ORD NO 34-2007 0 CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. 34 -2007
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE A CONTRACT FOR, AND PURCHASE OF,
TEN MOBILE COMPUTING ENTERPRISE EDITION
LICENSES FOR THE PUBLIC SAFETY SOFTWARE
PUBLISHED BY INFORMATION TECHNOLOGIES, INC.;
FOR THE APPROPRIATION OF FUNDS; DECLARING AN
EMERGENCY; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren is in immediate need of certain upgrades and licenses for its
mobile computing with the Public Safety Software from Information Technologies
Inc., for the safety of life and protection of property by the City of Van Buren Police
Department; and
WHEREAS, The Police Department has been using Information Technologies, Inc.'s Records
Management software to draft, store, and access police reports since 1998; and
WHEREAS, In January of 2007 the Council approved upgrading the software from the Standard
Edition to the Enterprise Edition, at a cost of $21,625.00; and
WHEREAS, The Police Department has now determined that an additional ten (10) mobile
computing licenses are necessary for the efficient use of the Public Safety Software
at a one time cost of $16.487 and an annual support cost of $3.293.00; and
WHEREAS, the software licenses required by the Police department are proprietary and it is
impractical to consider other companies to provide the software because of the nature
of the mobile computing licenses needed for this software as setforth in Exhibit "A"
attached hereto; and
WHEREAS. the City Council has determined. pursuant to A.C.A. 14- 58- 303(b)(2)(B) that
exceptional circumstances exist which render the competitive bidding process to not
be practical or feasible; and
WHEREAS, a state of emergency exists because the licenses herein are needed immediately to
provide for the safety and welfare of the citizens of Van Buren.
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NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN, ARKANSAS, THAT:
SECTION 1: the City Council in accordance with the terms of A.C.A. 14- 58- 303(b)(2)(B),
hereby waives the requirement of competitive bidding in this particular case as such
procedure is not deemed feasible or practical and authorizes and directs the Mayor
to purchase the above described.
SECTION 2: it is further found that due to an immediate need to acquire ten (10) mobile
computing licenses, an emergency is declared to exist and this ordinance being
necessary for the preservation of the public health, safety, and welfare, shall take full
effect from and after its passage and approval.
SECTION 3: the Mayor is authorized to pay a one time payment of $16,487 for ten mobile
computing licenses, and an annual support fee of $3,293.00, by the City Council for
the City of Van Buren, and to execute all documents, contracts, and agreements
necessary to effectuate this Ordinance.
SECTION 4: The various provisions and parts of this Ordinance are hereby declared to be
severable, and, if any section or part of a section, or any provision or part of a
provision herein, is declared to be unconstitutional, inappropriate, or invalid by any
court of competent jurisdiction, such holding shall not invalidate or affect the
remainder of this Ordinance and to that extent the provisions hereto are declared to
be severable.
IN WITNESS WHEREOF. the City of Van Buren, Arkansas. by its City Council, did pass,
approve, and adopt, by a vote of /p for andt against. the foregoing Resolution at its meeting held
on the 15"' day of October, 2007.
V
Robert D. Free y.
ATTESTED: APPROVED AS TO FORM:
Barbie Curtis, City Clerk/Treasurer N. DoAald_LeI 1 s, Jr. City Attorney
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