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RES NO 06-03-2013 CITY OF VAN BUREN, ARKANSAS RESOLUTION NO. 1(/ 2013 BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS, A RESOLUTION TO BE ENTITLED: A RESOLUTION TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE VAN BUREN PUBLIC SCHOOL DISTRICT. WHEREAS, it is the intention of the Van Buren Police Department and the Van Buren School District to maintain collaborative efforts to provide a safe and healthy school environment for the students, staff faculty, and visitors. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS, TI-IAT: SECTION 1: The City Council hereby authorizes the Van Buren Police Department, through its Chief of Police, to enter into the attached Cooperative Agreement with the Van Buren Public School District for the providing and finding of School Resource Officers within the Van Buren Public Schools. IN WITNESS WHEREOF. the City of Van Buren, kansas, by its City Council, did pass, approve, and adopt, by a vote of for and 0 against zoing Resolution at its regular meeting held on the 17 day of June 2013. Robert D. Fr or AT ESTED: R I, VED O 1 RM: e Barbie Curtis Candice A. •'ettle City Clerk/Treasurer City Attorney Agreement Between The Van Buren Police Department and The Van Buren School District for The School Resource Officer Program PURPOSE A. It is the intention of the Van Buren Police Department and the Van Buren School District to maintain collaborative efforts to provide a safe and healthy school environment for the students, staff, faculty, and visitors. II. GOALS AND OBJECTIVES A. Establish a positive working relationship in a cooperative effort to prevent juvenile delinquency and assist in student development. B. Maintain a safe and secure environment on school campuses, which will be conducive to learning. C. Promote positive attitudes regarding the police role in society. D. Promote pro- active educational programs that reduce discipline problems and campus crime. III. RESPONSIBILITIES OF VAN BUREN POLICE DEPARTMENT A. The Van Buren Police Department agrees to provide Certified Law Enforcement Officers to be shared among the schools in the Van Buren School District. These officers' primary duties are to provide crisis intervention counseling, health, safety, and drug awareness education while developing a positive interaction with young people within the Van Buren School District. IV. EMPLOYMENT AND ASSIGNMENT OF SCHOOL OFFICER A. The Van Buren Police Department agrees to locate a School Resource Officer (SRO) at the following schools: 1. Van Buren High School 2. Coleman High School Freshman Academy 3. Butterfield Middle School 4. Northridge Middle School 5. With additional services provided to all Van Buren Schools. B. The Van Buren Police Department and Van Buren School District shall select and assign the School Resource Officers at each site. C. In the event the SRO is absent from work, the SRO is to notify both his /her supervisor at the police department and the principal at the school to which they are assigned. D. School Resource Officers shall remain employees of the Van Buren Police Department and shall not be employees of the Van Buren School District. The Van Buren School District and the Van Buren Police Department acknowledge that the SROs remain responsive to the command of the Van Buren Police Department. E. The Van Buren Police Department and the Van Buren School District agree to provide their employees with training relative to this agreement and its purpose. The parties also agree to maintain regular and open communication to evaluate the effect of this agreement and suggest improvements and adjustments that may be necessary. F. School Resource Officers are expected to attend all training, meeting and appointments assigned by the police department. It is recognized that some of these will conflict with officer availability at the schools during normal school hours. These conflicts will be minimized as much as possible but the potential exists that such requirements will take precedence over school presence. The SRO shall strive to keep the school principal or his representative informed about his /her absences and /activities as appropriate. V. HOURS AND SPECIAL EVENTS A. Each SRO is housed at a specific school, but works to meet the needs of all schools. The SROs shall be on duty thirty minutes prior to schools start and thirty minutes after schools dismissal. During regular hours, SROs may be off campus performing such tasks as may be required by their assignment (Court, Truancy, and Arrest). B. SROs who enter into contractual agreements with the District for after school security duty shall be paid by the School requesting security. C. All SROs shall wear their class A uniform and carry their duty weapon and hand- held radio while at school. VI. DUTIES OF THE SCHOOL RESOURCE OFFICER A. The SRO shall assist the principal in developing plans and strategies to prevent and /or minimize dangerous situations that may occur on campus. This will include a yearly security audit at each school. B. The SRO shall present programs on various topics to students. Subjects shall include but are not limited to a basic understanding of law, role of law enforcement, drug awareness, anger management, safety, and the mission of law enforcement. C. The SROs are encouraged to interact with students on an individual basis and in small groups. D. The SRO shall make himself /herself available for conferences involving teachers, parents and faculty. E. The SRO shall be familiar with agencies and resources that offer assistance to youth and their families and make referrals to agencies when necessary. F. The SRO shall take law enforcement action when necessary. G. The SRO shall contact the principal of the school about his actions to make them aware of arrest or crime. H. The SRO shall notify the principal or his /her designee before removing a student from school. I. The SRO can take law enforcement action against intruders and unwanted guests who appear on school property at the principal's request. J. The SRO shall conduct investigations of crimes which occur at their assigned schools and use other resources if needed for follow -up investigations. K. The SRO will turn in a monthly summation report to the SRO supervisor at the end of every month. L. The SRO shall not be used as a school disciplinarian. If the principal believes an incident is a violation of the law, they may contact the SRO to see if law enforcement action is needed. M. The SRO cannot be present when a principal conducts an administrative search unless the principal or school personnel fear for their safety or unless the SRO is delegated this authority by the principal or his /her designee. N. The SRO cannot enforce school rules and policies. O. The SRO shall follow the Van Buren Police Department Policies and Procedures when confiscating drugs from students or on school property. P. The SRO shall follow the guidelines of Arkansas Case Law, School Board Policy, and Van Buren Police Department Policy and Procedures in regards to investigations, interviews and searches relating to juveniles. VII. DUTIES OF THE SCHOOL DISTRICT A. The Van Buren School District shall provide the following materials and facilities, which are deemed necessary to the performance of the SRO: 1. Access to an air conditioned, heated and properly lighted office containing a telephone line to be used for general business purposes. 2. A desk with drawers, a chair and a filing cabinet which can be locked and secured. 3. Access to a computer terminal or computer hookup. 4. The Police Department will supply the officers with the usual and customary office supplies and forms required in performance of their duty. VIII. FUNDING A. Funding for the School Resource Officers' salaries will be shared by the Van Buren Police Department and the Van Buren Schools District unless funded completely by grant monies. For the purpose of this agreement, the Van Buren School District will reimburse the Van Buren Police Department for four (4) School Resource Officers in the amount of $25,000.00 per officer for a total of $100,000.00 annually. IX. DISMISSAL OF SRO A. In the event the principal of the school to which the SRO is assigned feels that he she is not effectively performing his or her duties and responsibilities, the principal shall contact the superintendent. Within a reasonable amount of time after superintendent receives this information, the superintendent shall notify the chief of police. A meeting shall be conducted with the school resource officer to mediate or resolve any problems. The Chief of Police may dismiss or reassign a School Resource Officer. X. Term of Agreement A. The initial term of this agreement is three years commencing on the 1st day of January, 2013, and ending on the 31st day of December, 2016. However, should either party encounter budgetary constraints that make the continuation of this agreement impractical, then either party may cancel this agreement upon sixty days notice to the other. Following the initial three year term, this agreement shall be automatically renewed for successive one year periods unless either party request termination or modification of this agreement. This request will be made in writing. This agreement constitutes a final written expression of all terms of this agreement and is a complete an exclusive statement of those terms and supersedes any other agreements between Van Buren Police Department and Van Buren School District. IN WITNESS WHEREOF, the parties have caused this agreement to be signed by their duly authorized officers. Signed, sealed, and delivered in the presence of: Dr. Merle Dickerson, Superintendent Date Van Buren School District Kenneth Bell, Chief of Police Date Van Buren Police Department