02 February 2013 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING FEBRUARY 25, 2013
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, February
25, 2013 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Parker, Blake,
Ragsdale, Dodd and Sagely. City Clerk- Treasurer Barbie Curtis and City Attorney Candice
Settle were present. Alderman Moore was absent. This made a total of eight (8) present. A
quorum was declared.
The invocation was given by Debbie Thomas, Van Buren School District's Education
Foundation Director.
Next, Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on January 28, 2013. Alderman Parker made a motion to approve the minutes. Alderman
Ragsdale seconded the motion. On roll call, the following Council members voted aye:
Alderman Ragsdale, Dodd, Sagely, Parker and Blake. The following voted nay: none.
On the agenda next was to consider A RESOLUTION ADOPTING A REVISED
BUDGET FOR THE YEAR ENDING DECEMBER 31, 2012. The City Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman
explained that we have to pass a revised budget which allows our yearly budget to reconcile with
the actual expenditures for audit purposes. Alderman Dodd seconded by Alderman Ragsdale
moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Ragsdale, Dodd, Sagely, Parker and Blake. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -1 -2013
THAT, Transfers CITY OF VAN BUREN; ARKANSAS the General Fund y d in the amou nt 2
nt of 5222,950.00 (Two Hundred Twenty
Two Thousand, Nine Hundred Fifty Dollars) are approved; and
RESOLUTION NO. 'a, 1- 2013
A RESOLUTION ADOPTING A REVISED BUDGET FOR THE YEAR (Fifteen M Ilibo, Six Hundred -Six T Foot Hundred
ENDING DECEMBER 31, 2012. Ninety -Eight Dollars and Fifteen Cents) including expenditures from
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN
prior year's balances are appropriated as follows:
BUREN, ARKANSAS:
General Fund 512,341,15141 (which include Capital
THAT, 2012 Current year's revenues of 315,025,474.14 (Fifteen Improvements Money in the amount of $2,377,750.60 (Two Million,
Million, Twenty -Five Thousand, Four Hundred Seventy Four Dollars Three Hundred Seventy-Seven Thousand, Seven Hundred Fifty
and Fourteen Cents) are appropriated and a copy of said Budget is Dollars and Sixty Cents) (Administration 519,445.00; Police
attached hereto and macro a part hereof; Department $113,505.02; Fire Department
Department 6 52,nd Drainage) age)t
THAT, Transfers from General Fund to the Municipal Judge and 31,331,769.53; W t 5240,000.00; er and Sewer
00; and e ia
Court Clerk Retirement in the amount of $13,752.24 (Thirteen 5292,759.90; Parks Recreation $4y, ,066,8; Senior Inn-
Thousand, Seven Hundred Fifty -Two Dollars and Twenty-Four House Grant .0 Kin Opera
.42;
Y
are approved; and Four Cents) Energy 1 2566,870.49; Cemetery 570,000.00; Kng Opera
54,4,397.25);
Municipal Judge Court Clerk Ret. Fund 323,942.42;
Street Fund 1,3
THAT, Transfers frorn General Fund to the Sidewalk Federal Forfeiture 9 $25,893.20;
Construction Fund in the arnount of 57,148.07 (Seven Thousand, One State Forfeiture 56,971.91;
Hundred Forty -Eight Dollars and Seven Cents) are approved; and LOPFI Fund 5900,260.64;
Flood Drainage Ike 2 $339,159.81;
THAT, Transfers from General Fund to the LOPFI Fund in the VB Energy Grant 95326,155.46; $1'758.57;
amount of $350.20 (Three Hundred Fifty Dollars and Twenty Cents) ACEDP Drainage Project 33,783.26;
are approved; and VB SAFER Grant Fire Dept.) I I 5222,950.00;
King Opera House Fund $61,302.41;
THAT, Transfers from General Fund to the King Opera House Parks and Recreation Grant $28.28; and
undred
Dollars) are approved; and THAT, all expenditures are approved and a copy of the Revised
Fund in the amount of $12,700.00 (Twelve Thousand, Seven H
part hereof.
THAT, Transfers from the LOPFI Fund to General Fund in the PASSED AND APPROVED THIS a s `DAY OF FEBRUARY. 2013.
amount of $245,994.65 (Two Hundred Forty -Five Thousand, Nine
Hundred Ninety -Four Dollars and Sixty -Five Cents) are approved; and
THAT, Transfers from the City of Van Buren Energy Grant 2010 tl a
to the General Fund in the amount of $326,155.46 (Three Hundred
Twenfy-S ix Thousand, One Hundred Fifty -Five Dollars and Forty -Six
Cents) are approved; and
TTESTED:
:ITV CLERK-TREASURER
On the agenda next was to consider A RESOLUTION ESTABLISHING A POLICY
PROHIBITING THE USE OF EXCESSIVE FORCE BY LAW ENF0RCE_MENT
AGENCIES WITHIN THE APPLICANT'S JURISDICTION AGAINST INDIVIDUALS
ENGAGED IN NON- VIOLENT CIVIL RIGHTS DEMONSTRATIONS AS A
CONDITION OF ARKANSAS COMMUNITY AND ECONOMIC DEVELOPMENT
PROGRAM. The City Clerk read the Resolution in its entirety. Mayor Freeman asked if there
was any discussion. Mayor Freeman noted that this and the following resolution are precursors to
a grant application resolution that will come later. Alderman Parker seconded by Alderman
Sagely moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Ragsdale, Dodd, Sagely, Parker and Blake. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -2 -2013
CITY OF VA.N BUREN, ARKANSAS
I2ESOLUTIONNO. -a+ -2613
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN
BUREN, ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ESTABLISHING A POLICY PROHIBITING
THE USE OF EXCESSIVE FORCE BY LAW ENFORCEMENT
AGENCIES WITHIN THE APPLICANT'S JURISDICTION
AGAINST INDIVIDUALS ENGAGED N NON VIOLENT CIVIL
RIGHTS DEMONSTRATIONS AS A CONDITION OF ARKANSAS
COMMUNITY AND ECONOMIC DEVELOPAfENTPROGRATI.
WHEREAS, the City of Van Buren is applying for Arkansas Community and
Economic Development Program funding; and
WHEREAS, as required by the HOUSING AND COMIMUNITY DEVELOPMENT ACT
OF 1974, as amended, it shall be the policy of the City of Van Buren to
ensure that the following affirmations arc true:
The City has adopted and is enforcing this policy prohibiting the use
of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non- violent civil
rights demonstrations.
2. The City will ensure that all law enforcement agencies within its
jurisdiction will enforce all applicable State and local laws against
physically barring entrance to or exit from, a facility or location,
which is the subject of such non- violent civil rights demonstrations
within its jurisdiction.
3. In response to non violent civil rights demonstrations, the City will
be mindful and protective of the rights of all participants is such
demonstrations, as well as any onlookers, bystanders, or any other
persons located in the vicinity or owning property in the vicinity.
4. In connection with such demonstrations, the use of force shall be
permitted only when necessary to protect the rights of individuals
or to uphold the law. In no event shall the use of force in excess of
that necessary to achieve the lawful goals of the City be permitted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
VAN BUREN, ARKANSAS, 'TIfAT:
Section I: The City Council hereby declares that consistent with the goals and
objectives of activities assisted under the Act, as amended, the City of Van
Buren will adopt and enforce the policy contained herein.
IN WITNESS WHEREOF the City of Van Buren, Arkansas, by its Cis,
Council, did pass, approve, and adopt, by a vote of 5 for and 0 against, the
foregoing Resolution at its regular meeting held on the 25 o ebruary 2013.
t
Robert D. Er-to
Mayor
ATTESTED: 'PRO O12M:
Gtr, rya
Barbie Curtis Candice A. erJe
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ADOPTING AN ANTI
DISPLACEMENT PLAN AS PART OF THE CITY'S APPLICATION TO THE STATE
OF ARKANSAS FOR AN ARKANSAS COMMUNITY AND ECONOMIC
DEVELOPMENT GRANT; AND FOR OTHER PURPOSES. The City Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman
said this is a requirement for the grant application; however we will not be displacing anyone
•with this grant. Alderman Dodd seconded by Alderman Ragsdale moved that the Resolution be
adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman
Ragsdale, Dodd, Sagely, Parker and Blake. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -3 -2013
CITY OP VAN BUREN, ARKANSAS
RESOLUTION NO. c2 -2013
BEIT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ADOPTING AN ANTI-DISPLACEMENT
PLAN AS PARE OF THE CITY'S APPLICATION TO THE
STATE OF ARKANSAS FOR AN ARKANSAS COMMUNITY
AND ECONOMIC DEVELOPMENT GRANT; AND FOR
OTHER PURPOSES.
WHEREAS, the City of Van Buren sacks to replace all occupied and vacant occupiable law
and moderate income dwellings demolished or converted to a use other than as
low/moderate-income housing as a direct result of activities assisted with finds
provided under the II OUSING AND COMMUNITY DEVELOPMENT ACT
OF 1974, as amended, and described in 24 CFR 570.606(6$1). All
replacement housing will be provided within three years ofthe commencement
of the demolition or rehabilitation relating to conversion; and
WIIEREAS, the City of Van Buren will as part of this program provide relocation
assistance as dese i bed in 570.606(6)(2), to each low /moderate income
household displaced by demolition or by the conversion of a low /moderate-
income dwelling to another use as a direct result of assisted activities; and
If any such project will involve the demolition or conversion of low or
moderate dwelling units, the following will be provided:
1. The general location to a map and approximate number of dwelling
units by size (number of bedrooms) that will be demolished or converted to a
use other than lowv /moderate- income dwelling units as a direct result of the
assisted activity; and
2. A time schedule for commencement and completion of the demolition or
conversion; and
3. The general location on a map and approximate number of dwelling units by
size (number of bedrooms) that will be provided as replacement dwelling
units; and
4. The source of funding and a time schedule for the provision of replacement
dwelling units; and
5. The basis for concluding that each replacement dwelling will remain a
low /moderate- income dwelling unit for at least 10 years from the date
of initial occupancy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
VAN BUREN, ARKANSAS, TIIAT:
Section I: Consistent with the goals and objectives of activities assisted under the Act,
as amended, the City of Van Buren will make every effort to minimize the
displacement of persons from homes
IN WITNESS RTIEREOF, the City of Van Buren, Arlmnsas, by its City
Council, did pass, approve, and adopt, by a vote of J` for had 0 against, inc
foregoing Resolution at its regular meeting held on the 25 of February 2013.
Ro I
ort D.
Mayor
Fr_..av
Mayer
ATTESTED: -y 111194 ACP0 ORM:
Ba �C t om!' ((�(i7M� cLJ(
Candice A Seale
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO SUBMIT AN APPLICATION FOR GRANT FUNDS FOR WATER
SYSTEM IMPROVEMENTS. The City Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. Mayor Freeman said this is a grant through AEDC
with tough competitors. It will be the same grant process as the Jordan Street and Southside
Drainage projects. Van Buren Municipal Utilities have expressed a need to replace a major water
transmission line that goes through the Lafayette district. This water transmission line is over a
hundred years old according to Steve Dufresne. Alderman Ragsdale seconded by Alderman
Sagely moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Ragsdale, Dodd, Sagely, Parker and Blake. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -4 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. L k 2013
BE IT ENACTED BY TI{E CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO
SUBMIT AN APPLICATION FOR GRANT FUNDS FOR
WATER SYSTEM IMPROVEMENTS.
WHEREAS, the City of Van Buren is applying to the State of Arkansas for an Arkansas
Community and Economic Development Grant; and
WHEREAS, it is necessary that certain conditions be met as part of the application
requirements; and
WHEREAS, the City of Van Buren has conducted a public hearing as part of the application
process to receive and consider comments on community development and
housing needs, and proposed activities; and
WHEREAS, as a result of the public hearing, the City of Van Buren has identified and
prioritized the community development and housing needs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS, THAT:
Section 1: The Mayor is authorized to submit an application to the State of Arkansas, on
behalf of the City of Van Buren, and to construct water system improvements to
low /moderate income residents in the City of Van Buren, if the grant is awarded.
IN WITNESS WWTI FREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of 5for and 6 against oregoing Resolutiori at its
regular meeting held on the 25 day of February 2013.
e. t
Rab- D. Fr
Mayor
ATTESTED: 'PRO 0D-e' T Onj is
a rI -r W l J
Barbie Curtis Candice A/Seale
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN FIXED
ASSETS FROM THE CITY OF' VAN BUREN'S FIXED ASSET INVENTORY, BY
SEALED BID, AUCTION OR OTHER METHODS AUTHORIZED UNDER THE LAW,
AND FOR OTHER PURPOSES. The City Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. Mayor Freeman explained that the Police
Department copier was used as a trade in on a newer copier, the Mayor's office Cisco Switch
was no longer operable and under warranty, so it was sent back and replaced, and the Senior
Inn's Scotsman Icemaker is no longer in working order and was not economically repairable.
Alderman Parker seconded by Alderman Dodd moved that the Resolution be adopted. On the
Clerk's calling the roll, the following vote resulted: Ayes Alderman Ragsdale, Dodd, Sagely,
Parker and Blake. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -5 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 5 2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO REMOVE
AND DISPOSE OF CERTAIN FIXED ASSETS FROM TIIE CITY 01? VAN BUREN'S
FIXED ASSET INVENTORY, BY SEALED BID, AUCTION OR ()TITER METHODS
AUTHORIZED UNDER THE LAW, AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset inventory list which are
obsolete, and/or beyond repair, and are no longer cost effective, so as to no longer be needed by
the City; and
WHEREAS, after an inventory of Fixed Assets, it is therefore recommended by our State Auditor that
said items or item be removed from the City's Fixed Asset Inventory and disposed of by
sealed bid, auction or as otherwise authorized under Arkansas law.
NOW, THEREFORE, BE 11' RESOLVED BY TIC] CITY COUNCIL OF VAN BUREN,
ARKANSAS THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets
from the Fixed Asset Inventory and to dispose of same by sealed bid, auction or other such
methods authorized under the law:
Department Amount Description of Inventory Control 11
Police Department $7,977.00 Canon IR3300 Copy Machine PD -558
MPHSO957
Mayor's Office $2,754.00 Cisco Switch MO -59
S #F0C1637W2SN
Senior Center $2,933.77 Scotsman Ice Maker SI -1
S# 07071320012353
IN WITNESS WHEREOF, the City of Van Bur'. rkansas, by its City Council, did pass,
approve, and adopt, b ,a vote of 5 for and 0 against, th- foregoing Resol ,on at its regular
meeting held on the 25 day of February, 2013.
Robert D.
Mayo
ATTESTED: A' ROVED Ay'F9 (JT`
Ba to Curti ..i etde
City Clerk/I'reasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
JILAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING SERVICES FOR THE
16 STREET AND POINTER TRAIL TRAFFIC SIGNALIZATION AND
IMPROVEMENT PROJECT. The City Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. Mayor Freeman addressed this last month during the
State of the City report. Alderman Dodd seconded by Alderman Ragsdale moved that the
Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Ragsdale, Dodd, Sagely, Parker and Blake. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -6 -2013
CEFY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 7 2- J -2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO
ENTER INTO A CONTRACT FOR ENGINEERING
SERVICES FOR THE 16 STREET AND POINTER TRAIL
TRAFFIC SIGNALIZATION AND IMPROVEMENT
PROJECT.
WHEREAS, the City of Van Buren, Arkansas desires to make improvements to 16 Street and
Pointer Trait to include traffic signalization and street improvements, and in order
to commence the project the City is in need of engineering services for the
development of plans, designs, and supervision for said project.
NOW, THEREFORE, BE 11' RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN, ARKANSAS, THAT:
SECTION 1: The Mayor is authorized to enter into a contract (Exhibit "A with McClelland
Consulting Engineers, Inc. to provide engineering services for the planning and
design and supervision of the 16 Street and Pointer Trail Traffic Signalization
and Improvement Project. Payment for such engineering services and
reimbursable expenses shall not exceed $82,200.00.
IN WITNESS WIREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of _5 for and 0 against, the foregoing Resolution at its regular meeting
held on the 25 of February 2013.
Robe Free
M o
ATTESTED: AP ‘0711I.
n
Barbie Curtis andice A. Settle
City Clerk Treasurer City Attorney
On the agenda next was to consider A RESOLUTION APPROVING A LEASE
AGREEMENT WITH AAA MOWER MART, LLC. The City Clerk read the Resolution in
its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman noted that City
Attorney Candice Settle drafted the first least agreement, but it has since been modified. This
will be a month by month lease with a sixty (60) day vacate notice required. Mr. Vernon Smith,
owner of AAA Mower Mart, is actively looking for a new location, but will remain located here
until he is able to find a new building. Alderman Parker seconded by Alderman Ragsdale moved
that the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Ragsdale, Dodd, Sagely, Parker and Blake. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -7 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 2 1 -2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING A LEASE AGREEMENT
WITH AAA MOWER MART, LLC.
WHEREAS, the City of Van Buren purchased property located at 804 Fayetteville
Road, Van Buren, Arkansas; and
WHEREAS, AAA Mower Maze LLC. is currently occupying the building under a lease
with the previous ownership; and
WHEREAS, the AAA Mower Mart, LLC. desires to enter into an updated Lease
Agreement with the City of Van Buren; and
WHEREAS, the City Council believes it to be in the best interest of the City and its
citizens to execute an updated Lease Agreement with AAA Mower Mart,
LLC.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS, THAT:
SECTION 1: The City Council hereby authorizes the Mayor to enter into the attached
Lease Agreement with AAA Mower Mart, LLC. and authorizes the Mayor
and City Clerk to execute said Lease Agreement on behalf of the City of
Van Buren, Arkansas.
IN WITNESS WHEREOF, the City of Van Bu'- Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of 5 for and a agai st, the foregoing Resolution at its
regular meeting held on the 25' day of February 2013.
te,
berc.D. Free.-
Mayor
ATTESTED: Rl P'O� i FdRM:
Barbie Curtis C uce Settle
City ClerWfreasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO PURCHASE CERTAIN REAL PROPERTIES NECESSARY FOR THE
CONSTRUCTION OF A NEW VETERANS PARK, AND FOR OTHER PURPOSES. The
City Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Mayor Freeman explained that if the council approves this property purchase, that we would
likely tear down the existing building and for now leave the lots vacant for parking. He also
noted that constructing a new Veteran's Park would be a multi -year project. Alderman Ragsdale
questioned where the property lines are located and Mayor Freeman clarified those. Alderman
Ragsdale seconded by Aldennan Sagely moved that the Resolution be adopted. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Ragsdale, Dodd, Sagely, Parker
and Blake. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -8 -2013
CITY OF VAN BUREN, ARKANSAS R/
RESOLUTION NO. b -2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR' TO PURCHASE
CERTAIN REAL PROPERTIES NECESSARY FOR THE
CONSTRUCIION OF A NEW VETERANS PARK, AND FOR
OTHER PURPOSES.
WHEREAS, the City has determined that it desires to acquire for the public good and benefit,
certain real property located within the Van Buren city limits, to construct a new
Veterans Park; and
WHEREAS, upon the City's best, information, knowledge, and belief the appraised value and the fair
market value of said property is as listed below. The City, and through its designated
agents, has offered in good faith to purchase said property for the amount listed below
plus the City's share of closing costs.
Property Address Leeal Description Appraised Value Purchase Price
815 Main Street Part of Lots l through 6 of Block $125,000.00 $125,000.00
6, Drennea Addition to Van Buren,
Crawford, Arkansas.
900 Block Main Sheet Lots 7 -10 Part Lots 26 -34, $166,938.00 $166,938.00
(915 Main) Block 6, Drennen Subdivision, ($3.45/59
Van Buren, Crawford County, 48,387.70 Total SF)
Arkansas.
NOW, THEREFORE, BE IT RESOLVED BY 'FHE CITY COUNCIL OF THE CTl'Y OF
VAN BUREN, ARKANSAS, THAT:
SECTION 1: The City Council hereby authorizes the Mayor to purchase the afore described real
property for the amount listed above plus the estimated closing costs as listed in Exhibit
"A" utilizing Veterans Park and Park Bond Funds.
SECTION 2: The City Council hereby authorizes the Mayor to purchase the afore described real
property for the amount listed above plus the estimated closing costs as listed in Exhibit
"8" utilizing Park Bond Funds.
SECTION 3: The Mayor is authorized and directed to execute such documents and instruments as may
be necessary to proceed with and finalize the purchase of said property, and the City
Clerk is hereby authorized and directed to attest same.
IN WITNESS WHEREOF, the City of Van Buren nsas, by its City Council, did pass,
approve, and adopt, by a vote of 5 for and 0 against, the fore oing Resolution at its r;gular meeting
held on the 25 of February 2013.
t
Robert D. Freeman yor
ATT. STED: P 803.- 1 FORM:
RM:
Bazbie Curtis
City CieiJTreasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR OF THE CITY OF VAN BUREN AND THE CITY CLERK TREASURER OF
THE CITY OF VAN BUREN, ARKANSAS, TO TRANSFER FUNDS FOR THE CITY
OPERATIONS. The City Clerk read the Resolution in its entirety. Mayor Freeman asked if
there was any discussion. Mayor Freeman explained that this will only be as needed for the
month of March. We should see a relief from the new sales tax revenue by the end of this month.
Aldennan Parker seconded by Alderman Dodd moved that the Resolution be adopted. On the
Clerk's calling the roll, the following vote resulted: Ayes Alderman Ragsdale, Dodd, Sagely,
Parker and Blake. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 2 -9 -2013
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 9- -2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR OF THE
CITY OF VAN BUREN AND THE CITY CLERK
TREASURER OF THE. CITY OF VAN BUREN, ARKANSAS,
TO TRANSFER FUNDS FOR THE CITY OPERATIONS.
WHEREAS, the City's General Fund is below forecasted revenue; and
WHEREAS, proceeds from County Sales Tax are available in reserve to meet near term
obligations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS, TITAT:
SECTION I: The Mayor and City Clerk- Treasurer of the City of Van Buren are hereby
authorized to transfer funds from Capital Improvement Funds to the General Fund
Account in the amount of $100,000.00.
IN WITNESS WITEREOF, the City of Van Buren, Arkanaaa, by its City Council, did
pass, approve, and adopt, by a vote of 3 for and 0 against e oregoing Resolution at its
regular meeting on the 25 day of February 2013.
...SS
4
Robert D. Fre �a
Maayor
ATTESTED: AP ROV ID S TO FORM:
n
Barbie Curtis Candice A. Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider AN ORDINANCE TO AMEND
ORDINANCE NO. 11 -2004, FOR THE PURPOSE OF INCORPORATING
STORM WATER POLLUTION PREVENTION REGULATIONS INTO THE
EXISTING GRADING AND EROSION CONTROL CODE. The City Clerk read the
Ordinance in part. Alderman Ragsdale moved that the rules be suspended and the.
Ordinance be placed on its second reading. The motion was seconded by Alderman
Sagely. The council followed with a unanimous vote. The City Clerk then read the
Ordinance the second time.
Alderman Ragsdale moved that the rules be further suspended and the Ordinance placed
on the third and final reading. The motion was seconded by Alderman Parker. The council
followed with a unanimous vote. The City Clerk then read the Ordinance the third and final
time. The Mayor asked if there was any discussion. Mayor Freeman explained that ADEQ
required changes be made to our existing ordinance to get it up to code. They made a visit to Van
Buren and completed their inspection and audit in one day. They were very pleased with our
documentation and ordinances..
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Ragsdale and seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Ragsdale, Dodd, Sagely, Parker
and Blake. The Mayor declared the motion canied as there were five (5) ayes and (0) nays.
Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 2 -2013
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. 2 -2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS, AN ORDINANCE TO BE
ENTITLED:
A ORDINANCE TO AMEND ORDINANCE NO. 11 -2004, FOR THE PURPOSE OF INCORPORATING
STORM. WATER POLLUTIW PREVENTION REGULATIONS INTO THE EXISTING GRADING AND
EROSION CONTROL CODE."
WHEREAS, the City adopted Ordinance No _11 2004 to control grading and erosion as a result of construction, and
ol•
WHEREAS, the Oity Council of the City of Vann Buren Arkansas Kee determined that 1 Should adopt storm water pollution prevention
regulations in order to maintain and improve the quality of surface water and groundwater within the City of Van Buren the River Valley
Region; and the State of and 3'
WHEREAS,', alter a public heariagt tfie Planning Commission has recommended', by majority vote; that the City adopt ari ordinance to
establish storm water pollution prevention regulations.;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS, THAT: 1
sl
SECTION 1: Introduction /Purpose`: S
During the construction process drainage patlernsare often altered and soil is highly vulnerable to erosion by wind and water. Improper; -a
grading can concentrate or redirect drainage flow negatively impacting neighborhoods and increase soil erosion. Eroded soil endangers
water resources by reducing water quality and'causing the siltation of aquatic habitat for fish and other desirable species. Eroded soil,
also necessitates repair and cleaning of sewers ditches streams and ponds. In addition, clearing and grading during construction cause
the loss of native vegetation necessary for terrestrial and aquatic habitat:
As a result, the purpose of this local regulation is to safeguard persons, protect property, and prevent damage to the environment within
the City of Van Buren. This ordinance will promote public awareness of the hazards involved in the improper discharge of hazardous'
substances petroleum products household hazardous waste, industrial waste sediment from construction sites pesticides herbicides,
fertilizers and other contaminants into the storm sewers and natural waters of the City of Van Buren. This ordinance will facilitate
compliance with state and federal standards and permits by owners and operators of industrial and construction sites within the City,
of Van Buren. This ordinance will also promote the public welfare by guiding, regulating, and controlling the design construction, use,
and maintenance of any development or other activity that disturbs or breaks the topsoil, results in the movement of earth, or impacts
drainage flow on land in the City of Van Buren.
ORDINANCE NUMBER 2 -2013 CONTINUED
SECTION 2: Definitions
Building Department The Building Department of the City of Van Buren or its designated representative.
Clearing Any activity that removes the vegetative surface cover.
Drainage Way Any channel that conveys surface runoff throughout the site.
Erosion Control A measure that prevents erosion.
Erosion Sediment A set of plans indicating the specific measures and sequencing to
Control Plan be used to control sediment and erosion on a development site during and after construction.
Grading Excavation or fill of material including the resulting conditions thereof.
NPDES Permit A rmit'ssued by the EPA (Environmental Protection Agency) or by the State under authority delegated
pursuant to 33 USC 61342 lb) that authorizes the discharge oLpollutants to waters of the United States,
het`( the perm t is ar,AGcable on an individual, group, or general area -wide basis.
Operator the person or persons who either Individually or taken together, meet the following criteria. (1) they have
operational control over the facility specifications (including the ability to make modifications in
specifications) and (2) they have the day -to -day operational control over those activities at the facility
necessary to ensure compliance with pollution prevention requirements and any permit conditions.
Perimeter Control A barrier that prevents sediment from leaving a site by filtering sediment laden runoff or diverting it to a
sediment trap or basin.
Phasing Clearing a parcel of land in distinct phases with the stabilization of each phase completed before the clearing
of the next.
Sediment Control Measures that prevent eroded sediment from leaving the site.
Site A parcel of land or a contiguous combination thereof where grading work is performed as a single unified
operation.
Site Development Plan. A permit issued by the municipality for the construction or alteration of ground improvements and structures
for the control of erosion runoff and grading.
Stabilization The use of practices that prevent exposed soil from eroding.
Start of Construction The first land disturbing activity associated with a development including land preparation such as clearing
grading and filling installation of streets and walkways excavation for basements footings piers or foundations
erection of temporary forms and installation of accessory buildings such as garages.
Watercourse Any body of water including but not limited to lakes ponds rivers streams and bodies of water delineated by
the City of Van Buren.
Waterway A channel that directs surface runoff to a watercourse or to the public storm drain.
SECTION 3: Permits
A. No person shall conduct clearing or grading activity that would require the clearing of one (1) acre or more without I
first obtaining a site development permit from the City of Van Buren.
B. No site development permit is required for the following activities: (1.) Any emergency activity that is Immediately
necessary for the protection of life property or natural resources. (2.) Existing nursery and agricultural operations.
C: Each application for a site development permit shall bear the name and address of the owner or developer of the
site and the name and contact information of the applicant's authorized representative.
D. Each application for a site development permit shall include an Erosion and Sediment Control Plan.
E. A site development permit is required in association with all building permits for new Construction. No person shall
conduct clearing or grading activity until both the building permit and associated site development permit have been
issued by the City of Van Buren. There shall be a $25 Erosion and Sediment Control Plan review fee which shall be
placed in a special fund to pay for the implementation and maintenance of these regulations.
SECTION 4: Review and Approval
A The Building Department will receive and review each application for a site development permit to determine its
conformance with the provisions of this regutation. Within seven (7) working days after receiving an application, the r
Building Department shall in writing: (1.) Approve the permit application (2.) Approve the permit application subject
_.....to such reasonable conditions as may be necessary to secure substantially the objectives of this regulation and=
r tssuexhe permit subject to these conditions, or (3) Disapprove the permit application indicating the reason(s) and
procedure for submitting a revised application and /ar submission
B Failure of the Building Department to act on an original or revised application within 30 days of receipt shall
authorize the applicant to proceed in accordance with the plans as filed unless such time G extended by agreement
between the applicant and Building Department.
SECTION 5 Erosion and Sediment Control Plan A. The Erosion and Sediment Control Plan shall include the following:.
11I A site map an scale no smaller than 1° e 100' showing erasion and sediment control proposed for the site.
2.. A sequence of clearing' and grading activities anticipated for construction of the development site Sequencing
shall include the anticipated dates for the start of construction, installation of temporary erosion and sediment
t I1dontrol measures, and establishment of permanent vegetation.
3 Erosion and Sediment control measures necessary to meet the objectives of this ordinance that will remain
installed and functioning throughout all phases of construction and after completion of development of the site
until soil stabilization with permanent vegetation.
4. Proposed seeding mixtures and rates, types of sod, method of seedbed preparation, expected seeding dates,
kind and quantity of mulching for both temporary erosion control and permanent vegetative stabilization.
5. Provisions for maintenance of control facilities until the site soils are stabilized with permanent vegetation.
B. Modifications to the plan shall be processed and approved or disapproved in the same manner of Section IV of this
ordinance.
SECTION 6: Design Requirements
A. Grading, erosion control practices, sediment control practices, and waterway crossings shall meet the Best
Management Practices (BMP) identified by the U.S. Environmental Protection Agency, and shall be adequate to
prevent transportation of sediment from the site to the satisfaction of Building Department Cut and fill slopes shall
be no greater than 2:1, except as approved by Building Department, to meet other community or environmental
objectives.
B. Clearing and grading of natural resources such as forests and wetlands shall not be permitted except when w
compliance with this ordinance, state, and federal law. Site grading must meet the following requirements:
1. The site must drain away from all buildings and toward the city's street or a dedicated drainage ditch. II
2. The site should be graded to provide a minimum of 6" of fall in 10 feet away from building foundations.
3. Drainage should be directed away from adjacent lots to the maximum extent possible.
O Clearing, except that necessary to establish sediment control devices shall not begin until all sediment control
measures have been installed in accordance with the requirements of the site development permit.
ORDINANCE NUMBER 2 -2013 CONTINUED
D. Phasing shall be required an all sites disturbing greater than 30 acres, with the size of each phase to be established
at plan review and as approved by Building Department.
E. Erosion control requirements shall include the following:
1. Soil stabilization shall be completed within one week of clearing or inactivity in construction.
2. If seeding or other vegetative erosion control method is used, it shall become established within two weeks or
the Building Department may require that the site be reseeded and /or mulch to stabilize the site.
3. Special techniques that meet the BMP on steep slopes or in drainage ways shall be used to ensure stabilization.
4. Soil stockpiles must be stabilized when inactive for periods longer than 2 weeks.
5. The entire site must be stabilized by seeding and mulching when site grading is complete. The Building
Department may require stabilization of any part of the site that will remain active for longer than 2 weeks or
when an erosion control problem is identified.
6. Techniques that divert upland runoff past disturbed slopes shall be employed.
F. Sediment control requirements shall include:
1. Settling basins, sediment traps, and perimeter controls.
2. Settling basins that are designed in a manner that allows adaption to provide long -term storm water
management, if required by Building Department,
3. Protection for adjacent properties by the use of a vegetated buffer strip in combination with perimeter controls.
G. Waterway and watercourse protection requirements shall include:
1. A temporary stream crossing if a wet watercourse will be crossed regularly during construction.
2. Stabilization of the watercourse channel after any in- channel work.
3. All on -site storm water conveyance channels must be designed in accordance with the Van Buren Minimum
Drainage Standards.
4. Stabilization adequate to prevent erosion located at the outlets of all pipes and paved channels.
H. Construction site access requirements shall include:
1. A temporary access road provided at all sites. 1
2. Other measures required by Building Department in order to ensure that sediment is not washed into storm
drains and construction vehicles do not track sediment onto public streets.
SECTIDN 7: Storm Water Pollution Prevention
A. Prohibitions
1. Illicit discharoes are prohibited. An illicit dischar•e is a storm drain that has measurable flow containie
pollutants and /or pathogpps. No person shall discharge anything but uncontaminated storm water into the storm
drainage system. Common storm water contaminants include trash yard waste, wastewater, oil petroleum
products, cleaning products. saint .roducts h. ardous waste and sediment.
2. Illicit connections are prohibited. Illicit connections are any drain or conveyance which allows an illicit discharge
to enter the stomt drainage system. This prohibition includes illicit connections made in the past, regardless of
whether the connection was permissible at the time of connection.
3. No person shall connect a line convening sanitary sewage domestic sewage or industrial waste to the storm
drainacaycystem or allow such a connection to continue.
B. Exam tie ors
1. The following non -storm water discharges are acceptable and not a violation of this section:
2: A discharge authorized b a_National Pollutant Discharge Elimination System JNPDESI permit other than the
NPDES perm t for discharoes from the MS4'
3. Uncontaminated waterline flushing and other infrequent discharges from notable water sources'
4.. Inf eeue t u e t 1 d d' h ge from landscape irrigation or lawn watering;
5.' Discharge from the occasional noncommercial washing of vehicles within zoned residential areas;
Uncontaminated discharse from foundation footing or crawl mace drains sump pumps and air conditioning
condensation drains'
7. Uncontaminated groundwater
8. Diverted stream flows and natural riparian habitat or wetland flows'
9. A discharge or flow of fire protection water that does not contain oil or hazardous substances or materials.
10.A v other non -storm water discharge determined by the City Engineer to meet the standards and obiectives of
this section.
C: emee Syinte Discharges
The The
-1. 1. prevent Dr Or t hste discharge owner any private alcd but nil maintain em to
prevee reduce nt or educe e charge of pollutants. This m maintenaance ce shhall l incllude, e. is limited but is not limted d to sediment
2'remevzlbank erosion sion re s MaMa repairs maintenance of vegetative cover and removal of debris from pipes es sediment
and structures.
27 Minimization of Im•ation Runoff. Concentrated flow of irri•ation water to the storm drainage system is
prohibited. Irrigation systems shall be managed to reduce the discharge of water from a site.
fia e 3: Cleaning of Paved Surfaces Required. The owner of anypavedparking lot, street or drive shall clean the
n ayement as required to prevent the buildup and discharge of pollutants. The visible buildup of mechanical
fluid, waste materials, sediment or debris is a violation of this chanter. Paved surfaces shall be cleaned by dry
sweeping, wet vacuum sweeping collection and treatment of wash water or other methods incompliance with
this Code. Material shall not be swept or washed into the storm drainage system. This section does not apply to
j', pollutants discharged from construction activities.
a i'. 4. Maintenance of Enuipment Any leak or spilt related to equipment maintenance in an outdoor, uncovered area
shall be contained to prevent the potential release of pollutants. Vehicles, machinery and equipment must be
maintained to reduce leaking,
.5 Storage. Materials shall be stored to prevent the potential release of pollutants. The uncovered,
outdoor storage of unsealed containers of hazardous substances is prohibited
6, Herbicides and Fertilizers. Pesticides herbicides and fertilizers shall be applied in accordance with
manufacturer recommendations and ap•licable laws. Excessive as •ligation shall be avoided.
7.' Op Drainage Channel Maintenance. Every person owning or occupying property tit h which an o en
tl ar 'mane channel passes shall prevent trash, debris excessive vegetation and other obstacles from their
taacitly from entering the drainage channel j
D. Release Reporting and Cleanup
Any person responsible for a release of materials which are or may result in illicit discharges to the storm drainage
system shall take all necessary steps to ensure the discovery, containment abatement and cleanup of such release.
In the event of such a release of a hazardous material, aid person shall comply with all state federal and local laws
reourrin0 reooning cleanup containment, and any other appropriate remedial action in response to the release.
E. Permits Reouired
1. Five -Acre or Greater Disturbances. All operators of sites of construction activity Including clearing, grading and
excavation activities, that result In the disturbance of five 151 or more acres of total land area, or that are part of
a common plan of development or sale within which five or more acres of total land area are disturbed or who
are required to obtain an NPDES permit for storm water discharges associated with construction activity, shall
oomph with the following requirements in addition to those previously mentioned in Section 7 and in the grading
and erosion control req Mailers.
a. The operator shall complete a "Medium Construction Site Notice" for sites that disturb five (5) to ten (10)
acres and a taros, Construction Site Notice" for sites that disturb more than ten 1101 acres. These forms
are obtainable from the Arkansas Department of Environmental Quality IADEQI or the Planning Department.
The operator must Bost such notice in a conspicuous location at the construction site prior to the start of
construction. If the construction activity is already underway upon the effective date of these regulations the
notice shall be posted within thirty 1301 days.
ORDINANCE NUMBER 2 -2013 CONTINUED
b. Any ooerator who intends to obtain coverage for storm water discharges from a construction site under the
NPDES General Permit for Storm Water Discharges From Construction Sites (the Construction Storm Water
General Permit) shall submit a signed corm of its Notice of Intent (N011 to the Building Department at least
two (21 days prior to the commencement of construction activities. If the construction activity is already
underway upon the effective date of these regulations the N01 shalt be submitted within seven 171 days. For
storm water discharges from construction sites where the operator changes, an NOI shall be submitted at
least two (21 days odor t0 when the Operator commences work at the site.
2. Less than a Five Acre Disturbance, All operators of sites of construction activity including clearing grading and
excavation activities, that result in the disturbance of less than flue 151 acres of total land area shall comply with
the following requirements in addition to those previously mentioned in Section 7 and In the grading and erosion
control regulations:
a. The operator shall com•lete a 'Small onstruction Site Notice" obtainabl- from the Arkansas De•an ent of
Environmental •ualit ADEO or the Plannin. De artment and ••st such notice 1. a cons•icuou I.cation at
the construction site prior to the start of construction. If the construction activity Is already underway upon
the effective date of these regulations, the notice shall be posted within thirty (30) days.
3. IndustrialActivitv. Any operator who intends to obtain coverage for storm water discharges associated with
industrial activity under the NPDES General Permit for Storm Water Discharges Associated With Industrial
Activity (the Industrial General Permit) shall submit a signed co of (0 Notice of Intent to the Building
Department at least two 121 days prior to commencement of construction activities.
F. Authorization to Adopt and Impose Best Management Practices
The City may adoot and impose a Best Mananement Practices Manual and requirements identifying Best
Mananement Practices for any. activity. operation, or facility, which may cause a discharge of pollutants to the storm
draina.e s stem. Where s ecific BMPs are re uired eve erson under'ak'ng such activity or operation or owning
orgperating such facility shall implement and maintain these BMPs at their own expense.
SECTION 8: Inspection
A. Building Department shall have full access to the site for inspections to insure compliance with the approved
Erosion and Sediment Control Plan and Storm Water Pollution Prevention regulations.
B. A copy of the site development permit and approved Erosion and Sediment Control Plan shall be maintained at the
site throughout site development.
C. The permit holder or his /her representative shall make regular inspections of all control measures to insure
compliance with the approved Erosion and Sediment Control Plan(s). The purpose of such inspections will be to
determine the overall effectiveness of the control plan and the need for additional control measures All inspections
and inspection dates shall be documented in written form and available on site for review by the Building
Department.
SECTION 9: Enforcement.
A. Stop -Work Orden Revocation of Permit
In the event that any person holding a site development permit pursuant to this ordinance violates the terms of the
permit or this ordinance, the Building Department may suspend or revoke the site development permit and any
associated building or development permits.
B. Violation and Penalties
No person shall construct. enlarge, alter, repair, or maintain any grading, excavation, or fill, or cause the same
to be done contrary to or in violation of any terms of this ordinance. Any person violating any of the provisions
of this ordinance shall be deemed guilty of a misdemeanor and each day during which any violation of any of
the provisions of this ordinance is committed, continued, or permitted shall constitute a separate offense. Upon
conviction of any such violation, such person, partnership, or corporation shall be punished by a fine of not more
than 5250.00 for each offense. In addition to any other penalty authorized by this section, any person, partnership,
or corporation convicted of violating any of the provisions of this ordinance shall be required to bear the expense of
such restoration.
SECTION 10: Severability
Th provisions and sections of this ordinance shall be deemed to be severable and the invalidity of any portion of this ordinance shall
not affect the validity of the remainder.
i O 7 IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass, approve, and adopt, by a vote of
for and against, the foregoing Ordinance at its regular meeting held an the 25th day of February, 2013.
Robert D. Freeman
Mayor
ATTESTED: APPROVED AS TO FORM:
Barbie Curtis Candice A. Settle
City Clerk/Treasurer City Attorney
Published in the March 2, 2013 issue of the Press Argus- Courier
Next on the agenda was Boards and Commissions. The Van Buren Housing Authority
recommended the appointment of Toni Holderfield to replace Ken Kilgore's vacated position.
Alderman Parker seconded by Alderman Ragsdale made a motion to grant the nomination. The
Council followed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman
Ragsdale and seconded by Alderman Dodd to appropriate the sum of 1,028,775.92 to pay
expenses and salaries for January 2013, presented by the City Clerk. The Council followed with
a unanimous vote.
2- 19`2613 98:55934 C I T Y O F VAN 6 0 8 0 9 PAGE: 1
'R =AL BALANCE
AS OS' 12505 31E7, 2013
10 Genera/ Fund
N.ONT TO 0520 YEAR TO DATE
ACCIE ACCOUNT NAME DEBI?3 CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash In Bank 80,315.83 2%,5]0.00
1020.01 Cash In Bank-Ins. Reimb. 0.00 0.00
2020.03 Cash In Bask -AS P'sSAalnrt Gra 0.00 0.00
1020.09 Veterans' mo rlal -Act 934 0.00 121,923.30 9 0 5 r 9 J
1
1020.05 2065 Byrne Recovery Grant 0.00 0.00 s v
1 1020.06 2009 Byrne Grant 0.00 0.00 x
I 1 14.241 0S-
1020.07 2001 Byrne Grant 0.00 0.00
1020.08 Cash in Bank- Storm Damage 0.00 0.00 2 1 6 4 5 4
1111 1020.09 District Cout Grant- Mediation 0.00 25.00 0 0 4
1020.10 Cash in Bank HOC 0.00 4,637 -70 1, 023 775 5 2
f 1020.11 Cash in Bank-1503R 0.00 169.92
1020.12 Emergency Management Fond 0.00 0.00
1020.13 Cash In Bank -ACT 833 0.00 72,234.29
1020.14 Court Auto_ation-District 1,581.50 91,661.10
1020.15 Cash in Bank -ACT 1314 0.00 0.00 j
1020.16 AR Dept of Rural Services 0.00 0.00
1020.17 New Police Des[ 7:0.00 31,750.00
1020,18 Cash in Bank PD Co Tax 21,937.14 44,804.91
1020.19 Cash in Bank FD Co Tax 21,937.74 75,030.41
5020.20 Cash In Bank Erosion Control 250.00 12,025.00
1020.21 Cash in Bank- COAcademy 0.00 1,000.00
1020.22 Cash In Bank -PEG Grant 0.00 10,000.00
1020.27 Cash In Bank Levee 0.00 1,145.26
1020.28 Marina Repairs 0.00 10,678.01
1020.30 Field of Dreams- Equipment 617.18 948.06
1020.31 Cash in Bank Parks 5 Rec 218.71 11,119.36
1020.32 GIF Parks 8 Recreation 0.00 0.00
1020.33 Cash in Bank -Yard Waste 5,588.68 129,803.07
1020.51 Cash an Bank Cemetery 400.26 2,286.71 1
1020.91 Cash to Bank Cap Imp 108,408.27 216,223.76
1040 Investments 0.00 0.00
1040.10 Investments Sales Tax City 0.00 0.00
1040.18 Investments PD Co Tax 0.00 0.00
1040.19 Investments FO Co Tax 0.00 0.00
1040.27 Investments Levee 0.00 0.00
1040.31 Investments Parks 8 Roc 0.00 0.00
1040.51 Investments Cemetery 0.00 38,152.59
1040.91 Investments Cap Imp 465.96 621,119.11
1050 Fixed Assets 0,00 0.00
1 1051, Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
5505 Due From. Other Fonds 6.00 0.00
1520 Due from Street Fund 0.45 1.70
:540 Due From Library Fund 0.00 0.00
LIABILITIES ASO FUND BALANCE
Next Police, Fire, Building Inspector. Engineer, Ambulance and District Court
Reports were presented for filing. There being no further questions or changes, the
reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had a
request from The Old Town Merchant's Association (TOTMA) to close streets for various
events this year. Mayor Freeman noted that all were the same events as last year with no changes
to streets being requested with the exception of an additional request in April for a Garden Show.
Motion was made by Alderman Parker and seconded by Alderman Sagely. The council followed
with a unanimous vote.
Mayor Freeman mentioned that he met with the Farmer's Market about a week after last
month's council meeting regarding the items they addressed the council with last month. It was
determined that no ordinance change was necessary, but council approval for a location change
is required. Also, their request to consider a percentage of crafts to be allowed was discussed.
Due to the difficulty of management and the foreseeable unfair advantage, the mayor requested
for it to stay as a true Farmer's Market with no crafts. Motion was made by Alderman Parker and
seconded by Alderman Ragsdale. The council followed with a unanimous vote.
Mr. Joe Hill at 2016 Woodwind Way appeared before the council in regards to the yellow
Pelerbilt semi truck being parked next door to his home. He was under the impression that an
ordinance we passed last year regarding weight limit and truck routes would take care of the
problem. He also addressed an issue with a neighbor who lives behind him that has a very large
tree house, a motor home, and numerous parked vehicles that are an eyesore. Mayor Freeman
suggested that Code Enforcement evaluate the situation with the neighbor behind him to
determine if there are any violations. City Attorney Candice Settle asked if there were any
restrictive covenants in place for his subdivision in regards to the semi truck issue. Mr. Hill
replied that he has tried contacting Jimmy Bell with no response. Alderman Ragsdale said he
would support any action the council could take to remedy the semi truck issue.
Mayor Freeman introduced Ryan Saylor who just recently moved back to Van Buren and
is working with the City Wire.
There being no further business, motion was made by Alderman Dodd and seconded by
Alderman Sagely to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 8:05 p.m.
ATTESTED: APPRO ED:
d
CITY CLERK TREASURER MA OR