12 December 2012 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING DECEMBER 17, 2012
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday,
December 17, 2012 at City Hall. The meeting was called to order by Mayor Freeman. On roll
call, the following Council members answered as their names were called: Alderman Parker,
Moore, Ragsdale, Dodd and Sagely. City Clerk- Treasurer Barbie Curtis and City Attorney
Candice Settle were present. This made a total of eight (8) present. A quorum was declared.
The invocation was given by Becky Kneeland of Heritage Church.
Next, Mayor Freeman led the Pledge of Allegiance.
Mayor Freeman then made a presentation to Pat and Nancy Swaim following former
Alderman Bill Swaim's recent passing.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on November 19, 2012. Alderman Parker made a motion to approve the minutes. Alderman
Dodd seconded the motion. On roll call, the following Council members voted aye: Alderman
Parker, Moore, Ragsdale, Dodd and Sagely. The following voted nay: none.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Special Council
Meeting on December 3, 2012. Alderman Dodd made a motion to approve the minutes.
Alderman Sagely seconded the motion. On roll call, the following Council members voted aye:
Alderman Parker, Moore, Ragsdale, Dodd and Sagely. The following voted nay: none.
Next, the council heard a public hearing for a tax lien on certain real property with the
City of Van Buren. Marvin Nunez addressed the council and provided pictures of the property
after the grass was cut, but did not pick up the trash as asked to do in the certified letter. Chief
Bell clarified that this is the reason for still asking for the lien. Alderman Parker asked if this was
the only time this lot was cut all summer. Chief Bell replied yes. Alderman Sagely asked how
much it cost to have the property cleaned up. Chief Bell said that he believes it was $250.00,
however the lien will be more due to filing and administration costs.
On the agenda next was to consider A RESOLUTION APPROVING AMOUNTS OF
LIENS TO BE CERTIFIED TO THE CRAWFORD COUNTY TAX COLLECTOR
AGAINST CERTAIN REAL PROPERTIES AS A RESULT OF GRASS CUTTING
EXPENSES AND ABATEMENT OF OTHER NUISANCES BY THE CITY OF VAN
BUREN; AND FOR OTHER PURPOSES. The City Clerk read the Resolution in its entirety.
Mayor Freeman asked if there was any discussion. Mayor Freeman reiterated the lien procedure
to Mr. Nunez. Alderman Sagely sympathized with the couple but stated that the city cannot be
responsible for the cost of not cleaning up their property. Alderman Parker seconded by
Alderman Ragsdale moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Parker, Ragsdale, Dodd and Sagely. Nays Moore.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -1 -2012
CITY OP VAN BUREN, ARKANSAS
RESOLUTION NO. /2- 1 -2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING AAIOIINTS OF LIENS TO BE CERTIFIED TO
THE CRAWFORD COUNTY TAX COLLECTOR AGAINST CERTAIN REAL.
PROPERTIES AS A RESULT OF GRASS CUTTING EXPENSES AND
ABATEMENT OF OTHER NUISANCES BY THE CITY OF VAN BUREN; AND
FOR OTHERPURPOSES.
WHEREAS, in accordance with Ark Codc Arm. 14 -54 -901, the City of Van Buren has corrected
conditions existing on certain lots or other real property within the City of Van Buren and
is entitled to compensation pursuant to Ark Code Arm. 14 -54 -904; and
WHEREAS, State law also provides for a Gen against the subject properties, with the amount of lien
to be determined by the City Council at a hearing held after notice to the owner thereof
by certified mail or publication (see Exhibit `A" attached hereto), with said amount (plus
ten percent collection penalty) to be thereafter certified to the Crawford County Tax
Collector; and
WHEREAS, a hearing for the purpose of determining such liens has been set for 7:00 pm. on
December 17, 2012 in order to allow service of the attached notice of same upon the
listed property owners, by certified mail or publication as B necessary.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 02
VAN BUREN, ARKANSAS, T1Lll1
SECTION 1. After notice to property owners, a public hearing was held at 100 pm. on December 17,
2012, for the purpose of determining the amount of hens, if any, to be filed against
certain real property as the result of grass cutting and abatement of other nuisances by the
City of Van Buren.
SECTION 2. After said public heating the amounts listed on Exhibit "A" are hereby certified and are
to be forwarded to the Crawford County Tax Collector.
SECTION 3. This Resolution shall be in full force and effect from and after its passage and approval.
EN TESTINIONY WHEREOF, the City of Van pars Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of 4 for and against, He fn.egoing Resolution at its regular tneetiog
held on the Il day of December, 2012.
..E t Lal
To.ertD.Free n
Mayor
A�T�T/' APPRO "Ed) AS; FORM:
arB ,1e Curtis Candice A. e
City Clerkllreasurar Cr omey
On the agenda next was to consider A RESOLUTION IN SUPPORT OF
STATUTORY AMENDMENTS TO AUTHORIZE IMPROVEMENTS IN THE
INFORMATION PROVIDED TO LOCAL GOVERNMENTS BY THE STATE OF
ARKANSAS RELATED TO COLLECTIONS OF LOCAL SALES AND USE TAXES. The
City Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Mayor Freeman mentioned that since this next year will be a legislative session, the Municipal
League wants to get the statues changed so that local government can obtain the information for
budgeting purposes. He went on to give specific examples as to why this information would be
useful. Alderman Ragsdale seconded by Alderman Sagely moved that the Resolution be adopted.
On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Parker, Moore,
Ragsdale, Dodd and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -2 -2012
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 2"- -201
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION IN SUPPORT OF STATUTORY AMENDMENTS TO
AUTHORIZE LVIPRO VMENTS IN THE INFORMATION PROVIDED TO
LOCAL GOVERNMENTS BY THE STATE OF ARKANSAS RELATED
TO COLLECTIONS OF LOCAL SALES AND_USE TAXES.
WHEREAS, the Arkansas Department of Finance and Administration (DF&A) collects sales
taxes levied by cities and counties in Arkansas under the same tax administration
system that is used to collect State sales taxes, and as such, local taxes are "piggy
backed" along with the collection of State sales taxes; and
WHEREAS, the Stare withholds an administrative fee of from local tax collections to fund
the cost of such service which totaled approximately 530 million in 2011; and
WHEREAS, all taxing entities are entitled to have information about the collections produced
by the taxes levied in order to monitor, evaluate, budget and project the tax
collections to which they are entitled to receive; and
WHEREAS, existing Arkansas taw does not authorize or require DF&A to provide information
to local goverrunents that is useful and satisfactory to monitor, evaluate, budget
and project local tax collections; and
WHEREAS, laws in neighboring states authorize and require the release of information that is
satisfactory to serve the needs of local goverrunents mentioned above which
includes tax collections identified by specific taxpayer, and that the experience in
such states demonstrates that related procedures and reports can be efficiently
administered and produced, and that similar laws can be adopted and administered
in Arkansas.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS, THAT:
SECTION I: The City Coanoil of Van Buren, Arkansas, supports amendments to Arkansas
laws to authorize and require information to be provided to designated
representatives of local governments that will permit them to fully and
successfully monitor, evaluate, budget and project local tax collections.
SECTION 2: Any information that can be identified with a specific taxpayer shall only be
released following an agreement to keep such information confidential, and that
such specific taxpayer information shall be exempt from release under the
freedom of information laws of Arkansas.
SECTION 3: The infoniaation will: (1) be made available for the monthly collections and
calendar year to date, by regular mail, email or by dedicated online account at the
option of local governments (in electronic worksheet ofPDF format), not later
than 30 days following the most recent monthly tax distribution; (2) include
details and totals that will agree or to the related tax collections
distributed by the State Treasurer to reconcile local government for a particular month;
and (3) be updated as required by subsequent adjustments due to refunds, rebates,
additional tax payments and any other matter affecting the tax collected for a
particular period.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by Ss City Connell, did pass,
approve, and adopt, by a vote of _5 for and 0 against, the foregoing esolution at its regulm meeting
held on the 17 of December, 2012.
Robert D. Free.
Mayo
ATTESTED: A t }F);. ORM:
Harbie Curtis Candice A. nettle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO PURCHASE A CERTAIN VEHICLE FOR THE CITY OF VAN
BUREN YARD WASTE DEPARTMENT, THROUGH THE STATE PURCHASE
CONTRACT; AND FOR OTHER PURPOSES. The City Clerk read the Resolution in
its entirety. Mayor Freeman asked if there was any discussion. Alderman Ragsdale
questioned the $1.75/mile delivery fee. Mayor Freeman noted that it will be waived
because we will pick up the vehicle. Alderman Parker seconded by Alderman Ragsdale
moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Parker, Moore, Ragsdale, Dodd and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -3 -2012
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. /c 3 2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED.
A RESOLUTION AUTHORIZING THE MAYOR TO
PURCHASE A CERTAIN VEHICLE FOR THE CITY OF VAN
BUREN YARD WASTE DEPARTMENT, THROUGH THE
STATE PURCHASE CONTRACT; AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren is in need of a certain vehicle, for the safety of life and
protection of property by the City of Van Buren Yard Waste Department; and
WHEREAS, the City of Van Buren desires to purchase One (1) Dodge Crew Cab pickup, for
the price of $23,330.00, fully equipped, as set Forth in attachment "A" hereto;
and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing
such vehicles through the state purchase contract, pursuant to ARK. CODE ANN.
19 -11 -249, and the City believes it to be in the best interests of its citizens to
purchase the above listed vehicle via the 2012 -2013 Arkansas State Contract,
Award No. SP -13 -0001.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS, THAT:
SECTION I: The Yard Waste Department of the City of Van Buren, Arkansas is in immediate
need of the vehicle set forth above.
SECTION 2: The purchase of the vehicle pursuant to the 2012 -2013 Arkansas State Contract,
Award No. SP -13 -0001, from Springdale Dodge, for the total sum of $23,330.00
is hereby approved and competitive bidding is waived pursuant to Ark.Code Ann.
Section 19 -11 -249.
SECTION 3: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents, contracts, and agreements necessary to
effectuate this action.
LN TESI'IVION Y WHEREOF, the City of Van Be kansas, by its City Council, did
pass, approve, and adopt, by a vote of 5 for and 0 agai st, th foregoing Resolution at its
regular meeting held on the 17 day of December, 2012. 1 1
tt-
Ro sett D.Fa�`����_
Mayor
ATI/.STED: r ROV .D AS Ti FO
JUL 1
M:
Barbte Curtis
an�r
City Clerk] Treasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO PURCHASE CERTAIN REAL PROPERTIES NECESSARY FOR THE
CONTRUCTION AND COMPLETION OF THE NEW VAN BUREN POLICE
STATION, AND FOR OTHER PURPOSES The City Clerk read the Resolution in its entirety.
Mayor Freeman asked if there was any discussion. Mayor Freeman said this was the old
Sherman's grocery store and currently a mower shop in the back building. He discussed the
architect's sight plan to tear down the old grocery store, but possibly keep the mower shop
building for storage and a vehicle search building. He also said it's a central location with good
access and is a highly visible area. Alderman Ragsdale asked about the purchase of the Hair
Affair property. Mayor Freeman replied that contact has been made with the owner but no
agreement could be made on a purchase price at this tine. Alderman Parker seconded by
Alderman Ragsdale moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Parker, Moore, Ragsdale, Dodd and Sagely. Nays
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -4 -2012
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 9 2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO PE ENTITLED:
A RESOLUTION AUTHORIZING THF, MAYOR TO PURCHASE
CER'FA REAL PItOPERTI)S NECESSARY FOR THE
CONSTRUCTION AND COMPLETION OF 'I HE NEW VAN
BUREN POLICE STATION, AND FOR OTHER PURPOSES.
WHEREAS, the City has determined that it is necessary to acquire, for the public good and benefit,
certain real property located within the Van Buren city limits, to construct the new Van
Buren Police Station; and
WHEREAS, upon the City's best, information, knowledge, and belief the appraised value and the fair
market value of said property is as listed below. The City, and through its designated agents, has offered in good faith to purchase said property for the amount listed below
plus the City's share of closing costs.
Property Address Lenal Description Appraised Value Purchase Price
714/804 Fayetteville Road (Exhibit "A $500,000.00 $450,000.00
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF TILE CITY OF
VAN ISUREN, ARKANSAS, THAT:
SECTION 1: The City Council hereby authorizes the Mayor to purchase the afore described real
property for the amount listed above plus the estimated closing costs as listed in Exhibit
"B" utilizing Police Station Bond Funds.
SECTION 2: The Mayor is authorized and directed to execute such documents and instruments as may
be necessary to proceed with and finalize the purchase of said property, and the City
Clerk is hereby authorized and directed to attest same.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of for and 0 against, t -going Resolution at its regular meeting
held on the 17 of December, 2012.
Robert D. Freem
Mayor
ATTESTED: Ai D AS TL
B ...a. J ✓1/
Bar•te Cus Candice
City Clerl/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ADOPTING A PROPOSED
BUDGET FOR THE FISCAL YEAR ENDING DECEMBER 31, 2013. The City Clerk read
the Resolution in its entirety. Mayor Freeman asked if there was any discussion. There was
none. Alderman Ragsdale seconded by Alderman Sagely moved that the Resolution be adopted.
On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Parker, Moore,
Ragsdale, Dodd and Sagely. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 12 -5 -2012
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. I 5 2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ADOPTING A PROPOSED BUDGET FOR TITE
FISCAL YEAR ENDING DECEMBER 31, 2013.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS, THAT:
SECTION 1: The 2013 Proposed Expenditures of 13,281,044.00 (Thirteen Million, Two
Hundred Eighty -One Thousand, Forty Four Dollars and No Cents) is hereby
appropriated and a copy of said Budget is attached hereto and made a part
hereof.
SECTION 2: The appropriations made herein include additional pay for
Holidays for all agents, servants and employees of the City of Van
Buren including, but not limited to, uniformed employees, as
provided for by the laws of the State of Arkansas.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of C foe and O against, the foregoing Resolution
at its regular meeting held on the 17` day of December, 2012.
4
Robert D. erms
Mayor
ATTESTED: -J' APP VF 0 FORM:
Barbie Curtis an ice A. Settle
City Clerk/Treasurcr City Attorney
On the agenda next was to consider AN ORDINANCE SETTING THE SALARIES
OF THE MAYOR, CITY CLERK TREASURER AND DISTRICT COURT JUDGE. The
City Clerk read the Ordinance in its entirety. Alderman Ragsdale moved that the rules be
suspended and the Ordinance be placed on its second reading. The motion was seconded by
Alderman Parker. The council followed with a unanimous vote. The City Clerk then read the
Ordinance the second time.
Alderman Ragsdale moved that the rules be further suspended and the Ordinance placed
on the third and final reading. The motion was seconded by Alderman Dodd. The council
followed with a unanimous vote. The City Clerk then read the Ordinance the third and final
time: The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Parker and seconded by Alderman Ragsdale to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Parker, Moore, Ragsdale, Dodd
and Sagely. The Mayor declared the motion carried as there were five (5) ayes and (0) nays.
Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed salve in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 27 -2012
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. rf, l 2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, AN ORDINANCE TO BE ENTITLED.
AN ORDINANCE SETTING THE SALARIES OF THE
MAYOR, CITY CLERK TREASURER AND DISTRICT
COURT JUDGE.
WHEREAS, the Van Buren City Council desires to grant a cost of living increase for the Mayor
and City Clerk- Treasurer and set the City's share of the salary of the District Court
Judge, which would be reflected on the city payroll for January 15, 2013.
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY
COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS, TIIAT:
SECTION 1: Beginning on the first day of January 2013, the salary of the Mayor,
City Clerk- Treasurer shall be as follows:
MAYOR $62,551.54
CITY CLERK TREASURER 546,277.48
SECTION 2: Beginning on the first day of January 2013, the City's share of the District Court
Judge's salary to be submitted to the State of Arkansas Department of Finance
and Administration shall be as follows:
DISTRICT COURT JUDGE $27,551.90
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of S for and 0 against, the foregoing Ordinance at
its regular meeting held on the 17th day of December, 2112.
Robert D. Fr -n
Mayor
ATTESTED: K I''1 O r 012M:
arbie Curtis a andiee Cu andice A. Settle
('itv Qflnmev
On the agenda next was to consider AN ORDINANCE AUTHORIZING THE
MAYOR TO CONTRACT AND TO PURCHASE LIGHTING EQUIPMENT AND
THEIR INSTALLATION FOR THE MUNICIPAL TENNIS COURTS THROUGH THE
INTERLOCAL PURCHASING SYSTEM AND THE TEXAS ARKANSAS
PURCHASING SYSTEM "TIPS /TAPS COOPERATIVE PURCHASING PROGRAM;
DECLARING AND EMERGENCY; AND FOR OTHER PURPOSES. The City Clerk read
the Ordinance in its entirety. Alderman Parker moved that the rules be suspended and the
Ordinance be placed on its second reading. The motion was seconded by Alderman Sagely.
The council followed with a unanimous vote. The City Clerk then read the Ordinance the second
time.
Alderman Dodd moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Ragsdale. The council
followed with a unanimous vote. The City Clerk then read the Ordinance the third and final
time. The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Parker and seconded by Alderman Ragsdale to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Parker, Moore, Ragsdale, Dodd
and Sagely. The Mayor declared the motion carried as there were five (5) ayes and (0) nays.
Four (4) votes being necessary for passage.
Motion was made by Alderman Parker and seconded by Alderman Ragsdale, that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Parker, Moore, Ragsdale, Dodd and Sagely. Nays none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 28 -2012
urn OF VAN BUREN, ARKANSAS NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY
COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS, THAT:
ORDINANCE NO. Ln o -2012
SECTIONI: The City of Van Buren, Arkansas is in immediate need of certain equipment, as
BE IT ENACTED BY IRE CITY COUNCIL, FOR THE CITY OF VAN BUREN, set forth above_
ARKANSAS, AN ORDINANCE TO BE ENT TIED: SECTION 2: Said equipment is to be purchased from YNSCO Lighting, for the sum of
583,000 00 plus sales tax, labor, and unloading of equipment as applicable.
AY ORDINANCE AUTHORIZING THE MAYOR TO
CONTRACT AND TO PURCHASE LIGHTING EQUIPMENT AND SECTION 3: Said equipment is to be installed by Hill Electric, Inc., for the sum of 546,800.00.
THEIR INSTALLATION FOR THE MIUNICIPAL TENNIS
COURTS THROUGH THE ITERLOCAL PURCHASING SECTION 4: Itisfurther found that due to the immediate need to acquire and install this
SYSTEM AND THE TEXAS ARKANSAS PURCIIASLNG SYSTEM equipment between sports seasons an emergency is declared to exist and this
("TIPS/TAPS") COOPERATIVE PURCHASING PROGRAM; ordinance being necessary for the preservation of the public health, safety, and
DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. welfare, it shall take effect immediately from and after its passage and approval.
WHEREAS, the City of Van Buren recognizes the need to provide for the recreational SECTION 5: The Mayor and City Clerk are hereby authorized by the City Council for the City
needs of its residents; and of Van Buren to execute all documents, contracts, and agreements necessary to
effectuate this Ordinance.
WHEREAS, in an effort to meet the recognized recreational needs, the City desires to
purchase and install new lighting at the Municipal Tennis Courts; and SECTION 6: The various provision and parts of this Ordinance are hereby declared to be
WHEREAS, after a review of the various fighting equipment and resources available, the City severable, and, if any section or part of a section, or any provision or part ofa
of Van Bared desires to purchase light structures from lvlUSCO Lighting for the provision herein, is declared to be unconstitutional, inappropriate, or invalid by
total price of 583,000.00 plus sales tax, labor, and unloading of equipment as any court of competent jurisdiction, such bolding shall not invalidate or affect the
applicable; and remainder of this Ordinance and to that extent the provisions hereto are declared
WHEREAS, the City of Van Buren desires to have the lighting installed by Hill Electric, Inc- to be severable
for a total price of 546,80000; and its City Council, did
IN WITNESS VWHEREOF, the Ciry of Van Buren, Arkansas, by y
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing pass, approve, and adopt, by a vote of 5 for and 0 against, the foregoing Ordinance at its
such equipmcal through a cooperative purchasing agreement such as the one regular meeting held on the 17 day of December, 2012.
between the City of Van Buren and TIPS/TAPS, pursuant to ARK. CODE ANN.
§l9 -i1 -249; and g
WHEREAS, the City has decided that it is in its best interest to purc'aase the above listed
equipment and installation via TIPS /TAPS, pursuant to the terms setfoah in the
contract pricing worksheets attached hereto as Exhibit "A" and "B". Ro •err D. F an
Mayor
ATTESTED: 'ED AS f FOIL \l:
o
Barbie Curtis ce Seale
City Clerk/Treasurer City Attorney
Next on the agenda was Boards and Commissions. The Van Buren Municipal Utilities
Commission recommended the re- appointment of Jim Williamson to another term. Alderman
Parker seconded by Alderman Ragsdale made a motion to grant the nomination.- The Council
followed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman
Ragsdale and seconded by Alderman Dodd to appropriate the sum of 1,254,449.20 to pay
expenses and salaries for November 2012, presented by the City Clerk. The Council followed
with a unanimous vote.
y 1
PAGE:
y +j l 12-03-2012 03 PM C I T Y O F V A N 4 0 0 1 0
El TRIAL 5512210E o
v. :o1 OF /0006040 302,0, 2012
l
10 General
:'EAR TO DATE
4 e, MO. \'TX TO DATE
3 L 010175 0041171 DEBITS CREDITS
L ACCT,'. AC COUYT NAME
i'
vii ASSETS
4 1
1000 Petty cash 4 .00 200.00
1 020 Cash in Bonk 60,3]2.29 105 O
VA 1020.01 Cash In Sank -Ins. Reimb. 0.00
0.00
1020.03 Cash In Back- A1P's6Walmar: Gra 0.00 0.0D
b' 1020.04 Veterans' Memorial -Act 034 0.00 1 2 1 9 2 3 3 0 9 9 3 1 4 3 1 7 6
1020.05 2009 Byrne Recovery Grant 0.00 0.00 1 9 7 7 0 0
4,200.00 4,200.00 O
1020.06 20 Byrn Grant 1 2 0 9 5 1
000
i'1 1020.07 2003 Byrne Grant 0.00 5 i b i i 0 0 2,
1020.08 cash in Bank- scorn Damage 0.00 o Do
M 1020.09 District coot Grant-Mediation 0.00
zs %0,71;`70=
gi
1020.10 Cash in Bank EC 600.00 4,637.70 1 6 2 5 2 5 0 T
F'
1020.11 Cash in Bank -KVBB 356.08 168'92 4 1 3 0 7 5 I
1020.12 Emergency Management Fund 0.00 0.00
1020.13 Cash .n Bank ACT 833 19,959.47 72,234.29 0 0 7
60 1020.14 COUrt Automation District 1,675.00 90,741.64 1 3 7 5 I-4 4 4 9 2 0 Y
1020.15 Cash in Bank -ACT 1319 0.00 0.00
1020.16 AR Dept of Rural_ Services C.00 0.00
1020 -17 New Police Dept
1,]50.00 33,250.00
1020.18 Cash, in Bank 9D CO Tax 22,]33.3] 31,760.18
1020.19 Cash in Bank FD Co Tax 22,333.87 60,574.18
{i 1020.20 Cash In Bank Erosion Control 275.00 11,600.00
11 1,000.00
1020.21 Cash in Bank- CPACaaemy 1,000.00
1020.22 Cash In Bank -PEG Gran[ 0.00 10,000.00
MI: ]020.21 Cash to Bank Levee 650.00 1.145.25
P' 1020.20 Marina Repa_is 0.00
0,865.39
it 1020.30 Field of Dreams Equipment 200.80 234.15
5.
1020.31 Cash in Bank Parks 6 Roc 10 11,303.13
B 1020.32 GIF -Par t Recreation 0.00 0.00 M
1020.33 Cash in Bank -Yard 'Waste 8,899.95 116,109.62
1020.51 Cash in Bank Cemetery 123'53 2,784.47
iql 195,392.5 !4
1020.91 Cash in Bank Cap Imp 110,481.80 0.00 f4
411 1040 Investments 0.00 4.
o. 00 0.00
1090.10 Investments Sa_ea Tax City DD 0.00
Vii; 1040.10 Investments PD co Tax 0.00
`i6 1040.19 Investments FD Co Tax o.00
0
1040.27 Investments Levee 0.00 .00
0.00
I 1040.31 Investments Parks 6 Rec 0.00
1090.51 Investments Cemetery 0.00 38,152.59
620,653.01
Ili 1040.91 Investments Cap Imp 0.00
!ii 1050 Fixed Assets 0.00 0.00 o. 00
ii 1051 Accumulated Depreciation 0.00
1504 030 from Payroll 0.00 0.00
1 1505 C ue FrOM ocher [3145 0.00 0.00
1520 Due from Street Fund
55 0 -45
0.00
1540 Due From Library Fund
0,00
LIABI1i:I6E AND FOND BALANCE
Next Police, Fire, Building Inspector, Engineer, Ambulance and District Court
Reports were presented for filing. There being no further questions or changes the
reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had a
request from King School to close streets on April 6 for their annual "Run with the Knights" 5K
run. Motion was made by Alderman Parker and seconded by Alderman Ragsdale. The council
followed with a unanimous vote.
Jennifer laid at each council member's place information regarding Clean Line Energy.
Mayor Freeman explained that Clean Line Energy is working towards transmission lines from
Western Oklahoma to Memphis. The goal in Western Oklahoma is to build wind farms however
there's no way to transfer that energy to where it's needed in the southeast part of our country.
Mayor Freeman noted the reschedule of the January council meeting from January 21 to
January 28 because of Martin Luther King Day, and the reschedule of the February council
meeting from February 18` to February 25 for President's Day.
Mayor Freeman had a MPO meeting today with Joe Shipman. He gave an update, there's
a lot of construction going on with I -49 over by Chaffee. Also, the rebuild of I -540 will affect the
city significantly. It's the largest single contract led by AHTD. It will go from 1 -40 to Rogers
Avenue and will take approximately a year to 18 months. Traffic will be affected in Van Buren
due to people avoiding construction zones.
Alderman Parker asked on an update on Rena Road. Mayor Freeman said that it's in
progress, slow progress. Mayor Freeman thanked Southwest EMS for their attendance. Area
Agency on Aging asked about the yearly contribution from the City of Van Buren. Mayor
Freeman replied that yes the $4,000 is in the budget.
There being no further business, motion was made by Alderman Dodd and seconded by
Alderman Ragsdale to adjourn. The Council followed with a unanimous vote. The meeting
adjourned at 8:10 p.m.
ATTESTED: A' O VED:
�QJ X 1 1 --�BitotA CITY CLERK TREASURER MAYOR