05 May 2013 Special 1 MINUTES OF THE VAN BUREN, ARKANSAS
SPECIAL CITY COUNCIL MEETING
HELD MAY 7, 2013
A special called meeting of the City Council of the City of Van Buren, Arkansas met at
6:30 p.m., on Tuesday, May 7, 2013 at the Municipal Complex. The, meeting was called to order by
Mayor Freeman. Council members present were Alderman Parker, Blake, Moore, Ragsdale, Dodd and
Sagely. City Clerk- Treasurer Barbie Curtis and City Attorney Candice Settle were, also present. This
made a total of nine (9) present. A quorum was declared.
The Mayor ordered spread upon the minutes, the "NOTICE OF SPECIAL MEETING
AND WAIVER OF REGULAR NOTICE OF AND CONSENT TO SPECIAL MEETING."
Mayor Freeman introduced Jo Hardy with Architecture Plus and Gary Crawford with
Crawford Construction for any questions regarding the following resolution. He also explained a
couple of changes to the original design and that construction for the new fire station will take
approximately a year to complete. There were no questions at this time.
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO ENTER INTO A CONTRACT FOR CONSTRUCTION OF A NEW FIRE
STATION. The City Clerk read the Resolution in its entirety. Mayor Freeman asked if there
was any discussion. Alderman Blake asked if the 2.2 million dollar bid included the design fee.
Mayor Freeman replied that it did not include the design fee because that was a separate cost
paid directly to the architect. The 2.2 million bid did include however the fee for Crawford
Construction to be the Construction Manager. Alderman Parker seconded by Alderman Ragsdale
moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Blake, Moore, Ragsdale, Dodd, Sagely and Parker. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 5 -1 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 5- 2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTIIORIZING TFIE MAYOR TO ENTER
INTO A CONTRACT FOR CONSTRUCTION OF A NEW FIRE
STATION.
WHEREAS, Crawford Construction Company acting as the Construction Manager for the
City of Van Buren, Arkansas has advertised for bids for construction of a new
fire station within the City; and
WHEREAS, bids have been received and opened in accordance with Arkansas law and
low bidders meeting the bid specifications have been determined.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS:
SECTION 1: The Mayor and City Clerk are hereby authorized to enter into a construction
contract with Crawford Construction Company in the amount not to exceed
$2,200,000.00 and to pay all expenses relating to this project.
IN WITNESS WILEREOF, the City of Van Buren, Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of (o for and 0 against, the foregoing Resolution
at its regular meeting held on the 7 day of May 2013.
Robert D. Free
Mayor
ATTESTED: VPROVE. T9 FORM:
ah tut-e. Cam
Barbie Curtis Candi e title
City Clerk/Treasurer try Attorney
There being no further business, motion was made by Alderman Parker seconded by
Alderman Blake to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 6:45 p.m.
ATTESTED: OVED:
CITY CLERK TREASURER M YO'.