01 January 2014 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING JANUARY 27, 2014
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, January
27, 2014 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Parker, Blake,
Moore, Ragsdale, Dodd and Sagely. City Clerk- Treasurer Barbie Curtis and City Attorney
Candice Settle were present. This made a total of nine (9) present. A quorum was declared.
The invocation was given by Pastor Gary Crowder of Van Buren Free Will Baptist.
Next, Mayor Freeman led the Pledge of Allegiance.
Mayor Freeman led the organization of the City Council discussion as required by ACA
14 -43 -501.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on December 16, 2013. Alderman Parker made a motion to approve the minutes. Alderman
Ragsdale seconded the motion. On roll call, the following Council members voted aye:
Alderman Dodd, Sagely, Parker, Blake, Moore and Ragsdale. The following voted nay: none.
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO ENTER INTO A CONTRACT FOR CONSTRUCTION OF A NEW
POLICE STATION. The Clerk read the Resolution in its entirety. Mayor Freeman asked if
there was any discussion. There was none. Alderman Dodd seconded by Alderman Ragsdale
moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Dodd, Sagely, Parker, Blake, Moore and Ragsdale. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -1 -2014
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 1 2014
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER
INTO A CONTRACT FOR CONSTRUCTION OF A NEW POLICE
STATION.
WHEREAS, Crawford Construction Company acting as the Construction Manager for the
City of Van Buren, Arkansas has advertised for bids for construction of a new
police station within the City; and
WHEREAS, bids have been received and opened in accordance with Arkansas law and
low bidders meeting the bid specifications have been determined.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS, THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to enter into a construction
contract with Crawford Construction Company in the amount not to exceed
$3,567,615.00 and to pay all expenses relating to this project.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of h for and ag.' the foregoing Resolution
at its regular meeting held on the 27 day of January 2014.
Alit
Robert D. Freeman
Mayor
ATTESTED: APPR e t 0 FORM:
L tahl"L
II
Barbie Curtis Cans ice A. Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ADOPTING A REVISED
BUDGET FOR THE YEAR ENDING DECEMBER 31, 2013. The Clerk read the Resolution
in its entirety. Mayor Freeman asked if there was any discussion. There was none. Alderman
Ragsdale seconded by Alderman Parker moved that the Resolution be adopted. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Dodd, Sagely, Parker, Blake,
Moore and Ragsdale. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -2 -2014
THAT, 2013 Current year's expenditures of $14,457,822.05
CITY OF VAN BUREN, ARKANSAS (Fourteen Million, Four Hundred Fifty -Seven Thousand, Eight Hundred
Twenty-Two Dollars and Five Cents) including expenditures from
RESOLUTION NO. 2014 prior year's balances are appropriated as follows:
General Fund $11,864,784.44 (which include Capital
A RESOLUTION ADOPTING A REVISED BUDGET FOR THE YEAR Improvements Money in the amount of $1,605,728.31 (One Million, Six
ENDING DECEMBER 31, 2013. Hundred Five Thousand, Seven Hundred Twenty-Eight Dollars and
Thirty-One Cents) (Administration $53,151.22; Police Department
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN $9,990.30; Street Department (In House) $242,166.34, (Street and
BUREN, ARKANSAS: Drainage) $702,927.97; Water and Sewer $240,000.00; Rena Road
$262,085.09; Parks Recreation $16,884.21; Senior Inn $4,083.18;
THAT, 2013 Current year's revenues of $14,901,294.30 (Fourteen Intermodal Port $50,000.00; Library $9,700.00; Cemetery
Million, Nine Hundred One Thousand, Two Hundred Ninety Four $10,000.00; King Opera House $4,740.00);
Dollars and Thirty Cents) are appropriated and a copy of said Budget Municipal Judge Court Clerk Ret. Fund $317,731.76;
is attached hereto and made a part hereof; Street Fund $1,482,961.57;
Federal Forfeiture $20,511.32;
THAT, Transfers from General Fund to the LOPFI Fund in the State Forfeiture $13,767.54;
amount of $4,155.35 (Four Thousand One Hundred Fifty-Five Dollars LOPFI Fund $580,433.67;
and Thirty -Five Cents) are approved; and Flood Drainage Ike 2 $12,397.32;
VB SAFER Grant (Fire Dept.) $134,392.00;
King Opera House Fund $30,842.43; and
THAT, Transfers from General Fund to the King Opera House
Fund in the amount of $20,750.00 (Twenty Thousand, Seven Hundred
Fifty Dollars) are approved; and THAT, all expenditures are approved and a copy of the Revised
Budget is attached hereto and made a part hereof.
THAT, Transfers from the LOPFI Fund to General Fund in the PASSED AND APPROVED THIS �1 DAY OF JANUARY, 2014.
amount of $25,000.00 (Twenty-Five Thousand Dollars) are approved;
and
THAT, Transfers from the Fire Department Safer Grants Fund to 4
the General Fund in the amount of $134,392.00 (One Hundred Thirty
Four Thousand, Three Hundred Ninety-Two Dollars) are approved;
and
ATTESTED:
L
CITY CLERK TREASURER
I
Next on the agenda was the Financial Statement. Motion was made by Alderman Dodd
and seconded by Alderman Sagely to appropriate the sum of 1,081,596.71 to pay expenses and
salaries for December 2013, presented by the City Clerk. The Council followed with a
unanimous vote.
1 -14 -2014 03:19 PM C I T Y OF VAN B U R E N PAGE: 1
TRIAL BALANCE .....-1^-"''''''
AS OF: D.VZ.AiliPe 4 2013
10 General Fund
MONTH TO DATE YEAR TO DATE
ACCTM ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 78,266.77 369,050.54
1 1020.01 Cash In Bank -Ins. Reimb. 0.00 0.00 0',
1020.03 Cash In Bank-ASP's&Walmart Gra 0.00 0.00
1020.04 Veterans' Memorial -Act 934 6,000.00 6,276.00
3 3 3 2 5 0 :S ig
1 1020.05 2009 Byrne Recovery Grant 4,300.00 4,300.00
1020.06 2009 Byrne Grant 0.00 0.00 5 O r 0
1020.07 2007 Byrne Grant 0.00 0.00 1 j L. 6
1020.08 Cash in Bank- Storm Damage 0.00 0.00 ,.3 3 7 5
1020.09 District Cout Grant Mediation 0.00 25.00 35 j 1
1 1020.10 Cash in Bank HDC 4,000.00 3,042.67
1020.11 Cash in Bank -KVBB 0.00 2,768.92 9.,16 ,:ii,
1020.12 Emergency Management Fund 0.00 0.00 3 S
V 1020.13 Cash In Bank -ACT 833 0.00 76,775.71 ,3 J 7
1020.14 Court Automation- District 811.89 85,378.76 J J
I .7 'i v i i
1020.15 Cash in Bank -ACT 1314 0.00 0.00
1020.16 AR Dept of Rural Services 0.00 0.00
1020.17 New Police Dept 0.00 31,750.00
1020.18 Cash in Bank PD Co Tax 22,619.49 138,518.19
,I
1020.19 Cash in Bank FD Co Tax 23,220.03
215,119.08
1020.20 Cash In Bank Erosion Control 125.00 14,200.00
1020.21 Cash in Bank CPAcademy 216.54 520.66
1020.22 Cash In Bank -PEG Grant 0.00 10,000.00
1020.27 Cash in Bank Levee 0.00 8,495.26 i
I
1020.28 Marina Repairs 0.00 10,495.60
1020.29 Property Maintenance -Scrap 0.00 63.25
1020.30 Field of Dreams- Equipment 418.20 1,198.34
3 1020.31 Cash in Bank Parks Rec 49.28 1,788.19
E 1020.32 GIF 21,000.00 21,000.00
1020.33 Cash in Bank -Yard Waste 5,449.53 181,366.03
1020.51 Cash in Bank Cemetery 146.97 4,005.00
1020.91 Cash in Bank Cap Imp 115,644.88 286,355.09
1040 Investments 0.00 0.00
1040.10 Investments Sales Tax City 0.00 0.00,
1040.18 Investments PD Co Tax 0.00 0.00
1040.19 Investments FD Co Tax 0.00 0.00
1040.27 Investments Levee 0.00 0.00
1040.31 Investments Parks Rec 0.00 0.00
1040.51 Investments Cemetery 0.00 38,752.59
1040.91 Investments Cap Imp 153.08 372,634.48
1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
{1 1505 Due From Other Funds 0.00 0.00
i t 1520 Due from Street Fund 0.86 0.00
1 i 1540 Due From Library Fund 0.00 0.00
}l
q LIABILITIES AND FUND BALANCE
1i
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Next Police, Fire, Building Inspector, Engineering, and Ambulance Reports were
presented for filing. There being no further questions or changes, the reports were filed as
submitted.
Next, Mayor Freeman presented the State of the City Report. He also presented
Alderman David Moore with a plaque and a key to the city for his 25 years of service to the city
council. Alderman Parker commented that she liked the fact that the mayor mentioned that
approximately 8 years ago when he started preparing the state of the city reports, the library was
the only additional item. She also stated that in her opinion the library helped the citizens realize
the potential of the half cent sales tax. Mayor Freeman agreed and said it was a great eye opener
to the community. Alderman Parker thanked Mayor Freeman for his service to the city.
Next on the agenda was Miscellaneous and General Discussion. There was none.
There being no further business, motion was made by Alderman Parker and seconded by
Alderman Ragsdale to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 7:45 p.m.
ATTESTED: 'PRO D:
4)6LALtit., i 111 1hhh
CITY CLERK TREASURER MA OR