06 June 2012 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING JUNE 18, 2012
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, June 18,
2012 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Swaim, Parker,
Moore, Ragsdale, Dodd and Sagely. City Clerk Treasurer Barbie Curtis was present. City
Attorney Candice Settle was absent. This made a total of eight (8) present. A quorum was
declared.
The invocation was given by Pastor Jason Gilmore, Administrative Pastor at Butterfield
Church.
Next, Mayor Freeman led the Pledge of Allegiance.
Next, Mayor Freeman offered congratulations to Kenneth Fry for receiving the Iverson
Riggs Citizen of the Year Award.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on May 21, 2012. Alderman Swaim made a motion to approve the minutes. Alderman Ragsdale
seconded the motion. On roll call, the following Council members voted aye: Alderman Sagely,
Swaim, Parker, Moore, Ragsdale and Dodd. The following voted nay: none.
On the agenda next was to consider A RESOLUTION APPROVING AND
ACCEPTING THE FINAL PLAT OF "PINE VIEW ESTATES -LOTS 1 THROUGH 5",
WITHIN THE PLANNING JURISDICTION OF THE CITY OF VAN BUREN,
ARKANSAS. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was
any discussion. There was none. Alderman Swaim seconded by Alderman Parker moved that the
Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Sagely, Swaim, Parker, Moore, Ragsdale and Dodd. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 6 -1 -2012
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 1 -2012
BE IT ENACTED BY THE CITY COUNCIL, FOR TI-E CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING AND ACCEPTING THE FINAL PLAT
OF "PINE VIEW ESTATES LOTS 1 THROUGH 5", WITHIN THE
PLANNING JURISDICTION OF THE CITY OF VAN BUREN,
ARKANSAS.
WHEREAS, the City of Van Buren, Arkansas, is duly incorporated under the laws of the State of
Arkansas, with all powers, authority and duties of a city of the first class, and under such
authority has adopted the Subdivision Regulations for the City of Van Buren (Ordinance
No. 7- 2003); and
WHEREAS, the Van Buren Planning Commission has reviewed and approved this final plat on June 5,
2012; and
WHEREAS, as a result of this meeting, the proposed Final Plat hereto was recommended by a
majority vote of the entire Planning Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF TI-IE CITY OF
VAN BUREN, ARKANSAS, THAT:
SECTION 1: Subject to the assurances provided in the Code of General Orders of the City of Van
Buren Subdivision Regulations Title 15 et sq., being executed to assure that all
improvements are put in and that all requirements of the Planning Commission are met,
the submitted Final Plat for Pine View Estates Lots 1 Through 5 within the Planning
Jurisdiction of the City of Van Buren, is hereby approved and accepted.
SECTION 2: The Mayor is hereby authorized and directed to sign said plat document and the City
Clerk is authorized and directed to attest to the same, upon acceptance of the constructed
improvements by the City, or, upon filing of any necessary bonds with the City Clerk.
I LN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of (2 for and 0 against, the forego esolution at its regular meeting
held on the I day of June, 2012.
4k
Ro.ert D. Free
Mayor
ATTESTED: APPROVED AS TO FORM:
CBarb
arbie Curtis Candice A. Settle
City Clerk/Treasurer City Attorney
1
Next on the agenda was Boards and Commissions. The Historic District Commission
recommended the reappointment of Jody Rhoades to another term. The Council followed with a
unanimous vote. The Planning Commission recommended the reappointment of Andrew Dibble,
Clarke Moore, and Jay White to another term. Alderman Swaim seconded by Alderman
Ragsdale made a motion to grant the nominations. The Council followed with a unanimous vote.
The Van Buren Library 13oard recommended the appointment of Nelda Capelle to serve a five
year term starting July 1, 2012. Mrs. Capelle has been serving the remainder of Donna Parker's
term since mid 2011. Alderman Swaim seconded by Alderman Ragsdale made a motion to grant
the nomination. The Council followed with a unanimous vote.
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim
and seconded by Alderman Ragsdale to appropriate the sum of 1,358,813.15 to pay expenses
and salaries for May 2012, presented by the City Clerk. The Council followed with a unanimous
vote.
6 -11 -2012 O J S Km C I T Y O E VAN 8 0 0 0 8 0 PAGE: 1 4 4
^oi 9 E 1.
AS OF: MAY 31ST, 20121
I 10 General Fund
11
Y.ONTN TO GATE YEAR TO OFTE" ffi'
A.".CT8 ACCO T' NAY' DE r
jjj BITS CREDITS DEB :TS CREDITS
ASSETS
I
1000 Petty Cash 0.00 200.00
1020 cash in Bank 2,938.87 117,525.02
1020.03 Cash In 8an:- ASP'siwalmart Gra 0.00 0.00
1020.04 Veterans' Memorial -Act 934 0.00 118,923.30
1020.05 2009 Byrne Recovery Grant 0.00 0.00
1020.06 2009 Byrne Grant 0.00 120.00 0
1020.07 2007 Byrne Grant 0.00 0.00
1020.08 Cash On Bank- Storm Damage 0.00 0.00 1 1 2 5 0 6 3 0 1.
1020.09 District c -tnt Gout Grant neat anon 0.00 25.00 00 1 0 7 C l y I 1 0 2 0 1 0 290.00 213.08
1020 11 Cash in Sank Rvse 0.00 0.00 1 S
1020 12 Emergency Managei,ent Fund 0.00 0.00 Y O j
1020.13 Cash In. Bank ACT 833 20,501.00 39,959.14 J 6
1020.14 Court Automation-District 365.00 80,196.09 9 O t 2
1020.15 Cash in Bank -ACT 1314 0.00 0.00
1020.16 AR Dept of Rural Services 0.00 0.00 .I 7 0
1020.17 New Polite Dept 0.00 35,000.00 0 0 7
1020.18 Cash in Bank e0 Co Tax 25,054.44 36,802.21 5 5, l a 1 l o
1020.19 Cash in Dank ED co Tax 20,646.89 97,452.54 i
1020.20 Cash In Bank- etOSton Control 350.00 10.325.00
1020.22 Cash In Back -PEG Grant 5,000.00 10,000.00 0 a
1020.27 Cash in Bank Levee 0.00 6,995.26 r:
1020.28 Marina Repairs 1,183.49 10,039.79
1020.31 Cash in Bank Parks 5 Rec 7,753.36 53,524.75 J
ID20.32 GIF -Parks Recreation 0.00 0.00
I 1020.33 Cash in Bank -Yard waste 4,221.20 86,932.02
1020.51 Cash in Bank Cemetery 586.74 527.33
1 t 1020.91 Cash in Bank Cap rop 1 80,040.35 399,629.98 4
1040 Investments 036.06 252,8]0.1]
1040.10 investments Sales Tax City 0.00 0.00
1040.18 Investments PO Co Tax 0.00 0.00
1040.19 Investments FD Co Tax 0.00 0.00
1040.27 Investments Levee 0.00 0.00
1 1040.31 Investments Parks Rec 0.00 0.00
1040.51 Investments Cemetery 0.00 38,752.59
1040.91 Investments Cap Imp 0.00 1,019,728.91
1050 Fixed Assets 0.00 0.00
1051 ACCtmalated Depreciation 0.00 0.00
ry 1509 Due from Payroll 0,00 0.00
1 1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 22.20 0.00
f 1540 Due From Library Kund 0.00 0.00
LIABLITIES AND FUND 8410210E
2000 Accounts Pa ya'v'e 0.00 0.00
2010 Moniclpal Health Ins. Payable 0.00 0.00
ji
Next Police, Fire, Building Inspector, Engineer, and Ambulance Reports were
presented for filing. There being no further questions or changes, the reports were filed as
submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had a
request from Mount Olive Church to dose streets on Sunday, July l for a carnival. Motion was
made by Alderman Swaim and seconded by Alderman Dodd to grant the request. The council
followed with a unanimous vote.
Mayor Freeman also informed the council that there will be a city hall meeting on
Wednesday at 6:00 p.m. at Heritage United Methodist Church. The citizens committee will be
mailing out a tri -fold pamphlet.
There being no further business, motion was made by Alderman Swaim and
seconded by Alderman Parker to adjourn. The Council followed with a unanimous vote.
The meeting adjourned at 7:11 p.m.
AILth TED: /7�A�LLCB� AP ROVED:
l Lt
CITY CLERK TREASURER MA OR r