAPS, pursuant to the terms setforth in the
contract pricing worksheets attached hereto as Exhibit "A" and `B."
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY
COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS, THAT:
SECTION 1: The City of Van Buren, Arkansas is in immediate need of certain equipment, as
set forth above.
SECTION 2: Said equipment is to be purchased from Heartland Park and Recreation, LLC for
the total price of $71,394.42.
SECTION 3: It is further found that due to the immediate need to acquire and install this
equipment to meet grant timing requirements an emergency is declared to exist
and this ordinance being necessary for the preservation of the public health,
safety, and welfare, it shall take effect immediately from and after its passage and
approval.
SECTION 4: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents, contracts, and agreements necessary to
effectuate this Ordinance.
SECTION 5: The various provisions and parts of this Ordinance are hereby declared to be
severable, and, if any section or part of a section, or any provision or part of a
provision herein, is declared to be unconstitutional, inappropriate, or invalid by
any court of competent jurisdiction, such holding shall not invalidate or affect the
remainder of this Ordinance and to that extent the provisions hereto are declared
to be severable.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of L k for and against, the foregoing Ordinance at its
regular meeting held on the 19 day of May 2014.
\_e
Ro ert D. Free
Mayor
ATTESTED: APPROVED AS TO FORM:
6-
Barbie Curtis andice A. Se le
City Clerk/Treasurer City Attorney
RID/PROPOSAL
IIII
ar ecreation
www.HeartlandPlay.com
Date: May 5, 2014 Rusty Peoples /Andy Bolin
Bill To: Arkansas Sales and Installation
City of Van Buren 509 Strozier Ln, Barling, Ar. 72923
1003 Broadway 479 769 -0580 479 883 -3988
Van Buren, Ar. 72956 rusty @heartlandplay.com /andy @heartlandplay.com
Installation Address: HEARTLAND Park Recreation Corporate Office
Field of Dreams P.O. Box 505, White Oak, TX 75693 -0505
1 Toothaker Dr. 1- 866 -388 -1365
Van Buren, Ar. 72956 Mike @HeartlandPlay.com
Project Contact: Joesph Hurst Phone: 479 4748936 Email:
Billing Contact: Phone: Email:
Qty. Item Description /Colors /Mounting/Etc... Unit Price Freight Extended Amount
1 25FBCA Custom 5 Playcraft Steel Structure 27,528.00 1,500.00 29,028.00
40 4' x 12" Plastic Border Timbers w/ Stakes 40.00 1,600.00
1 Engineered Wood Fiber Mulch 1,800.00
1,800.00
1 ADA Ramp 649.00 649.00
TAPS DISCOUNT (2,540.00)
TIPS/TAPS CONTRACT 4600027741/2012711
50% deposit due (if applicable): 20,9716 I Subtotal 30,537.00
Purchase Order Number: Install 7,500.00
Order Approved By (signature); Tax 2,758.52
Date: Total $40,795.52
Quote is valid for 30 days on all equipment and install. Quote is valid for 10 days on all freight. Quote excludes site preparation. The customer is responsible for locating
all underground phone utility lines 72 hours prior to the installation date by calling Dig Test at (800) 245 -4545. By initialing, customer acknowledges that any damage
done as a result of not locating these lines will be the customers liability. (Initial)
Without installation, customer is responsible for arranging for the off loading of equipment check -in. If during installation, large rocks or concrete are found additional
costs for removal will occur. Additional expenses must be approved by both parties. All customers are required to pay local and state taxes. If a customer has tax exempt
status, Heartland Playgrounds must retain a copy of 501(C)(3) or other proof of tax exempt status.
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ar ecreation, www.HeartlandPlay.com
Date: May 5, 2014 Rusty Peoples /Andy Bolin
Bill To: Arkansas Sales and Installation
City of Van Buren 509 Strozier Ln, Barling, Ar. 72923
1003 Broadway 479 769 -0580 479 883 -3988
Van Buren, Ar. 72956 rusty @heartlandplay.com /andy @heartlandplay.com
Installation Address: HEARTLAND Park Recreation Corporate Office
Field of Dreams P.O. Box 505, White Oak, TX 75693 0505
1 Toothaker Dr. 1- 866 -388 -1
Van Buren, Ar. 72956 Mike @HeartlandPlay.com
Project Contact: Joesph Hurst Phone: 479 4748936 Email:
Billing Contact: Phone: Email:
Qty. Item Description /Colors /Mounting/Etc... Unit Price Freight Extended Amount
2 GB2020s -ML 20' x 20' Gable Shelter w/ Multi Rib 9,210.00 1,650.00 20,070.00
Playcore Ultrashelter
2 20' x 20' Reinforced Concrete Slab 4" 2,600.00 5,200.00
TAPS DISCOUNT (921.00)
TIPS/TAPS CONTRACT 4600027741/2012711
50% deposit due (if applicable): 1299:45 Subtotal 24,349.00
Order Approved By (signature):x Purchase Order Number: Install 4,500.00
Tax 1,749.90
Date: Total $30,598.90
Quote is valid for 30 days on all equipment and install. Quote is valid for 10 days on all freight. Quote excludes site preparation. The customer is responsible for locating
all underground phone utility lines 72 hours prior to the installation date by callipg Dig Test at (800) 245 -4545. By initialing, customer acknowledges that any damage
done as a result of not locating these lines will be the customers liability. (Initial) A
Without installation, customer is responsible for arranging for the off- loading of equipment check -in. If during installation, large rocks or concrete are found additional
costs for removal will occur. Additional expenses must be approved by both parties. All customers are required to pay local and state taxes. If a customer has tax exempt
status, Heartland Playgrounds must retain a copy of 501(C)(3) or other proof of tax exempt status.
l
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A PLAY
coRE Company
SPECIFICATION
GB2020S -ML
20'x20' GABLE SHELTER with Multirib Roof
Structure: All steel tubing to be A500 structural steel. Columns to be minimum
3/16" wall thickness. All plate to be A36 steel. Base plate to be minimum
3/4" thick steel.
Coating: Steel to be sandblasted to near white condition. TGIC electrostatic oven
baked powdercoat application.
Roof: 24 gauge galvalume Multirib roof with Kynar 500 coating. All panels to
be precut. Roofing panels to be 36" wide with 1- 3/16" tall ribs spaced 12"
o.c. Trim to be 24 ga. galvalume with Kynar 500 coating.
Hardware: All hardware to be A325 structural grade nuts, bolts and washer.
Fasteners will be completely concealed inside tubing. Concrete anchors to
be included.
Dimensions: 20' x 20' overall dimensions. Eave height to be 8'. 4:12 roof pitch.
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