03 March 2013 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING MARCH 18, 2013
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, March
18, 2013 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Parker, Blake,
Moore, Ragsdale, Dodd and Sagely. City Clerk- Treasurer Barbie Curtis and City Attorney
Candice Settle were present. This made a total of nine (9) present. A quorum was declared.
The invocation was given by Rusty Myers of First Presbyterian Church.
Next, Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor. Freeman asked to adopt the minutes of the Council Meeting
on February 25, 2013. Alderman Parker made a motion to approve the minutes. Alderman
Ragsdale seconded the motion. On roll call, the following Council members voted aye:
Alderman Dodd, Sagely, Parker, Blake, Moore and Ragsdale. The following voted nay: none.
Next, Mayor Freeman asked to adopt the minutes of the Special Council Meeting on
March 5, 2013. Alderman Parker made a motion to approve the minutes. Alderman Ragsdale
seconded the motion. On roll call, the following Council members voted aye: Alderman Dodd,
Sagely, Parker, Blake, Moore and Ragsdale. The following voted nay: none.
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO ENTER INTO AN AUDIT CONTRACT WITH PRZYBYSZ
ASSOCIATES, CPAs, P.C. The City Clerk read the Resolution in its entirety. Mayor Freeman
asked if there was any discussion. Mayor Freeman noted that this is a yearly requirement once
we've exceeded a certain funding level. Alderman Ragsdale seconded by Alderman Sagely
moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Dodd, Sagely, Parker, Blake, Moore and Ragsdale. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -1 -2013
CITY OF -VAN BUREN, ARKANSAS
RESOLUTION NO. 3 I 2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN
BUREN, ARKANSAS, A RESOULUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO
AN AUDIT CONTRACT WITH PRZYBYSZ ASSOCIATES,
CPAs, P.C.
WHEREAS, the City of Van Buren received federal funds from the Arkansas
Economic Development Commission for the various federal projects; and
WHEREAS, in compliance with federal and state regulations, the City of Van Buren
solicited bids from qualified Certified Public Accountants to conduct an
audit of the federal funds received in 2012; and
WHEREAS, the City of Van Buren received three (3) bids from qualified fi rms.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
VAN BUREN, ARKANSAS, THAT:
SECTION I: The City Council of Van Buren, Arkansas acting in its best interests,
authorizes the Mayor to enter into an audit contract with Przybysz
Associates, CPAs, in the amount of $3,050.00.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City
Council, did pass, approve, and adopt, by a vote of for and 0 against, the foregoing
Resolution at its special meeting held on the 18 day of March 2013.
I P
Bob Freema Wk
Mayor•
ATTESTED: A. Ti F•
RM
Barbie Curtis Candice, r le
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR TO PROVIDE FINANCIAL ASSISTANCE TO THE REGIONAL
INTERMODAL TRANSPORTATION AUTHORITY FOR REGIONAL ECONOMIC
DEVELOPMENT. The City Clerk read the Resolution in its entirety. Mayor Freeman asked if
there was any discussion. Mayor Freeman said all four entities were asked to make a contribution
and we had our share budgeted. Alderman Dodd seconded by Alderman Ragsdale moved that the
Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Dodd, Sagely, Parker, Blake, Moore and Ragsdale. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -2 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 3 r 2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR TO PROVIDE
FINANCIAL ASSISTANCE TO THE REGIONAL INTERMODAL
TRANSPORTATION AUTHORITY FOR REGIONAL
ECONOMIC DEVELOPMENT.
WHEREAS, the City of Van Buren, Arkansas recognizes the need for regional economic development
cooperation; and
WHEREAS, the Regional Intemhodal Transportation Authority (RITA) was formed in August of 2009
by the cities of Van Buren and Fort Smith and the counties of Crawford and Sebastian to
work toward improving the area's effectiveness in transporting goods while enhancing
the potential for economic development in the region; and
WHEREAS, funding is necessary to continue the operations of RITA and all members of RITA are
asked to share equally in the operational cost of the entity; and
WHEREAS, the City of Van Buren budgeted funds in the 2013 city budget for such operations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1. The City of Van Buren, Arkansas fully supports RITA and wishes to continue to support
RITA and the economic development of our region.
SECTION 2. The Mayor of the City of Van Buren, Arkansas is hereby authorized and directed to make
payment in the amount of $50,000.00 as the city's equal share for continued operations of
RITA.
LN WITNESS WHEREOF the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of for and 0 against, the fore oing esolhtion at its regular meeting
held on the 18'" day of March 2013.
._S
Robert D. Freeman
ATTESTED: AI RAN DI.. 1 FORM:
Barbie Curtis Candice A. Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN FIXED
ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET INVENTORY, BY
SEALED BID, AUCTION OR OTHER METHODS UNDER THE LAW, AND FOR
OTHER PURPOSES. The City Clerk read the Resolution in its entirety. Mayor Freeman asked
if there was any discussion. Mayor Freeman remarked that this mower is broken and beyond
repair. Alderman Parker seconded by Alderman Sagely moved that the Resolution be adopted.
On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Dodd, Sagely,
Parker, Blake, Moore and Ragsdale. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -3 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 5 3 2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO
REMOVE AND DISPOSE OF CERTAIN FIXED ASSETS FROM THE
CITY OF VAN BUREN'S FIXED ASSET INVENTORY, BY SEALED
BID, AUCTION 012 OTHER METHODS AUTHORIZED UNDER THE
LAW, AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset Inventory List which arc
obsolete, and/or beyond repair, and are no longer cost effective, so as to no longer be needed by
the City; and
WHEREAS, after an inventory of fixed assets, it is therefore recommended by our State Auditor that said
items or item be removed from the City's Fixed Asset Inventory and disposed of by scaled
bid, auction or as otherwise authorized under Arkansas law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets
from the Fixed Asset Inventory and to dispose of same by sealed bid, auction "or other such
methods authorized under the law:
Department Amount Description of Inventory Control
Field of Dreams $2,056.00 X -Mark Mower DR -17
SN# 116038
lilt WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of J for and (1 against, se foregoing Resolution at its regular
meeting held on the 18 day of March 2013.
Robert D. Freem.h
Mayor
ATTESTED: /A. Q TO FORM:
Barbie Curtis andice A. Settle
City Clerk/Freasurer City Attorney
On the agenda next was to consider A RESOLUTION OF THE CITY OF VAN
BUREN, ARKANSAS CERTIFYING LOCAL GOVERNMENT ENDORSEMENT OF
BUSINESS TO PARTICIPATE IN THE TAX BACK PROGRAM (AS AUTHORIZED
BY SECTION 15- 4- 2706(d) OF THE CONSOLIDATED INCENTIVE ACT OF 2003. The
City Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Mayor Freeman mentioned that this is the first of two resolutions to be passed tonight regarding
this program. He explained the program to the council as well as its benefits. Alderman Ragsdale
seconded by Alderman Blake moved that the Resolution be adopted. On the Clerk's calling the
roll, following vote resulted: Ayes Alderman Dodd, Sagely, Parker, Blake, Moore and
Ragsdale. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -4 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. -3 2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN.
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION OF THE CITY OE VAN BUREN, ARKANSAS CERTIFYING
LOCAL GOVERNMENT ENDORSEMENT OF BUSINESS TO PARTICIPATE
IN THE TAX BACK PROGRAM (AS AUTHORIZED BY SECTION 15- 4-2706(d)
OF THE CONSOLIDATED INCENTIVE ACT OF 2003.
WHEREAS, in order to be considered for participation in the Tax Back Program, the local government
must endorse a business to participate in the Tax Back Program; and
WHEREAS, the local government must authorize the refund of local sales and use taxes as provided in
the Consolidated Incentive Act of 2003; and
WHEREAS, said endorsement must be made on specific form available from the Arkansas Economic
Development Commission; and
WHEREAS, White Dairy Ice Cream Co Inc. located at 3203 Industrial Park Rd, Van Buren, Arkansas
has sought to participate in the program and more specifically has requested benefits
accruing from construction and /or expansion of the specific facility; and
WHEREAS, White Dairy Ice Cream Co Inc. has agreed to furnish the local government all necessary
information for compliance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL Orrin CITY OF
VAN BUREN, ARKANSAS, THAT:
SECTION 1: White Dairy Ice Cream Co Inc. be endorsed by the Van Buren City Council for
benefits from the sales use tax refunds as provided by Section 15- 4- 2706(d) of the
Consolidated Incentive Act of 2003.
SI3CTION 2: The Department of Finance and Administration is authorized to refund local sales and use
taxes to White Dairy Ice Cream Co Inc.
SECTION 3: This resolution shall take effect immediately.
IN WITNESS WHEREOF, the City of Van Buren, A' ansas, by its City Council, did pass,
approve, and adopt, by a vote of (p for and 0 against, tl e fore_oing Resolution at its,gular meeting
held on the 18 of March 2013. VVJJ
Robert D. Free r
Mav r
ATT STED: •PRO4D FORM:
Barbie Curtis
Candice A. Settl-
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION OF THE CITY OF VAN
BUREN, ARKANSAS CERTIFYING LOCAL GOVERNMENT ENDORSEMENT OF
BUSINESS TO PARTICIPATE IN THE TAX BACK PROGRAM (AS AUTHORIZED
BY SECTION 15- 4- 2706(d) OF THE CONSOLIDATED INCENTIVE ACT OF 2003. The
City Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
There was none. Alderman Parker seconded by Alderman Sagely moved that the Resolution be
adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Dodd,
Sagely, Parker, Blake, Moore and Ragsdale. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -5 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 3 -5 -2013
BE IT ENACTED BY THE CITY COUNCIL. FOR TIME CITY OF VAN BUREN.
ARKANSAS, A RESOLUTION TO BE ENTrFLED:
A RESOLUTION OF THE CITY OF VAN BUREN, ARKANSAS CERTIFYING
LOCAL GOVERNMENT ENDORSEMENT OF BUSINESS TO PARTICIPATE
IN THE TAX BACK PROGRAM (AS AUTHORIZED BY SECTION 15- 4- 2706(d)
OF THE CONSOLIDATED INCENTIVE ACT OF 2003).
WHEREAS, in order to be considered for participation in the Tax Back Program, the local government
must endorse a business to participate in the Tax Back Program; and
WHEREAS, the local government must authorize the refund of local sales and use taxes as provided in
the Consolidated Incentive Act of 2003; and
WHEREAS, said endorsement must be made on specific form available from the Arkansas Economic
Development Commission; and
WHEREAS, Arkansas Poly located at 1248 South 28'" Street, Van Buren, Arkansas has sought to
participate in the program and more specifically has requested benefits accruing from
construction and/or expansion of the specific facility; and
WHEREAS, Arkansas Poly has agreed to furnish the local government all necessary information for
compliance.
NOW, THEREFORE, BE IT RESOLVED BY THE CFTY COUNCIL OF TI-IE CITY OF
VAN BUREN, ARKANSAS, THAT:
SECTION 1: Arkansas Poly be endorsed by the Van Buren City Council for benefits from the
sales use tax refunds as provided by Section 15- 4- 2706(d) of the Consolidated
Incentive Act of 2003.
SECTION 2: The Department of Finance and Administration is authorized to refund local sales and use
taxes to Arkansas Poly.
SECTION 3: This resolution shall take effect immediately.
IN WITNESS WHEREOF, the City of Van Bur n, Aransas, by its City Council, did pass,
approve, and adopt, by a vote of for and Q against, th foregbing Res. '.n at its rr 'ular meeting
held on the 18 of March 2013.
Robert D. Freemar
MaT-
AY BESTED: A 9 4 FORM:
Barbie Curtis Candice Set e
CityClerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF
PINKLEY SALES COMPANY FOR THE PURCHASE OF EQUIPMENT FOR
TRAFFIC SIGNAL UPGRADES FOR TH E CITY OF VAN BUREN. The City Clerk read
the Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman
gave a few examples of intersections that need to be upgraded. Alderman Dodd asked if there
was a reason why we only received one bid. Mayor Freeman replied that it was due to us using
Peak Systems and Peak Controllers. This company is the local distributor for that' particular
brand. Alderman Ragsdale seconded by Alderman Dodd moved that the Resolution be adopted.
On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Dodd, Sagely,
Parker, Blake, Moore and Ragsdale. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -6 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF PINKLEY SALES
COMPANY FOR THE I'URCHASE OF EQUIPMENT FOIL TRAFFIC
SIGNAL UPGRADES FOR TILE CITY OF VAN I3UREN.
WHEREAS, the City of Van Buren has determined the need for traffic signal improvements at nine (9)
total intersections to include the State Highway 54 corridor from 4 i11 Street to Alma
Boulevard and the intersection of Main Street and 8 Street; and
WHEREAS, the City of Van Buren has advertised for bids for the purchase of the above traffic signal
equipment; and
WHEREAS, bids have been received and opened in accordance with Arkansas Law and Pinkley Sales
Company was the only bidder for the above listed equipment, meeting the bid
specifications; and
WHEREAS, the City of Van Buren has determined that the bid for the traffic equipment of Pinkley
Sales Company in the amount of $152,028.76 is the best bid.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION I: The City of Van Buren, Arkansas accepts the bid of $152,028.76 plus applicable sales tax
as submitted by Pinkley Sales Company for said traffic signal equipment, as set forth in
"Exhibit A" attached hereto.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the purchase and to execute all
documents necessary to effectuate the agreement.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of (n for and te) against •regoing Resolution
at its regular meeting held on the 18 day of March 2013.
4
Re en D. Fr:•...
Mayor
ATTESTED: S TO F4. 1:
1
Barbie Curtis C fl Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ESTABLISHING A CITY
DEPOSITORY AND FOR OTHER PURPOSES. The City Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman noted that this is
required by state statute in order to ensure that we do not deposit public funds into high risk
banking institutions. Alderman Dodd seconded by Alderman Sagely moved that the Resolution
be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Dodd,
Sagely, Parker, Blake, Moore and Ragsdale. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -7 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. J I 2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS,
A RESOLUTION TO BE ENTITLED:
A RESOLUTION ESTABLISHING A CITY DEPOSITORY AND FOR
OTHER PURPOSES.
WHEREAS, the City Council of the City of Van Buren, Arkansas, hereby acknowledges the
mandates A.C.A. 19 -8 -106 which requires a three member board to designate
depositories and supervise the depositing of municipal funds; and
WHEREAS, the City Council recognizes that this three member board may consist of the
Mayor, City Clerk, a City Council Member selected by the City Council or the
City Finance Officer who may in the place of one of the first three listed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1: The following are hereby appointed and shall constitute the three member depository
board to fi lfill, on behalf of the City of Van Buren, the mandates of A.C.A. 19 -8 -106 on
behalf of the City of Van Buren:
A) Mayor
B) City Clerk
C) Aldemnan —Donna Parker
LN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, b a vote of for and 0 agai: -e foregoing Resolution at its regular
meeting held on the 18 day of Mach 2013.
Robert D. Freeman
Mayor
ATTESTED: /PP 'OV' I T FORM:
Barbie Curtis Candice A. Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO CONTRACT FOR TELECOMMUNICATIONS EQUIPMENT AND
SERVICES FOR THE CITY OF VAN BUREN, ARKANSAS THROUGHTHE STATE
PURCHASE CONTRACT; AND FOR OTHER PURPOSES. The City Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman
pointed out, on the back page of the handout located at each council member's spots, the cost
breakdown. Last month, our cost with our current system was around $3400. If we move
everyone except the police department to this new system our monthly cost would drop to about
$2400 a month, which would include new hardware on a lease and a drop on our plexar lines in
the first year. Then, once the new police department is built, we will move the police department
over to the new system. Our bill will increase slightly due to the additional hardware, but five
years from now our cost will drop to approximately $1473 a month. City Clerk- Treasurer Barbie
Curtis asked why the award numbers with the resolution were different Mayor Freeman replied
that they should be the same. After checking, he said the correct award number is 120EN -TISA-
2010 -0512. Alderman Ragsdale seconded by Alderman Parker moved that the Resolution be
adopted as amended. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Dodd, Sagely, Parker, Blake, Moore and Ragsdale. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -8 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO.3 -p -2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO CONTRACT FOR
TELECOMFIUNICA'IIONS EQUIPMENT AND SERVICES FOR THE
CITY OF VAN BUREN, ARKANSAS THROUGH THE STATE
PURCHASE CONTRACT; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren, Arkansas is in need of new telecommunications
equipment; and
WHEREAS, the City of Van Buren, desces to enter into a contract for the equipment and
services with Teleoomp Computer Services, for the price of 537,423.75 plus
applicable sales tax, as set forth in attachment "A' hereto; and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing
such equipment though the state purchase contract pursuant to ARK. CODE
ANN. 19 -11- 249, and the City has decided that k is in its best interest to
purchase the above listed equipment and services via the 2013 Arkansas State
Contract Award No. 120EN- TISA2010 -0512.
NOW, THEREFORE, BE IT RESOLVED BY THE CmTY COUNCIL OF VAN
BUREN, ARKANSAS, THAT:
SECTION I: The City of Van Buren, Arkansas is in need of the telecommunications
equipment and services as set forth above.
SECTION 2: Said equipment and services are to be purchased via the 2013 Arkansas State
Contract Award No. 120EN- TISA2010 -0512 from Telecomp Computer
Services, for the total sum of$37,423.75 plus applicable sales tax.
SECTION 3: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents, contracts, add agreements necessary to
effectuate this action.
SECTION 4: The Mayor is further authorized to enter into an agreement in order to finance
payment of the equipment pursuant to Amendment 78, Section 2 of the
Constitution of the State of Arkansas.
IN TESTIMONY R HEREOF the City of Van Bu of 3 kansas, by its City Council, did
pass, approve, and adopt, by a vote of for and againpt the feregaing Resolution at its
regular meeting held on the 18 day of March 2013.
taaat
Robert D ree an
Ma r
ATTF TED: AP z Q AL
C F
IA D iu C3.ef 421)
Barbie Curtis malice A. Settle
City Clerk/Treasurer City Attorney
Next on the agenda was the Financial Statement. Motion was made by Alderman Dodd
and seconded by Alderman Ragsdale to appropriate the sum of 5 1,149,655.56 to pay expenses'
and salaries for February 2013, presented by the City Clerk. The Council followed with a
unanimous vote.
3 -04- 2013 1 1 5 3 A M C I T Y O F VAN Barn 6 4 PACE: 1
3 TRIAD
AS 0r: E8RDMR5 28TH, 2213
10 General Fund
9 MONTH TO DATE YBM TO GARE
ACCT9 2CCOON1 NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 104,549.00 9],063.32
1020.01 Cash in Bank -Ins. Reimb. 0.00 0.05
1020.03 Cash In Bank- AS ?'S &Walmart Gra 0.00 0.00
1020.04 Veterans' Memorial -Act 934 11,500.00 133,423.30
1020.05 2009 Byrne Recovery Grant 0.00 0.00
1020.06 2009 Byrne Grant 0.00 0.00
1020.07 2007 Byrne Grant 0.00 0.00 3 7 .J 3 6 5
1020.08 Cash in Sank- Storm Damage 5.00 0.00 1 3 5 5 3 6
1020.0 District Gout Grant-Mediation 0.00 25.00 I 3 3 5 9 9 i 6
1020.10 Cash in aaak HOC 0.00 4.63].10 C a s h in Bank -RV83 0.00 163.92
1020.12 Emergency Management Fund 0.00 0.00 b C L' t
1020.13 Cash In Bank -ACT 833 3,885.99 68,390.30 2 U
11 l O i. 6 5 5 5 56'YI
1020.14 Court Aetomat ion- Dis[ri [C 918.50 32,580.20 9 0 6
0.00
O. Oo
1020.15 Cash in Sank -ACT 1314 0.00 u
1020.16 AR Dept of Rural Services 0.00
1020.17 New Police Sept 0.00 31,750.00
1020.18 Cash to Bank PO Co Tax 14,320.52 30,493.99
1020.19 Cash in Bank FD Co Tax 19,363.29 55,667.12
1020.20 Cash In Bank- Erosion Control 175.00, 12,200.00
1020.21 Cash in Bank- CPAcademy 0.00 1,000.00
1020.22 Cash In Bank -PEG Grant 0.00 10,000.00
1020.27 Cash in Bank Levee 0.00 7,745.26
1020.28 Marina Repairs 0.00 10,678.07
1020.30 Field of Dreams Equipment 349.24 590.04
1020.31 Cash In Bank Parks 6 Rec 0.00 11,119.36
1020.32 GIF -Parks 5.3ecreatton 0.00 0.00
1020.33 Cash in Bank -Yard waste 9,599.63 139,353.50
1020.51 Cash in Bank Cemetery 98.41 2,188.30
1 1020.91 Cash in Sank Cap Imp 34,682.10 250,905,94 1
1040 investments 0.00 0.00 p
eI
1040.10 Investments Sales Tax City 0,00 0.00
1040.18 Investments PO CO Tax 0.00 0.00
1040.19 Investments FD Co Tax 0.00 0,00
1040.27 Investments Levee 0.00 0.00
1040.31 Investments Parks 6 Rec 0.00 0.00
1040.51 Investments Cemetery 0.00 38,752.59
1040.91 Investments Cap Imp 0.00 621,119.77
is 1050 Fixed Assets 0.00 0.00
i 1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1
1505 Due From Other Funds 0.00 0.00
g 1520 Our from Street Fund 1.24 6.46
I I 1540 Due From Library Fund 0.00 0.00
i „1ARrLITIES ANO FUND BALANCE
4
Next Police, Fire, Building Inspector, Engineer, and Ambulance Reports were
presented for filing. There being no further questions or changes, the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. Mayor Freeman showed
the council the initial 16 Street and Pointer Trail CAD, and updated them on that big project.
Mr. Joe Hill appeared before the council again regarding the big truck issue within his
residential area. He asked if there was a way to post a "No Trucks" sign on the Lee Creek end of
Rena Road like there is one posted on the Ilighway 59 side of Rena Road. Mayor Freeman said
we will contact the highway department in the morning and ask if the signage is a possibility.
Alderman Ragsdale mentioned to the council that he had a neighbor once that had a lot of
vehicles, but he finally moved.
There being no further business, motion was made by Alderman Parker and seconded by
Alderman Dodd to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 8:00 p.m.
ATTESTED: A PRO 'Ell: 4
CITY CLERK- TREASURER MAYOR er