RES NO 09-02-2012 CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. Q a 2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF FIRST
COMMUNICATIONS FOR THE PURCHASE OF FIFTEEN (15) NEW
MOTOROLA PM400 MOBILE RADIOS, THIRTY -FOUR (34) NEW
MOTOROLA HT750 PORTABLE RADIOS AND TWO (2) NEW
MOTOROLA PM400 BASE RADIOS FOR THE VAN BUREN
POLICE DEPARTMENT.
WHEREAS, the City of Van Buren has advertised for bids for the purchase of the above new radio
equipment for the Police Department; and
WHEREAS, bids have been received and opened in accordance with Arkansas Law and First
Communications was the lowest bidder for the above listed Motorola Radio Equipment,
meeting the bid specifications; and
WHEREAS, the City of Van Buren has determined that the bid for the Motorola Radio Equipment of
First Communications in the amount of 525,259.52 is the best bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1: The City of Van Buren, Arkansas accepts the bid of 25 259.52 which includes
applicable sales tax as submitted by First Communications for said Motorola Radio
Equipment, as set forth in "Exhibit A" attached hereto.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the purchase and to execute all
documents necessary to effectuate the agreement.
IN WITNESS WHEREOF, the Citv of Van Buren, Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of L for and 0 against, the foregoing Resolution
at its regular meeting held on the 17 day of September, 2012.
y
Robert D. F
Mayor
ATTESTED: 4 A 0 ED S TO FORM:
no ice A. Settle
ILA-11." City Clerk/Treasurer City Attorney
VAN BUREN 111 South 11 Street, Van Buren, AR 72956
�I
P. Q; o- Ph: (479) 474 -1234 •Fax: (479) 474 -0203
e' Kenneth Bell, Chief of Police
Notice of Bid
The City of Van Buren is currently accepting bids on the following radio equipment for
the Police Department:
(15) Motorola PM400 VHF Mobile Radios 45 -Watt 64- Channel W/ Scan. Price needs to
include programming; black stinger VHF Antenna; Coax and Connector.
(34) Motorola HT750 VHF 5 -Watt Portable Radios (Walkies) 16- Channel With Scan and
Emergency Button. Price needs to include Programming; Stubby Antenna; Belt Clip;
Rapid Rate Desktop Charger; 1 NiMH Battery and PMMN4021A Speaker Mic.
(2) Motorola PM400 VHF Base Radios 45 -Watt 64- Channel W/ Scan. Price needs to
include: RMN5068 Desk Style Microphones; RLN5391 Desk Tray W/O Speaker; and
HLN9242 Accessory Kit for each of these two base radios.
Submit your bid in writing to: Van Buren Police Department attn: Lieutenant Stephen
Staggs 111 South 11 Street Van Buren, AR 72956
479 471 -5097 office
479 471 -5024 fax
LtStaqqsvanburencity.orq
The City of Van Buren reserves the right to reject any and all bids for any reason.
Deadline to submit bids will be August 15, 2012.
PROGRESS IS g C i OUR PROJECT
QKA NSA.
08/15/2012 13:25 19505759545 FIRST COMMUNICATIONS PAGE 01
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Motorola Wireless Technology',6' ty:- 11l0Tn/OOL.4
AINiata!l7Ye31�'
234 Blountstawn Hwy RoleOHM
Tallahassee, FI. 32304
(850) 576 -7113
Fax (850) 575 -9545
100 Prepared by: Lelia Allen
`Lt. S1a•hen Ste••s f
:Van Buren PC BAR
:FX 479.471.5024
Lelia Allen 21 day ARO UPS Net 30
15 Me1erela VHF 45 IN 64 channel wr:enn 5319.98 r $4.799.40
15 !urger VHF xnt •'cnax I nc
34 Mpbiola H7753 VHF 16 Channo: w /San and emergency bultcn 479.96 16,318,64
34 S;•bby Ant, bell cllp,rapid cl•letger, NNW bpltery, inc
34 DA00533 REMOTE MIC 41.96 1,426.64
2
2 Motorola PM400 base VHF 45 W 64 CHan wlscen S 299.96 5599.92
2 RMN5065 DESK MICROPHONE 5 75.96 5151.92
2 RI_N5391 DESK TRAY W/0 SPEAKER 34,96 569.92
2 HLN 9242 ACCESSORY KIT 11.00 522.00
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Customer Accoptanee: DATE:
Printed Title Name: ti
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Make all checks payable to First Communications, Inc.
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THANK YOU FOR THIS OPPORTUNITY! ..,fr�
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v 6637 Old Harrison Lane
t k wti Fort Smith, AR 72916
communications inc. 6637OdHarri6 -6445
Fax: 479-646-4141
NEW TECHNOLOGY from an old friend Toll Free: 1- 877 909 -5340
To: Lieutenant Stephen Staggs
Van Buren Police Department
1-5097
LtStaq QUOTE
L tS to q q s v a n b u re n c i tv. o rq
Salesperson Date: 8/2/2012
I Brent Grinnell I
Qty Item Description Unit Price Line Total
VHF Mobile Radio 45 watt 64
15 PM400 channel w/ scan. Programming 333.68 5,005.20
Included in price
15 Mobile Antenna Black stinger VHF Antenna 6.80 102.00
15 Coax Kit Coax and Connector Kit 10.88 163.20
VHF 5 watt 16 channel w/ scan and
34 HT750 emergency button Comes with belt 293.0 9,963.70
clip, rapid rate charger and battery.
Programming included in price
34 Antenna Stubby Antenna 7.14 242.76
34 PMMN4021A Speaker Mic 49.99 1,699.66
2 PM400 VHF Base Radios 45 watt 64 channel
w/ scan 333.68 667.36
2 RMN5068 Desk Style Microphone 81.70 163.40
2 RLN5391 Desk Tray 38.38 76.76
2 HLN9242 Accessory Kit 12.36 24.72
Subtot $tiff 18� 1 o8i7$s' L
Sales Tax :$:;;;1(31' -2 89' 5
Total 21.65'
Thank you for your business! tilligt of Z \4 lie
mission of DCS Radio Communication, Inc. is to supply high quality electronics and accessories,
(such fas but-not limited to,: two radios, GPS Tracking devices, camera; systems, intercom systems,:
mobile computing, bar coding, RFID, Point 10 Point, Point to Multi -point and TEAM Solutions. We offer
sales and service for all of these at the best possible value. We strive to provide both products and
services that exceed the expectations of each of our customers and io be the service provider upon
which they can depend.
6637 Old Harrison In, Fort Smith, AR 72916 Phone 479- 646 -6445 Fax 479 646 -4141 bgrinnell @dcsradio.com
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CONTINENTAL
'dV WIRELESS
10455 VISTA PARK RD DALLAS. TEXAS 75238
PHONE 972- 926 -7443 FAX 972.9260624
August 1, 2012
CITY OF VAN BUREN
VAN BUREN POLICE DEPARTMENT
LIEUTENANT STEPHEN STAGGS
111 SOUTH 11" STREET
VAN BUREN, AR 72956
Phone #479 -471- 5097 /Email.: LtStages(vanburencity. org
In response to your recent request, CONTINENTAL WIRELESS is pleased to provide you with a quotation on
the following equipment.
Continental
QD'• Part N o D e s c r i p t i o n Wireless Total
15 AAM50KQF9AA3 -N PM400 VHF Mobile Radio NET each $335.23 $5,028.45
34 AAH25KDC9AA3 -N HT750 VHF Portable Radio NET each $583.20 $19,828.80
34 PMMN4021 Speaker Mic NET each $41.58 $1,413.72
2 AAM5OKQF9AA3 -N PM400 VHF Mobile Radio NET each $335.23 $670.46
2 RMN5O68 Desk Style Microphone NET each $75.51 $151.02
2 RLN539I Desk Tray w/o speaker NET each $35.47 $70.94
2 HLN9242 Accessory Kit NET each $11.43 $22.86
Shipping not included
We appreciate this opportunity to provide you with this proposal. If you have any questions on this material,
please do not hesitate to contact one personally at 972- 926 -7443. I look forward to hearing from you.
Sincerely,
ljta Weber
Rita Weber
Senior Account Executive F A re[ ®G` ti. RW /ss ;x 4 aS
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t C{Ai' v -s i xeizi °.`TT "s4 4' c,,t t
JJJJ777
r,1
':t Smith
ii of ($al, @SQUO�tati aft igital Solutions
SMITH (Quotation 178102
Two,Way
RADIO
Acct Rep: JEFF DALRYMPLE
Prepared For:
Smith Two -Way Radio, Inc. Van Buren Police Dept.
520 North College Ave. Date: 8/7/2012 111 South 11th Street
Fayetteville, AR 72701 Quote Valid For Van Buren, AR 72956
Ph: (479) 443 2222 30 Days
Fax: (479) 443 5677 Telephone: 479 -471 -5097
Contact: Stephen Staggs
I QTLY n ITEMit N a 4,?gitiA- OESCRIP..TON. W YfttuivimPRicatigaTOTALS
34 AAH25KDF9AA5AN HT1250 136-174 1-5W 128CH 579.00 19,686.00
17 AAM50KQF9AA3_N PM400 45 WATT 146 -174 MHZ 410.00 6,970.00
34 PMMN4021A REMOTE SPKR MIC,RX -JAK 66.25 2,252.50
2 RMN5068A BLACK DESK MIC 120.00 240.00
2 RLN5391A DESKTOP TRAY W/O SPEAKER 51.50 103.00
2 HLN9242A 16 PIN ACCY KIT W /EXPANDE 16.00 32.00
15 35951 152 -162 MHZ BLK UNITY 1/4 12.10 181.50
15 78815 3/4 BRASS MT,CABLE,NO CN 16.50 247.50
15 491537 UHF MALE CRIMP -RG58 4.00 60.00
0 0 13113 I 1- Subtotal:
Sales Tax: �+21� 23�
Quotation Total Iar' 3118811 >733
Equipment:
Installation:
Terms:
Quote Notes:
Quote does include radio programming
Customer is responsible for all applicable sales tax and /or incurred shipping charges. Its is the sole responsibility of the customer
to be FCC licensed for all two way radio communications. CUSTOMER IS RESPONSIBLE FOR FCC AND PCIA CHARGES.
Lease or installment purchase contract: per mo. for months. Freq. Coordination /License:
Accepted By: Print: Signed:
Customer P /O: Date:
Safety Materials Installation for Law Estimate
Enforcement Services
3435 South Zero Street Date Estimate tt
Ft. Smith, AR 72908
8/9/2012 1667
Name Address
Van Buren Police Dept
111 South 11th Street
Van Buren, AR 72956
Item Description Qty Total
AAH25KDC9AA3AN Motorola HT750 16CH 5W portable radio complete w stubby 34 26,826.41T
antenna, Nimh battery, clip and rapid desk charger
PMMN4021 HT REMOTE SPEAKER MIC \V 3.5 JACK 34 2,252.54T
AAM50KQF9AA3AN Motorola PM400 VHF 64 ch 45 w Mobile radio w/ STD mic, 15 7,725.24T
power cable, mounting bracket
PM400 Motorola PM400 VFIF 45 watt 64 channel two way radio W/ 2 1,359.65T
DESK MIC rmn5068/ RLN5391 DESK TRAY W/O SPEAKER
AND TILN9242 ACC KIT
Thank you for your business.
Subtotal r1 r
$5s
Sales Tax $353O l6
Total $41;694;0021
Phone Fax Web Site
479 452 -2833 479 -452 -2885 smilesles.com
Jennifer Froud
From: Bob Freeman
Sent: Tuesday, September 04, 2012 11:31 AM
To jfroud @vanburencity.org
FCC Narrowbanding Compliance
What You Need To Know
The FCC commission's Narrowbanding deadlines affecting land mobile (LMR) radio users in the UHF and VHF bands
arelapproaching rapidly without much fanfare. Are you prepared to tneet these requirements? If not, your business or
agency may not be able to fully communicate within the next one to two years.
Are you ready for Narrowbanding?
The Federal Communications Commission (FCC) is mandating all public safety and industrial /business licensees convert
existing 25 kHz radio systems to minimum narrowband 12.5 kI -Iz efficiency technology by January 1, 2013. The purpose
of the narrowband mandate is to promote more efficient use of the VHF and UHF land mobile frequency bands.
Bob Freeman
Mayor
City of Van Buren
t