Loading...
04 April 2013 Regular MINUTES OF THE VAN BUREN, ARKANSAS CITY COUNCIL MEETING APRIL 15, 2013 The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, April 15, 2013 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the following Council members answered as their names were called: Alderman Parker, Blake, Moore, Ragsdale, Dodd and Sagely. City Clerk- Treasurer Barbie Curtis was present. City Attorney Candice Settle was absent. This made a total of eight (8) present. A quorum was declared. The invocation was given by Minister David Banks of Rena Church of Christ. Next, Mayor Freeman led the Pledge of Allegiance. On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting on March 18, 2013. Alderman Ragsdale made a motion to approve the minutes. Alderman Moore seconded the motion. On roll call, the following Council members voted aye: Alderman Sagely, Parker, Blake, Moore, Ragsdale and Dodd. The following voted nay: none. On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN FIXED ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET INVENTORY, BY SEALED BID, AUCTION OR OTHER METHODS AUTHORIZED UNDER THE LAW, AND FOR OTHER PURPOSES. The City Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion. There was none. Aldernan Ragsdale seconded by Alderman Parker moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Parker, Blake, Moore, Ragsdale and Dodd. Nays none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4 -1 -2013 ti 1 Y OF VAN BUREN, ARKANSAS RESOLU'T'ION NO. A -2013 BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS, A RESOLUTION TO BE ENTITLED: A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN FIXED ASSETS FROM THE CITY ()F VAN BUREN'S FIXED ASSET INVENTORY, BY SEALED BID, AUCTION OR OTHER METHODS AUTHORIZED UNDER TILE LAW, AND FOR OTHER PURPOSES. WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which are obsolete, and/or beyond repair, and are no longer cost effective, so as to no longer be needed by the City; and WHEREAS, after an inventory of fixed assets, it is therefore recommended by our State Auditor that said items or item be removed from the City's Fixed Asset Inventory and disposed of by sealed bid, auction or as otherwise authorized under Arkansas law. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS, THAT: SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets from the Fixed Asset Inventory and to dispose of same by sealed bid, auction or other such methods authorized under the law: Department Amount Description of Inventory Control Fire Department 52,474.59 Computer Workstation FDI -305 SN# US V 40606GJ IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass, approve, and adopt, by a vote of lo for and Qagains the foregoing Resolution at its regular meeting held on the 15 day of April 2013. 4 I I a Robert D. Freema Mayor ATTESTED: Barbie Curtis City Clerk/Treasurer On the agenda next was to consider A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO ADVERTISE FOR BIDS FOR PROPERTY INSURANCE. The City Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion. There was none. Alderman Parker seconded by Alderman Dodd moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely. Parker, Blake, Moore, Ragsdale and Dodd. Nays none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4 -2 -2013 CITY OF VAN BUREN, ARKANSAS RESOLUTION NO. 4 a 2013 BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS, A RESOLUTION TO BE ENTITLED: A RESOLUTION AUTHORIZING AND DIRECTING TILE MAYOR TO ADVERTISE FOR BIDS FOR PROPERTY INSURANCE. WHEREAS, the Mayor of Van Buren needs to advertise for bids on Property Insurance, which expires June 17, 2013. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS, THAT: Section 1: The Mayor is authorized and directed to cause to be drafted a list of needed insurance. Section 2: After said list is prepared and incorporated into a Notice to Bidders, the the Mayor's office is authorized and directed to advertise for bids for said insurance. IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass, approve, and adopt, by a vote of for and 0 against, I oregoing Resolution at its meeting held on the 15 day of April 2013. Robert D. Free' Mayor ATT'STED: 9 Barbie Curtis City Clerk/Treasurer On the agenda next was to consider A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF VAN BUREN AND THE CITY CLERK TREASURER OF THE CITY OF VAN BUREN, ARKANSAS, TO TRANSFER FUNDS FOR THE CITY OPERATIONS. The City Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman explained that due to the rising cost of health insurance and worker's compensation insurance as well as other general expenses, our revenues have been running really close. We will not start to see the difference of the new sales tax until around June or July. Alderman Ragsdale seconded by Alderman Sagely moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Parker, Blake, Moore, Ragsdale and Dodd. Nays none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 4 -3 -2013 CITY OF VAN BUREN, ARKANSAS RESOLUTION NO. l -3 -2013 BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS, A RESOLUTION TO BE ENTITLED: A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF VAN BUREN AND THE CITY CLERK TREASURER OF THE CITY OF VAN BUREN, ARKANSAS, TO TRANSFER FUNDS FOR THE CITY OPERATIONS. WHEREAS, the City's General Fund is below forecasted revenue; and WHEREAS, proceeds from County Sales Tax are available in reserve to meet near term obligations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS, THAT: SECTION 1: The Mayor and City Clerk- Treasurer of the City of Van Buren are hereby authorized to transfer funds from Capital Improvement Funds to the General Fund Account in the amount of 5250.000.00. IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass, approve, and adopt, by a vote of for and (2 against, the foregoing Resolution at its regular meeting on the 15 day of April 2013. Robert eeman Mayor ATTESTED: daki/SL d A`' Barbie Curtis City Clerk /Treasurer On the agenda next was to consider AN ORDINANCE AUTHORIZING THE MAYOR TO CONTRACT AND TO PURCHASE A MINI EXCAVATOR THROUGH THE NATIONAL JOINT POWER ALLIANCE (NJPA) COOPERATIVE.PURCHASING PROGRAM; AND FOR OTHER PURPOSES. The City Clerk read the Ordinance in its entirety. Alderman Sagely moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Ragsdale. The council followed with a unanimous vote. The City Clerk then read the Ordinance the second time. Alderman Parker moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Alderman Dodd. The council followed with a unanimous vote. The City Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. Mayor Freeman said that we don't own a mini excavator, instead we've been renting one and with all of the work we've been doing with drainage projects we really could use one. He also noted that the purchase of this equipment would be funded by Street monies. The Mayor then put the question, "Shall the Ordinance pass Motion was made by Alderman Parker and seconded by Alderman Ragsdale to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Parker, Blake, Moore, Ragsdale and Dodd. The Mayor declared the motion carried as there were six (6) ayes and (0) nays. Four (4) votes being necessary for passage. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 3 -2013 SECTION 1: The City of Van Buren, Arkansas is in need of certain equipment, as set forth CITY 01 VAN IIUREN, ARKANSAS above. ORDINANCE NO. -v 013 SECTION 2: Said equipment D to be purchased via NJPA, for the sum of S57,388.00 plus applicable sales tax. BE 11 ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, SECTION 3: The Mayor is further authorized to enter into an agreement with an appropriate ARKANSAS, AN ORDINANCE TO BE ENTITLED: financial institution in order to finance payment of this equipment, pursuant to AMENDMENT 78, SECTION 2 OF THE CONSTITUTION OF THE STATE AN ORDNANCE AUTHORIZING THE MAYOR TO OF ARKANSAS and ARK. CODE ANN. §I4 -78 -103. CONTRACT AND TO PUIRCB ASE A MINI EXCAVATOR THROUGH THE NATIONAL JOINT POWER ALLIANCE (NJPA) SECTION 4: The Mayor and City Clerk are hereby authorized by the City Council for the City COOPERATIVE PURCHASING PROGRAM; AND FOR OTHER of Van Buren to execute all documents, contracts, and agreements necessary to PURPOSES. effectuate this Ordinance_ SECTIONS: The various provisions and parts of this Ordinance are hereby declared to be WHEREAS, the City of Van Buren recognizes the need to provide for the protection severable, and, if any section or part of section, or y provision or part of of life and property of its residents; and any provision herein, is declared to be unconstitutional, inappropriate, invalid WHEREAS, Kobe 51(i to the e CnVanm by Buren purchase any ofmperdiand 10 heathe t all ompn not i helid o t WHEREAS, lco affect the Kob3 88. S1C 5550 Mini Excavator ab wle; remainder bseverable. attachments for the total price ice of of b w e Ordinnance ce and to that extent n the provisions hereto eto are declared 557,388.00 plus sales i ales tax f applicable; and to be severaablle. WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing such equipment tluough a cooperative purchasing agreement such as the one IN WITNESS WHEREOF, the Ckfir of Van Buren, Arkansas, by its City Council, did between the City of Van Buren and NIPA pursuant to ARK CODE ANN. §19 -11- pass, approve, and adopt, by a vote of 6 for and Q against, the foregoing Ordinance at 249; and its regular meeting held on the 15 day of April 2013- WHEREAS, the City has decided that it is in its best interest to purchase the above listed equipment via NIP.A, pursuant to the terms setforth in the contract pricing worksheet attached hereto as Exhibit "A". h s L NOW, THEREFORE, BE IT O REN, ED AND ENACTED BY THE, CITY Robert D. F eem. COUNCIL OF THE CITY 05 VAN BIJUREN, ARKANSAS, THAT: Mayor ATTESTED: Barbie Curtis City Clerkllreasurer Next on the agenda was the Financial Statement. Motion was made by Alderman Dodd and seconded by Alderman Sagely to appropriate the sum of 5 1,190,160.59 to pay expenses and salaries for March 2013, presented by the City Clerk. T he Council followed with a unanimous vote. I 4-05-2013 0 2 4 5 PM C I T Y O F VAN 5 0 0 0 0 PAGE: 1 TiJ 1 4 AS OF: MARCH 31ST, 2013 1 10 General Fund MCNT II TO DATE YEAR TO DATE .kCCTN ACCOUNT NAME DEBITS CREDITS DE0IT5 CREDITS 1 ASSETS 1000 Petty Cash 0.00 200.00 1020 Cash in Bank 37,922.63 135,6]].25 :020.01 Cash In Bank Ins, Reieu, 0.00 0.00 0 I 1020.03 Cash To Bank- ASP's4Walmart G[a 0.00 0.00 1' 1020.04 Veteran' Memorial -Act 934 133,147.30 216.00 1 9 0 i 5 3 19 1020.05 2009 Byrne Recovery Grant 0.02 0.00 3 5 3 6 4 1020.06 2009 Byrne Grant 0.00 0.00 1020.07 2007 Byrne Grant 3.00 0.00 i 0 i v 2 S L ?c 1020.08 Cash in Bank- Storm Damage 0.00 0.00 2 7 6 2 5 Sj 1 1020.09 District Gout Gran[ Mediation 0.00 25.00 4 2 h 5 2 0 0 1020.10 Cash in Bank ROC 223.79 9,41392 n 1 020.11 Cash in Bank -KVBB 1 s y 0.00 1E092 1 1020,12 Emergency Management Fund 0.00 0 0 0 6 1020.13 Cash In Bank -ACT 833 4,392.31 63,955.93 1 3 1 0 1 1 0 1020.14 Court Automation- District 1,235.03 93,915.20 j 1020.15 Cash in Bank -ACT 1314 0.00 0.00 i 1020.16 AR Dept of Rural Services 5 0.00 1020.17 New Police 0e52 0.00 31,750.00 i• 1020.18 Cash in Bank PO Co -ax 13,476.91 17,007.08 F 1020.19 Cash in Bank FD Co Tax 11,152.39 44,514.74 r 1020.20 Cash In Bank- Erosicn Control 150.00 12,350.00 1020.21 Cash in Bank- CBAcademy 0.00 1,000.00 I 1020.22 Cash In Bank -PEG Grant 0.00 '4,0,000.00 IF. 1020.27 Cash in Bank Levee 0.00 7,745.26 i 1020,28 Marina Repairs 0.00 10,678,07 d Feld eld of Dreams- Bguipment 0,00 598.84 1020.31 Cash in Bank Parks Re0 9,841,23 2,278,13 1020.32 G1F-Parks t Recreation 0.00 0.00 1020,33 Cash in Bank -Yard Waste 9,482.30 148,835,80 1020.51 Cash in Bank Cemetery 415.97 2,604.27 1020.91 Cash in Bank Cap Imp 22,400.54 213.305.48 30<0 Investments 0.00 0.00 0040.10 Investments Sales Tax City 0.00 0.00 1040,18 Investments PD Co Tax 0.00 0.00 1040.19 Investments FD Co Tax 0.00 0.00 1040 -n Investments Levee 0.00 0.00 1040.31 Investments Parks 4 sec 0.00 0.00 104051 Investments Cemetery ry 0.00 38,752.59 1040.91 Investments Cap Inp 0.00 521,319.1] 1050 -Fixed Assets 0,00 0,00 1051 Accumulated Depreciation 0.00 0,00 1504 Jne fro- Payroll 0,00 0.00 1505 Due From other Funds 0.00 0.00 E 1520 Due from Street Fund 0.00 0.46 1540 Due From Library Fund 0,00 0.00 LIAR ::ITiES AND FOND BALANCE I t Next Police, Eire, Building Inspector, Engineer, and Ambulance Reports were presented for filing. There being no further questions or changes, the reports were filed as submitted. Next on the agenda was Miscellaneous and General Discussion. The council had three requests to close streets for various events. Ilighercall Auction asked to close streets for an auction of the contents in the Crawford County Bank building on Main Street on May 4, 2013. Motion was made by Alderman Parker and seconded by Alderman Sagely. The council followed with a unanimous vote. Van Buren Boys and Girls Club asked to close streets for a 5K on May 11, 2013. Alderman Parker asked a question regarding residents that live along this route, whether that would prevent them from leaving their driveways during the race. Police Chief Kenneth Bell spoke on the matter noting that most likely it will not be an issue due to the earliness of the race times. Also, Jim Petty with the Boys and Girls Club noted that races are safer and are better managed in city neighborhoods for various reasons. Motion was made by Alderman Dodd and seconded by Alderman Moore. The council followed with a unanimous vote. First Baptist Church asked to close streets for their annual Vacation Bible School from June 10 -13, 2013. Alderman Dodd questioned the exact streets that are being requested and clarified that it would not close the portion of 1 l Street next to 'fate's Flower Shop. Motion was made by Alderman Dodd and seconded by Alderman Parker. The council followed with a unanimous vote. John Pope with Keep Van Buren Beautiful spoke briefly to the council about some upcoming clean up events and the yearly E -Waste Recycle event. There being no further business, motion was made by Alderman Parker and seconded by Alderman Dodd to adjourn. The Council followed with a unanimous vote. The meeting adjourned at 7:40 p.m. ATTESTED: 'PRIVED: OVA Q eil /CiL(,6tJ I I S mss. CITY CLERK TREASURER M YOR