RES NO 06-02-2013 CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. (o 2,- 2013
BE IT ENACTED BY TI -IE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF TNT, INC.
FOR THE 16 STREET AND POINTER TRAIL TRAFFIC
SIGNALIZATION AND IMPROVEMENT PROJECT, AND
FOR OTHER PURPOSES.
WHEREAS, McClelland Consulting Engineers, Inc. acting on behalf of the City of Van Buren
has advertised for bids for the 16 Street and Pointer Trail Traffic Signalization
and Improvement Project; and
WHEREAS, bids have been received and opened in accordance with Arkansas law and
TNT, Inc. was the lowest bidder meeting the bid specifications; and
WHEREAS, the City of Van Buren has determined that the bid of 624,956.01, is the best bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF VAN BUREN, ARKANSAS, THAT:
SECTION 1: The City of Van Buren, Arkansas accepts the bid of 624,956.01 as
submitted by TNT, Inc. as set forth in "Exhibit A" attached hereto.
SECTION 2: The Mayor is further authorized to enter into an agreement with an appropriate
financial institution in order to finance payment of this project, pursuant to
AMENDMENT 78, SECTION 2 OF THE CONSTITUTION OF THE STATE
OF ARKANSAS and ARK. CODE ANN. 14 -78 -103.
SECTION 3: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the project and to execute all
documents necessary to effectuate the agreement.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City
Council, did pass, approve, and adopt, by a vote of for and 0 against, the foregoing
Resolution at its regular meeting held on the 17` day c 2013. i
1
Robert D. F eema
Mayor
ATTESTED: PROVi AS T "ORM:
/�/J S
v in
ye Barbie Curtis Cans ice A. ettle r
City Clerk/Treasurer City Attorney
E McCLELLAND P. Box 1229
CONSULTING Fayetteville, AR 72702
ENGINEERS, INC. P. (479) 443 -2377
M r "ANNIVERSARY F. (479) 443 -9241
Integrity. Community. Excellence. www.mcclelland engrs.com
17 June, 2013 Our Ref. FY132106
Mr. Brad Baldwin.
City of Van Buren
1003 Broadway
Van Buren, AR 72956
RE: City of Van Buren;
Bid Tabulation Recommendation for Award of Construction Contract
Dear Mr. Baldwin:
Enclosed you will find a copy of our certified bid tabulation for the referenced
project. We opened bids today, Monday 17th June, 2013 and that there were four
qualified Contractors who submitted a bid; so participation was good.
The low bidder for the project was T -N -T, Inc. of Van Buren, Arkansas. Their unit price
bid was for:
o Project Total Bid $624,956.01
The Engineer's final cost estimate for the project, including 15% contingencies, was
$676,362.73.
Given that T -N -T, Inc. were the low bidder for the project, based on MCE's direct
knowledge of their abilities combined with positive feedback from other references
within the River Valley area and further, as substantiated within the supporting
documentation that accompanied their bid that they have undertaken projects of a
similar nature, we recommend award of the construction contract to them for the base
bid amount of $624,956.01.
Bid data related to the other Contractors is detailed within the attached tabulation.
However, in summary their bids were as follows:
Company Name Unit Price Bid
1. Goodwin Goodwin, Inc.: $705,514.25
2. Crawford Construction Company.: $717,699.00
3. Forsgren, Inc.: $820,827.43
McClelland Consulting Engineers, Inc. —"Best Engineering Firm"
Arkansas Business 2009, 2010 2012 Award Winner
We greatly appreciate the opportunity to have been involved with this important project
and look forward to assisting with the construction over the coming months.
If you have any questions please contact me at your convenience.
Sincerely,
McCLELLAND CONSULTING ENGINEERS, INC.
f fr t_ /a�nf
Kevin Beaumont.
Project Manager
Enclosures: Bid Tabulation
Copy:
File,
Daniel Barnes, MCE
McClelland Consulting Engineers, Inc. "Best Engineering Firm"
Arkansas Business 2009, 2010 2012 Award Winner
MEMORANDUM
TO: City Council Members
FROM: Mayor's Office
DATE: June 12, 2013
RE: Resolution Accepting the Bid for 16' Street Signalization Project.
This resolution does not have the amount or the contractor listed in the body. That is because the
bid opening does not occur until 2:OOpm on Monday June 17, 2013. We will fill in the
contractor and the bid amount after we have reviewed the bids and have it ready for the meeting
that night for your consideration. This way we can avoid scheduling a special meeting.
Mayor Freeman
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF XXXXXX FOR
THE 16 STREET AND POINTER TRAIL TRAFFIC
SIGNALIZTION AND IMPROVEMENT PROJECT, AND
FOR OTHER PURPOSES.
WHEREAS, McClelland Consulting Engineers, Inc. acting on behalf of the City of Van Buren
has advertised for bids for the 16 Street and Pointer Trail Traffic Signalization
and Improvement Project; and
WHEREAS, bids have been received and opened in accordance with Arkansas law and
XXXXXXX, was the lowest bidder meeting the bid specifications; and
WHEREAS, the City of Van I3uren has determined that the bid of XXXXxxx, is the best bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF VAN BUREN, ARKANSAS, THAT:
SECTION 1: The City of Van Buren. Arkansas accepts the bid of XXX,XXX.XX as
submitted by XXXXXXX, as set forth in "Exhibit A" attached hereto.
SECTION 2: The Mayor is further authorized to enter into an agreement with an appropriate
financial institution in order to finance payment of this project, pursuant to
AMENDMENT 78, SECTION 2 OF THE CONSTITUTION OF' THE STATE
OF ARKANSAS and ARK. CODE ANN. 14 -78 -103.
SECTION 3: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the project and to execute all
documents necessary to effectuate the agreement.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City
Council, did pass, approve, and adopt, by a vote of for and against, the foregoing
Resolution at its regular meeting held on the 17` day of June 2013.
Robert D. Freeman
Mayor
ATTESTED: APPROVED AS TO FORM:
Barbie Curtis Candice A. Settle
City Clerkffrcasurer City Attorney