RES NO 09-01-2012 CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 1 2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED.
A RESOLUTION AUTHORIZING THE MAYOR TO
PURCHASE CERTAIN VEHICLES FOR THE CITY
OF VAN BUREN POLICE DEPARTMENT,
THROUGH THE STATE PURCHASE CONTRACT;
AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of certain police vehicles, for the safety of life
and protection of property by the City of Van Buren Police Department; and
WHEREAS, the City of Van Buren, utilizing funds paid by Shelter Mutual Insurance
Company after a Motor vehicle collision which totaled a Police Department
vehicle, desires to purchase One (1) Ford Police Interceptor Sedan, for the price
of $23,307.00, fully equipped, as set Forth in attachment "A" hereto; and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing
such vehicles through the state purchase contract, pursuant to ARK. CODE ANN.
19-11-249, and the City has decided that it is in its best interest to purchase the
above listed vehicles via the 2011 -2012 Arkansas State Contract, Award No. SP-
11 -0001.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS, THAT:
SECTION 1: The Police Department of the City of Van Buren, Arkansas is in immediate need
of the vehicles set forth above.
SECTION 2: Said vehicle is to be purchased via the 2011 -2012 Arkansas State Contract,
Award No. SP -11 -0001, from Crain Ford, for the total sum of $23,307.00 each.
SECTION 3: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents, contracts, and agreements necessary to
effectuate this action.
IN TESTIMONY WHEREOF, the City of Van Bur-u Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of Li for and 0 aga'nst, th• foregoing Resolution at its
regular meeting held on the 17 day of September, 2012. 4
Robert-D.Fre
Ma or
ATTESTED: A" t O ED S O FORM:
Cow �1c�Wa
5 Bu, Li Curtis 4l.. s
3 -e l ikh City Clerk/Treasurer City Attorney
ATTACHMENT
STANDARD SPECIFICATIONS
SP42 -0001
x* **i "r3:* tit**************************'i'!************** r'*** *M *K
TTEM 65"
AASIS Material 10128210
*NOTE: Agencies will not be allowed to purchase this vehicle until it is evaluated by The
Michigan State Police Evaluation Program.
TYPE KAB: Ford Police interceptor Sedan with AWD (NO SUBSTITUTES)
MFG Model: Ford Police interceptor Sedan with AWD $23,307.00
AWARDED TO: Crain Ford Vendor Number: 100052072
Delivery Charge for AR Coop Purchasing Program Participants: $1.45 /mile /vehicle
A. SIZE CLASSIFICATION: Vehicle shall be classified in the latest edition of the EPA Fuel
Economy Guide as a midsize or larger car with a minimum combined interior (passenger and
cargo) volume of 110 cubic feet. Vehicle provided must be evaluated as a pursuit vehicle in the
latest Michigan State Police Evaluation Program.
B. STANDARD EQUIPMENT: Each vehicle shall be equipped with the following:
a. Air Conditioning: factory installed and manufacturer standard tinted glass in all
windows; tint may be dealer installed but of same manufacturer as vehicle.
b. Alternator: type and capacity as recommended by manufacturer for vehicle as
equipped.
c. Tilt steering wheel.
d. Automatic Speed Control (may be dealer installed, but of same manufacturer as
vehicle).
e. Automatic Transmission: minimum of six (6) speeds.
f. Battery: maintenance free, type recommended by manufacturer for vehicle as
equipped.
g. Power Brakes: Factory installed ABS brake system.
h. Cooling System: heavy -duty, including heavy -duty extra capacity radiator, heavy -duty
temperature controlled fan, and factory installed coolant recovery system. Anti Freeze:
serviced to -29 °C -20 °F) or lower.
i. Defroster (rear window).
j. Disconnect Door Courtesy Light Switches.
Page 134 of 143
SHELTER INSURANCE COMPANIES
SHELTER Shelter Mutual Insurance Company Shelter General Insurance Company
Date: 08/24/2012 Invoice No.:
Claim No.: ,AT0000000908885 Invoice Date: 08/24/2012
Loss Date: 08/04/2012 Service from:
Service to:
VAN BUREN POLICE DEPT
111 SOUTH 11TH ST
VAN BUREN, AR 72956
Attached below is our draft in the amount of 325,827.00 on the above claim.
PAYMENT DESCRIPTION:
Full And Final Settlement Of 2013 Ford Taurus
COVERAGE(S): PROPERTY DAMAGE $25,827.00 Z3 X'
PAYMENT NOTES:
i
(Please_ retain this letter for your records.)
"`lr atil* Nf itraf tigitAC00..H. WIDO UMENiii{6 ,Q;a, 0030DBACKOR0.00; N WHIT 0PARER "'k t ifet ft
CLAIM NO. SHELTER INSURANCE COMPANIES DATE DRAFT NO.
AT0000000908885 Columbia, Missouri 65218 -0001 08/24/2012 011278435
BOONE COUNTY NATIONAL BANK
UPON ACCEPTANCE PAY TO THE ORDER OF: Columbia, Missy 65205
80-85
815
VAN BUREN POLICE DEPT VOID IE NOT 'PRESENTED a FOR
PAYMENT WITHINr180- DAYS
AMOUNT
Twenty five thousand eight hundred :went)? seven and 00 /100 Dollars $25,827.00
9 ecur,r N N
+cwo 0
FIBS Ott Ba
az 3 1111 1 tiii*Yi'J$ x r3)u,1 ,A.e07id 1 4051§ 3 f1.0
0011278 4 350 ':08 L 5008 5 91: 001 2 580"