RES NO 08-01-2012 CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. l 2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF SPRINGDALE
DODGE FOR THE PURCHASE OF A 3/4 TON PICKUP TRUCK
FOR THE VAN BUREN STREET DEPARTMENT, AND FOR
OTHER PURPOSES.
WHEREAS, the City of Van Buren has advertised for bids for the purchase of a 3/4 ton pickup truck
for the Street Department; and
WHEREAS, bids have been received and opened in accordance with Arkansas law and Springdale
Dodge was the lowest bidder meeting the bid specifications; and
WHEREAS, the City of Van Buren has determined that the bid of Springdale Dodge is the best bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1: The City of Van Buren, Arkansas accepts the bid of 23,308.00 plus applicable sales tax
as submitted by Springdale Dodge as set forth in "Exhibit A" attached hereto; and
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the purchase and to execute all
documents necessary to effectuate the agreement.
IN WITNESS WHEREOF, the City f Van Buren, Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of 4 for and 0 against ■e foregoing Resolution
at its regular meeting held on the 27th day of August 2012.
4.
Robert D. Freeman
Mayor
ATTESTED: AP RO 1 AS FORM:
Barbie Curtis ��a.�+ c ttl e
City Clerk/Treasurer City Attorney
Bid Tabulation
2012 Street Dept Truck
Bid Opening: August 20, 2012 10:00 am
Contractor Bid Price Each Dealer Location
Springdale Dodge 23,308.00 Springdale, AR
Randall Ford No Bid Fort Smith, AR
Harry Robinson GMC No Bid Fort Smith, AR
Landers Dodge (State Bid) 23,308.00 Benton, AR
SPR INGDALE
3709 S. Thompson
Springdale, Arkansas 72764
(479) 751 4563 (800) 252 9686
Fax: (479) 751 0794
Mr. Wayne Sandusky,
Springdale Chrysler Dodge Jeep Ram is pleased to bid on your advertised proposal for one ton pickup.
The truck we are bidding on meets all the state standard specifications SP -12 -0001, Item 421, and any
additional specifications requested in your bid proposal. The bid price for the truck is $23,308.00 and
will take 60 to 120 for delivery from the date of the bid approval. The truck will need to be ordered by
August 31 to receive this price on the 2012 model year. If you order after this date the price and year
model will not be available. If you have any questions feel free to call anytime. Thank you for the chance
to work with you on your bid.
Thank you,
Rick Evans
Business -Link Manager
Springdale Chrysler Dodge Jeep Ram
Phone- (479) 751 -4563 Office
(479) 841 -8030 Cell
ATTACHMENT
STANDARD SPECIFICATIONS
SP -12 -0001
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ITEM 21
AASIS Material 10111950
TYPE PED: Three Quarter (3/4) Ton Heavy Duty, 4x4, Pickup Truck, Long Bed, Crew Cab,
Rear Bench Seat, Four (4) Full Doors, GVWR of at least 8500 lbs.
MFG Model: Dodge Ram 2500 $22,883.00
AWARDED TO: Landers Dodge Vendor Number: 100032541
Delivery Charge for AR Coop Purchasing Program Participants: $1.25 /mile /vehicle
A. STANDARD EQUIPMENT: Each pickup truck shall he equipped as follows:
a. Air Conditioning: factory installed and manufacturer standard tinted glass in all
windows.
b. Alternator: heavy -duty, type and capacity as recommended by manufacturer for
vehicle as equipped
d. Battery: maintenance free, type recommended by manufacturer for vehicle as
equipped.
e. Bumpers: standard front, heavy -duty step type rear.
f. Cooling System: heavy -duty, including heavy -duty radiator, heavy -duty fan, and factory
installed coolant recovery system. Antifreeze: serviced to -29 °C -20 °F) or lower
g. Engine: gasoline, minimum 350 hp.
h. Gauge: oil pressure.
j. Hubs: automatic locking.
k. Inside hood latch control.
I. License plate brackets: front and rear.
m. Long Wide Pickup Bed.
n. Mirrors: two (2) outside, low mount, right and left.
o. Operator's Manual.
p. Paint: one (1) standard exterior color selected from manufacturer's standard list and
specified by ordering entity.
q. Power Brakes: ABS, factory installed.
r. Power Steering: factory installed.
t. Radio: factory installed in dash AM /FM.
Page 43 of 143
ATTACHMENT
STANDARD SPECIFICATIONS
SP -12 -0001
x ***1c* *Y: **i:e **k. xx** **Rr *'i'c* *i'*
u. Suspension: Type recommended by manufacturer for vehicle as equipped.
v. Tires: five (5) radial, size and load range recommended by manufacturer for vehicle as
equipped.
w. Transmission: heavy -duty, automatic, with a minimum of five (5) forward speeds.
x. Upholstery: manufacturer's standard materials and colors to blend with exterior color.
y. Crew Cab w /rear bench seat, four (4) full doors.
z. Tilt steering wheel
aa. Keys: two (2) per vehicle
bb. Windshield washer: with multi -speed wipers
B. OPTIONAL EQUIPMENT: Purchaser may select from the following:
BD. Up to 20% Bio Diesel under OEM Warranty (Standard with CA)
CA. Diesel Engine: minimum 350 hp with a rear axle ratio as recommended by
manufacturer to maximize the vehicles highway performance and towing capabilities.
$10,995.00
DL. Daytime Running Lights $40.00
KO. Skid plate. $100.00
LS. Differential: limited slip, ratio as recommended by manufacturer. $325.00
PO. Automatic Speed Control (may be dealer installed but shall be from same
manufacturer as vehicle) Standard
QI. Short Pickup Bed (deduct). ($100.00 deduct)
XO. Towing, Class of frame attached hitch will be manufacturer recommended for
vehicle as equipped. Must be dealer or manufacturer installed. Must include appropriate
oil and /or transmission cooling capability where required, Insert bar and ball not
included. Standard
XX. Power Windows and Door Locks: factory installed Standard
FFV. Flex fuel: NIA
Page 44 of 143
ADVERTISEMENT FOR PROPOSAL 3/4 TON, 4X4,
CREW CAB PICKUP TRUCK CITY OF VAN BUREN
ARKANSAS Proposals for one (1) 2012, 3/4 ton, 4X4, crew
cab pickup will be received by the City of Van Buren,
Arkansas at the Van Buren Municipal Complex, Office of
the Mayor, 1003 Broadway, Van Buren, Arkansas, until
10:00 a.m., local time, August 20, 2012. Vehicle
specifications can be obtained by calling 479 471 -5025 and
questions about the vehicle requirements may be directed to
the Street Department Manager, Wayne Sandusky 479-
651 -4161. They City of Van Buren reserves the right to
reject any and all Proposals July 20, 2012 Robert D. Freeman
Mayor Publish Dates: 8/1/2012 1- 8/4/2012 1
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