RES NO 03-08-2013 CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO.3 -g 2013
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO CONTRACT FOR
TELECOMMUNICATIONS EQUIPMENT AND SERVICES FOR THE
CITY OF VAN BUREN, ARKANSAS THROUGH THE STATE
PURCHASE CONTRACT; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren, Arkansas is in need of new telecommunications
equipment; and
WHEREAS, the City of Van Buren, desires to enter into a contract for the equipment and
services with Telecomp Computer Services, for the price of $37,423.75 plus
applicable sales tax, as set forth in attachment "A" hereto; and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing
such equipment though the state purchase contract, pursuant to ARK. CODE
ANN. 19-11- 249, and the City has decided that it is in its best interest to
purchase the above listed equipment and services via the 2013 Arkansas State
Contract, Award No. 120EN- TISA2010 -0512.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS, THAT:
SECTION L: The City of Van Buren, Arkansas is in need of the telecommunications
equipment and services as set forth above.
SECTION 2: Said equipment and services are to be purchased via the 2013 Arkansas State
Contract, Award No. 120EN- TISA2010 -0512 from Telecomp Computer
Services, for the total sum of $37,423.75 plus applicable sales tax.
SECTION 3: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents, contracts, and agreements necessary to
effectuate this action.
SECTION 4: The Mayor is further authorized to enter into an agreement in order to finance
payment of the equipment pursuant to Amendment 78, Section 2 of the
Constitution of the State of Arkansas.
IN TESTIMONY WHEREOF, the City of Van Bur n Ar ansas, by its City Council, did
pass, approve, and adopt, by a vote of for and Q again.t the•frrcgoing Resolution at its
regular meeting held on the 18 day of March 2013. 0
Robert D -ree
Ma or
ATT TED: AP O =R—
Barbie Curtis andice A. Settle
City Clerk /Treasurer City Attorney
rrELECOMP Quote umber:
Quote Number: 50791 461723
www.telecomp.com Date: 2/19/2013
Telecomp Computer Services Proposal Expiration Date: 4/13/2013
1720 -6 South Walton Blvd Currency: US Dollar
Bentonville, AR72712 Payment Terms: NET 30
United States
Main: 479- 271 -2200
FAX: 479- 271 -6060
r
Project description: VAN BUREN, CITY OF
Prepared for: Wes Cleland Ship to: Gino Capito
VAN BUREN, CITY OF Telecomp Computer Services
1003 BROADWAY ST 1720 -6 South Walton Blvd
VAN BUREN, AR 72956 Bentonville, AR 72712
United States United States
479 -271 -2200
pinnna telecomp net
I
Item Number Part Number Description Quantity List Price Discount Net Price Extended Price
r 1
1 10260 ShoreGear 90 1U half width, Max 4 US$ 2,995.00 US$ 748.75 US$ 2,246.25 US$ 8,985.00
Capacities 90 11' phones, 4 Analog exts, 8
LS trunks, 0 Universal ports. Not all
maximum capacities can be reached at the
same time. Requires one Tray (SKIT 10223)
for every two units.
2 10223 Kit, rack mounting tray, for ShoreGear 2 US$ 95.00 US$ 23.75 US$ 71.25 US$ 142.50
Switch lU half width, holds two 1U half
width switches
3 10196 ShorePhone [P230 Black (6.1 or later) 37 US$ 259.00 US$ 64.75 US$ 194.25 US$ 7,187.25
4 10331 ShoreTel 230/230G IP Phone Quick 2 US$ 10.00 US$ 2.50 US$ 7.50 US$ 15.00
Reference, Doc. Pack, Qty 25
5 10401 Satellite microphones for ShoreTel IP Phone 1 US$ 195.00 US$ 48.75 US$ 146.25 US$ 146.25
655, Qty 2
6 10429 ShoreTel IP Phone 655 with anti -glare i US$ 695.00 US$ 173.75 US$ 521.25 US$ 521.25
screen (Requires ShoreTel 11.1 or later)
7 30035 Extension Mailbox License 38 US$ 200.00 US$ 50.00 US$ 150.00 US$ 5,700.00
8 30044 Additional Site License 1 US$ 495.00 US$ 123.75 US$ 371.25 US$ 371.25
9 40006 Operator Access License 1 US$ 595.00 US$ 148.75 US$ 446.25 US$ 446.25
10 40005 Personal Access License 175 US$ .00 US$ .00 US$ .00 US$ .00
11 18009 ShoreWare Emergency Notification, 6 or 1 US$ 5,500.00 US$ 1,375.00 US$ 4,125.00 US$ 4,125.00
more
12 94111 ShoreCare Partner Support (1 Year, No 1 US$ 3,009.00 US$ .00 US$ 3,009 00 US$ 3,009.00
Phones)
13 labor to Install, Program and Train 3.5 US$ 1,800.00 US$ 1,800.00 US$ 6,300.00
14 Battery BackUp 1.0 US$ 475.00 US$ 475.00 US$ 475.00
r 4
Comments: Full Plexar Subtotal: US$ 37,423.75
Total: US$ 37,423.75