ORD NO 17-2012 CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. -2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE AUTHORIZING THE MAYOR TO
CONTRACT AND TO PURCHASE LIGHTING EQUIPMENT FOR
SOFTBALL FIELDS LOCATED AT THE FIELD OF DREAMS
THROUGH THE INTERLOCAL PURCHASING SYSTEM AND
THE TEXAS ARKANSAS PURCHASING SYSTEM "TIPS/TAPS
COOPERATIVE PURCHASING PROGRAM; DECLARING AN
EMERGENCY; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren recognizes the need to provide for the recreational
needs of its residents; and
WHEREAS, in an effort to meet the recognized recreational needs, the City desires to
construct new softball fields at the Field of Dreams; and
WHEREAS, the City recognizes the need to light said fields for play after hours of
darkness; and
WHEREAS, after a review of the various lighting equipment and resources available, the City
of Van Buren desires to purchase light structures from MUSCO Lighting for the
total price of $99,000.00 plus sales tax, labor, and unloading of equipment as
applicable; and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing
such equipment through a cooperative purchasing agreement such as the one
between the City of Van Buren and TIPS /TAPS, pursuant to ARK. CODE ANN.
§19 -11 -249; and
WHEREAS, the City has decided that it is in its best interest to purchase the above listed
equipment via TIPS /TAPS, pursuant to the terms setforth in the contract pricing
worksheet attached hereto as Exhibit "A
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY
COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS, THAT:
SECTION 1: The City of Van I3uren, Arkansas is in immediate need of certain equipment, as
set forth above.
SECTION 2: Said equipment is to be purchased via TIPS /TAPS, for the sum of $99,000.00 plus
sales tax, labor, and unloading of equipment as applicable.
SECTION 3: It is further found that due to the immediate need to acquire this equipment an
emergency is declared to exist and this ordinance being necessary for the
preservation of the public health, safety, and welfare, it shall take effect
immediately from and after its passage and approval.
SECTION 4: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents, contracts, and agreements necessary to
effectuate this Ordinance.
SECTION 5: The various provisions and parts of this Ordinance are hereby declared to be
severable, and, if any section or part of a section, or any provision or part of a
provision herein, is declared to be unconstitutional, inappropriate, or invalid by
any court of competent jurisdiction, such holding shall not invalidate or affect the
remainder of this Ordinance and to that extent the provisions hereto are declared
to be severable.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of t{- for and 0 against, the foregoing Ordinance at
its regular meeting held on the 17 day of September, 112.
Robert D Fr
Mayor
Y
ATTESTED: a 1D AS TO FORM:
94;14 Ctk f V ,st
Ba. r A. Sett e
1)., City Clerk/Treasurer City Attorney
Y
rnu
Q a e
o A c
Van Buren Field of Dreams Softball Phase 2
Van Buren, AR
Date: September 11, 2012
TIPS AND TAPS
Master project: 146396
Contract Number: 8022510
Expiration: 02/23/2013
Commodity: Sports Facility Lighting NEW
Quotation Price
Musco's Light Structure GreenTM as described below and delivered to the job site $99,000.00
Equipment Description
Light Structure Green' System delivered to your site in Five Easy PiecesTM
(8) Pre -cast concrete bases
(8) Galvanized steel poles
UL Listed remote electrical component enclosures
Pole length wire harness
(32) Factory -aimed and assembled luminaires
Also Includes:
Energy savings of more than 50% over a standard lighting system
50% less spill and glare light than Musco's prior industry leading technology
Musco Constant 25TM product assurance and warranty program that eliminates 100% of your
maintenance costs for 25 years, including labor and materials
Guaranteed constant light level of 50 footcandles Infield, 30 footcandles Outfield for 25 years
1 group re -lamp at the end of the lamps' rated life, 5000 hours
Reduced energy consumption
Control Link Control Monitoring System for flexible control and solid management of your lighting
system
Lighting Contactors sized for voltage and phase available at service location
Sales tax, if applicable, is not included as part of this quote.
Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential.
Payment Terms to be determined between Musco Credit department and purchasing entity
Fax or Mail a copy of the Purchase Order to Region 8 Service Center and Musco Sports Lighting:
Region 8 Educations Service Center Musco Sports Lighting, LLC
Attn: Kim Thompson Attn: Barbara Davis
PO Box 1894 PO Box 260
Mount Pleasant, TX 75456 Muscatine, IA 52761
Fax: 866- 839 -8472 Fax: 800 374 -6402
E -mail: tips @reg8.net E -mail: barb.davis @musco.com
2009, 2010 Musco Sports Lighting, LLC 1 SD- 2565 -2
All purchase orders should note that this is a TIPS and TAPS purchase.
Musco will make every effort to coordinate shipment so that delivery corresponds with the customer's payment
schedule. We will expect payment within the terms described above unless there is a written statement from
Musco's corporate headquarters stating the acceptance of different terms.
Delivery to the job site from the time of order, submittal approval, and confirmation of order details
including voltage and phase, pole locations is approximately 30 -45 days. Due to the built -in custom light
control per luminaire, pole locations need to be confirmed prior to production. Changes to pole locations
after the product is sent to production could result in additional charges.
Notes
Quote is based on:
Shipment of entire project together to one location
Field size of 60/200/200/200 for Softball
Structural code and wind speed IBC 2009, 90MPH, Importance factor 1.0
Confirmation of pole locations prior to production
Thank you for considering Musco for your sports lighting needs. Please contact me with any questions.
Jeremy Lemons
Sales Representative
Musco Sports Lighting, LLC
PO Box 260
2107 Stewart Road
Muscatine, Iowa 52761
Phone: 501.778.8882
E -mail: jeremy.lemons @musco.com
Fax: 800- 374 -6402
2009, 2010 Musco Sports Lighting, LLC 2 SD- 2565 -2