ORD NO 24-2012 7
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO.el 2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE AUTHORIZING THE MAYOR TO CONTRACT WITH
CRAWFORD CONSTRUCTION COMPANY FOR CERTAIN BUILDING
REPAIRS, WAIVING BIDDING REQUIREMENTS, DECLARING AN
EMERGENCY, AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren suffered water damage to the King Opera House on the weekend
of September 15, 2012 which needs immediate and substantial repairs; and
WHEREAS, the City of Van Buren has property insurance with the Arkansas Municipal League
Property Program that will cover the repairs to the building, less a deductible of
$5,000.00 per occurrence; and
WHEREAS, it would be impracticable and unfeasible to bid these repairs, and there is no potential for
savings to the city and insufficient time to let bids on the repairs without sustaining
further damage and the City needs to be able to submit repair estimates to the insurance
company, and upon their approval, immediately begin repairs without any delays or any
action by the City Council; and
WHEREAS, Section 14 -58 -303 of the ARKANSAS CODE ANNOTATED provides that "The
governing body, by Ordinance, may waive the requirements of competitive bidding in
exceptional situations where such procedure is deemed not feasible or practical."
NOW, THEREFORE, BE IT ORDALNED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN, ARKANSAS, THAT:
SECTION 1: The City Council hereby waives the requirements of competitive bidding for repairs to
the King Opera House as such a procedure is not deemed to be feasible or practical under
the circumstances.
SECTION 2: The Mayor and City Clerk arc hereby authorized to enter into a contract with Crawford
Construction Company for repairs to the King Opera House in the amount of $38,900.00
(Exhibit "A subject to Arkansas Municipal League Property Program authorization.
SECTION 3: The repairs hereto are deemed and found to be necessary for the immediate preservation
of property, health, safety and welfare of the City, and as such an emergency is hereby
declared, and this Ordinance shall take effect and be in full force upon and after its
passage and approval.
IN WITNESS WHEREOF, the City of Van Burei Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of 'S for and 0 against, th fore. u ing 0 e'nance at its gular meeting
held on the 19' day of November, 2012. YY
.s_aW a—
Robert D. Freem,
Mayor
AT ESTEP: PPROVEll A OSOR�l:
Li
(.4Matii--. Barbie Curtis Candied. Settle
City Clerk/Treasurer City Attorney
OVA WORD
CONSTRUCTION.
COMPANY
1103 South 28th Street Arkansas License No. 0012410213
Van Buren, AR 72956
Phone (479) 474 -2395 n Ly A T
1J
Fax x (479) 474 -2390 g 17 1�
TO DATE
11/13/12
City of Van Buren, AR JOB NAME/LOCATION
Attn: Hon. Bob Freeman, Mayor Repair Damage to King Opera House
via e -mail jfroud @vanburencity.org
We hereb subs t nee otattons(fo sco a of wo
r as outl ed aoo e N w
Y_ P., .?-,t ._��em S s a n .u,-
Furnish all equipment, labor and materials necessary to
replace drywall and subfloor; paint; electrical;
and carpet 38,900.00
TOTAL BED 38,900,00
Payment to be made as follows:
Upon completion
All material is guaranteed to be as specified. All work to be completed in a protessional manner according to standard
practices. Any alteration or deviation from above specifications involving extra cost will be executed only upon written
orders and will become an extra charge over and above the estimate. All agreements are contingent upon strikes,
accidents or delays beyond our control. Owner is to carry fire, tornado and other necessary insurance. Our workers are
full covered b Workers Com ensation Insurance.
CRAWFORD CONSTRUCTION COMPANY
NOTE: This proposal may be withdrawn by us
if not accepted within thirty (30) days. By: f ir
JOHN MOSS
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the wo
specified. Payment will be made as outlined above.
CITY OF VAN BUREN, ARKANSAS
By: