12 December 2013 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING DECEMBER 16, 2013
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, December 16,
2013 at Van Buren Municipal Complex. The meeting was called to order by Mayor Freeman. On roll
call, the following Council members answered as their names were called: Alderman Ragsdale, Dodd,
Sagely, Parker, Blake and Moore. City Clerk- Treasurer Barbie Curtis and City Attorney Candice Settle
were present. This made a total of nine (9) present. A q uorum was declared.
The invocation was given by Mr. David Lawson, Salvation Army Representative.
Next, Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting on
November 18, 2013. Alderman Dodd made a motion to approve the minutes. Alderman Ragsdale
seconded the motion. On the roll call, the following Council members voted aye: Alderman Ragsdale,
Dodd, Sagely, Parker, Blake and Moore.
Next, Mayor Freeman asked to adopt the minutes from the special Council meeting on December
2, 2013. Alderman Ragsdale made a motion to approve the minutes. Alderman Parker seconded the
motion. On roll call, the following Council members voted aye: Alderman Ragsdale, Dodd, Sagely,
Parker, Blake and Moore. The following voted nay: none.
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE MAYOR TO
ENTER INTO A JOINT CONTRACT WITH THE VAN BUREN CHAMBER OF COMMERCE
AND PROVIDE FINANCIAL ASSISTANCE FOR A COMMUNITY ECONOMIC
ASSESSMENT. The City Clerk read the Resolution in its entirety. Mayor Freeman asked if there was
any discussion. There was none. Alderman Parker seconded by Alderman Ragsdale moved that the
Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman
Ragsdale, Dodd, Sagely, Parker, Blake and Moore. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was
attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -1 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. LL- I 2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR TO ENTER
INTO A JOINT CONTRACT WITH THE VAN BUREN
CHAMBER OF COMMERCE AND PROVIDE FINANCIAL
ASSISTANCE FOR A COMMUNITY ECONOMIC ASSESSMENT
WHEREAS, the City of Van Buren, Arkansas recognizes the need for regional economic development
cooperation; and
WHEREAS, the City of Van Buren and the Van Buren Chamber of Commerce wish to contract with
The Institute for Economic Advancement at UALR to develop and conduct a
Community Economic Assessment for both the county and city of Van Buren to
measure community economic activity and readiness for many efforts in economic
development, including strategic planning and business development; and
WHEREAS, funding is necessary for the study and the Chamber of Commerce and the City of Van
Buren wish to share equally in the cost.
NOW, THEREFORE, BE IT RESOLVED BY 1RE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1. The City of Van Buren, Arkansas fully supports the Van Buren Chamber of Commerce
and wishes to support the economic assessment.
SECTION 2. The Mayor of the City of Van Buren, Arkansas is hereby authorized and directed to sign
all documents to effectuate this resolution and to make payment in the amount of
$2,500.00 as the city's equal share of said study.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of for and 0 against, the fo Resolution at its r gular meeting
held on the 16 day of December 2013.
Robert D.
May
ATTESTED: APP t� .r.
Vito
Barbie Curtis Candice A. Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ADOPTING A PROPOSED BUDGET
FOR THE FISCAL YEAR ENDING DECEMBER 31, 2014. The City Clerk read the Resolution in
its entirety. Mayor Freeman asked if there was any discussion. There was none. Alderman Ragsdale
seconded by Alderman Sagely moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Ragsdale, Dodd, Sagely, Parker, Blake and Moore. Nays
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was
attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -2 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO.! -Z -2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE
FISCAL YEAR ENDING DECEMBER 31, 2014.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS, THAT:
SECTION 1: The 2014 Proposed Expenditures of 12,077,709.00 (Twelve Million,
Seventy-Seven Thousand, Seven Hundred Nine and No Cents) is hereby
appropriated and a copy of said Budget is attached hereto and made a part
hereof.
SECTION 2: The appropriations made herein include additional pay for
Holidays for all agents, servants and employees of the City of Van
Buren including, but not limited to, uniformed employees, as
provided for by the laws of the State of Arkansas.
IN WITNESS WHEREOF, the Ci of Van Buren, Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of for and against, the foregoing Resolution
at its regular meeting held on the 16 day of December 2013.
i
Robert Die reeman
Mayor
ATTESTED: APPR D ilil O i
II
Barbie Curtis Candice A. S e
City Clerk/Treasurer 1. 8 ey
On the agenda next was to consider AN ORDINANCE SETTING THE SALARIES
OF THE MAYOR, CITY CLERK TREASURER, CITY ATTRONEY AND DISTRICT
COURT JUDGE. The City Clerk read the Ordinance in its entirety. Alderman Parker moved
that the rules be suspended and the Ordinance be placed on its second reading. The motion was
seconded by Alderman Ragsdale. The council followed with a unanimous vote. The Clerk then
read the Ordinance the second time. Alderman Sagely moved that the rules be further suspended
and the Ordinance placed on the third and final reading. The motion was seconded by Alderman
Dodd. The council followed with a unanimous vote. The clerk then read the Ordinance the third
and final time.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by Alderman
Ragsdale and seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Ragsdale, Dodd, Sagely, Parker, Blake, and Moore. The
Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being
necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly attested
by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 16 -2013
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. 16 2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, AN ORDINANCE TO BE ENTITLED.
AN ORDINANCE SETTING THE SALARIES OF THE
MAYOR, CITY CLERK TREASURER, CITY ATTORNEY
AND DISTRICT COURT JUDGE.
WHEREAS, the Van Buren City Council desires to grant a cost of living increase for the
Mayor, City Clerk- Treasurer, City Attorney and set the City's share of the salary
of the District Court Judge, which would be reflected on the city payroll for
January 15, 2014.
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY
COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS, THAT:
SECTION 1: Beginning on the first day of January 2014, the salary of the Mayor,
City Clerk- Treasurer and City Attorney shall be as follows:
MAYOR $63,489.71
CITY CLERK TREASURER $46,971.68
CITY ATTORNEY $12,500.00
SECTION 2: Beginning on the first day of January 2014, the City's share of the District Court
Judge's salary to be submitted to the State of Arkansas Department of Finance
and Administration shall be as follows:
DISTRICT COURT JUDGE $27,551.90
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of 6 for and 0 taint, the foregoing Ordinance at
its regular meeting held on the 16 day of December 2013
Robert D. Free
May. j
ATTESTED: A
Barbie Curtis Candice A. Settle
City Clerk/Treasurer City Attorney
r
On the agenda next was to consider AN ORDINANCE TO AMEND ORDINANCE
NO. 04-2013 FOR THE PURPOSE OF REGULATING THE PARKING OF
COMMERCIAL VEHICLES ON RESIDENTIAL STREETS AND PROPERTIES; AND
FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Parker
moved that the rules be suspended and the Ordinance be placed on its second reading. The
motion was seconded by Alderman Ragsdale. The council followed with a unanimous vote. The
Clerk then read the Ordinance the second time.
Alderman Ragsdale moved that the rules be further suspended and the Ordinance placed on the
third and final reading. The motion was seconded by Alderman Sagely. The council followed with a
unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor then put the
question, "Shall the Ordinance pass Motion was made by Alderman Parker and seconded by
Alderman Ragsdale to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted:
Ayes Alderman Ragsdale, Dodd, Sagely, Parker, Blake, and Moore. The Mayor declared the motion
carried as there were five (6) ayes and (0) nays. Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly attested
by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 17 -2013
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. a_ 2013 5. Any vehicle designed to transport sixteen (16) or more passengers
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, including the driver.
ARKANSAS, AN ORDINANCE TO BE ENTITLED: C. Exceptions The provisions of this section shall not apply to:
AN ORDINANCE TO AMEND ORDINANCE NO. 04-2013 1. Any commercial vehicle while making normal deliveries or being used
FOR TFIE PURPOSE OF REGULATING THE PARKING to perform the special operations for which it is designed.
OF COMMERICAL VEHICLES ON RESIDENTIAL 2. Any permitted use in Residential Zones other than residential.
STREETS AND PROPERTIES; AND FOR 01 kihR
dwellings may nark on their property commercial vehicles utilized to
PURPOSES.
transport more than sixteen (16) persons. so long as said commercial
WHEREAS, the City Council adopted Ordinance 04-2013 for the purpose of preventing certain vehicles are being used to effectuate the purposes of the permitted use
vehicles from parking on residential streets except in the normal course of and not merely as per
deliveries or other special operations, to prevent excessive damage to roadways, 3. Farming equipment used for fanning proposes on a ge neral Purpose
to prevent dangers to drivers resulting from blocked sheets, and for other reasons; farm. garden or nursery.
and
SECTION 2: Th
WHEREAS, upon review of the Ordinance certain modifications are appropriate and necessary The various
and if any section or part this a section, or an provision o declared t f be
for the health, safety and welfare of the citizens of Van Buren. Y P y ropi iion or part a
provision herein, is declared to be unwastitutio nal, inappropriate, or invalid by
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY any court of competent jurisdiction, such holding shall not invalidate or affect the
remainder of this Ordinance and to that extent the provisions hereto are declared
COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS, THAT:
to be severable.
SECTION 1: Section 8.28.08, Commercial Vehicles, of Van Buren Municipal Code is amended
as follows:
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
B. Definitions pass, approve, and adopt, by a vote of for and 0 against the foregoing Ordinance at its
regular meeting held on 16 of December 2013.
1. Any solid waste collection vehicle, truck tractor, truck trailer, or
tractor truck/trailer combination, any heavy construction equipment,
dump frock, concrete mixer truck, garbage truck, pump -out truck, D D. F
chemica fgasoline truck, fuel or oil truck, or similar vehicle designed Robert D. F
to transport waste, hazardous, or noxious materials; Mayor
2. Any vehicle with three or more axles;
3. Any commercial vehicle that has a gross vehicle weight rating ATTESTED: �r FORM: iii
(GVWR) than 16,000 pounds; or CGlll t (.a
4. Any box ox n or straight truck that has a gross vehicle weight rating
(GVWR) greater than 10,000 pounds. A box or straight truck is one
that has a high cubic feet of storage volume with a box or storage
Barb erk/Tr A!. Settle
City Clcrk/Tre
container built onto the chassis typically used for hauling appliances, Clerk/Treasurer City y Attorney
furniture or other cargo. Familiar terms used to describe box or
straight trucks include cargo trucks, container trucks and moving
trucks.
r
Next on the agenda was the Financial Statement. Motion was made by Alderman Parker and
seconded by Alderman Ragsdale to appropriate the sum of 1,089,320.97 to pay expenses and salaries
for November 2013, presented by the City Clerk. The Council followed with a unanimous vote.
d 12 -09 -2013 04 :12 PM C I T Y OF VAN B U R E N PAGE: 1
E TRIAL BALANCE
AS O• 30TH, 2013
10 General Fund
MONTH TO DATE YEAR TO DATE
ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 4,204.34 447,292.31
1020.01 Cash In Bank -Ins. Reimb. 0.00 0.00
1020.03 Cash In Bank -AS P Gra 0.00 0.00 0 m
1020.04 Veterans' Memorial -Act 934 0.00 276.00
1020.05 2009 Byrne Recovery Grant j k
0.00 0.00 3
1020.06 2009 Byrne Grant 0.00 0.00 s (2 0 56+
1020.07 2007 Byrne Grant 0.00 0.00
92,084
1020.08 Cash in Bank- Storm Damage 0.00
0.00
1020.09 District Cout Grant Mediation U
0.00 25.00
1020.10 Cash in Bank HDC 3 b
10.00 7,042.67 f.,
1020.11 Cash in Bank -KVBB 0.00 2,768.92 o 2 b U
1020.12 Emergency Management Fund 0.00 0.00
90
1020.13 Cash In Bank -ACT 833 22,476.11 76,775.71 i
1020.14 Court Automation- District ,J
2,706.70 84,566.87
1020.15 Cash in Bank -ACT 1314 0.00 0.00
1020.16 AR Dept of Rural Services 0.00 0.00
1020.17 New Police Dept 0.00 31,750.00
1020.18 Cash in Bank PD Co Tax 17,558.46 115,898.70
1020.19 Cash in Bank FD Co Tax
23,742.48 191,899.05
1020.20 Cash In Bank- Erosion Control
150.00 14,075.00
1020.21 Cash in Bank- CPAcademy
24.02 737.20
1020.22 Cash In Bank -PEG Grant 0.00 10,000.00
1020.27 Cash in Bank Levee 0.00 8,495.26
1020.28 Marina Repairs 0.00 10,495.60
1020.29 Property Maintenance -Scrap 0.00 63.25
1020.30 Field of Dreams Equipment 0.00 780.14
1020.31 Cash in Bank Parks i Rec 0.00 1,837.47
1020.32 GIF -Parks a Recreation 0.00 0.00
1020.33 Cash in Bank -Yard Waste 5,366.86 175,916.50
1020.51 Cash in Bank Cemetery 179.41
3,858.03
170,710.21
0.00
0.00
0.00
0.00
0.00
1020.91 Cash in Bank Cap Imp 30,734.67
1040 Investments 0.00
1040.10 Investments Sales-Tax City 0.00
1040.18 Investments PD Co Tax 0.00
1040.19 Investments FD Co Tax 0.00
1040.27 Investments Levee 0.00
1040.31 Investments Parks i Rec 0.00 0.00
1040.51 Investments Cemetery 0.00 38,752.59
1040.91 Investments Cap Imp
158.11 372,981.40
1050 Fixed Assets 0.00 0.00
-1 1051 Accumulated Depreciation 0.00 0.00
t
1504 Due from Payroll. 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 0.00 0.86
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
Next Police, Fire, Building Inspector, Engineer, and Ambulance Reports were presented
for filing. There being no further questions or changes, the reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had a request to
close surrounding streets from Van Buren Boys Girls Club, during their annual 5K event. "Life is an
Uphill Run" 5K race will be held on May 3, 2014. The race will begin and end at the Boys Girls Club
in the Van Buren City Park. Motion was made by Alderman Ragsdale and seconded by Alderman Dodd.
The Council followed with a unanimous vote.
Mayor Freeman announced the Council meetings for January 2014 and February 2014 would
need to be moved to the fourth Mondays due to Holidays; January 27, 2014 and February 24, 2014.
Alderman Parker commented that the Street Department did a "Great Job" on handling the ice and
debris clean-up during the winter weather storm.
There being no further business, motion was made by Alderman Parker and seconded by
Alderman Dodd to adjourn. The Council followed with a unanimous vote. The meeting adjourned at
7:30 p.m.
ATTESTED: AP 1 VED:
CITY CLERK-TREASURER
MA OR