ORD NO 10-2012 CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. 10 2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING
AND AUTHORIZE THE PURCHASE OF REFRIGERATOR
FREEZERS AND A COMMERCIAL ICE MACHINE FROM
METRO APPLIANCES MORE, DECLARING AN
EMERGENCY; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren was awarded an energy grant from the Arkansas
Department of Energy and the approved grant included the replacement of six (6)
refrigerator /freezers and one commercial ice maker; and
WHEREAS, the appliances are required to be Energy Star and American made certified; and
WHEREAS, the availability of American made certified appliances is severely limited; and
WHEREAS, the purchase of said appliances must be completed by May 31, 2012 for grant
purposes; and
WHEREAS, the City has had Metro Appliances More research availability of appliances that
meet the requirements and they have determined the most cost efficient
refrigerator /freezers available are the Viking Professional Series VCSF136DSS at
a cost of $3,999.00 each and the Scotsman CO530SA -32 Commercial Ice Machine
at a cost of $4,269.00. all plus applicable taxes.
WHEREAS, the City Council has determined, pursuant to A.C.A. 14 -58 -302 that exceptional
circumstances exist which render the competitive bidding process to not be
practical or feasible, specifically that due to the lack of appliances available to
meet the grant requirements and Grant timelines is in the best interests of the
citizens of the City of Van Buren to purchase the appliances as competitive
bidding will so delay the process that it is unlikely the appliances would be
available.
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY
COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS, THAT:
SECTION 1: The City of Van Buren, Arkansas has an immediate need to purchase the
appliances.
SECTION 2: Said appliances will be purchased from Metro Appliance More of Springdale,
Arkansas, for the total sum of $30,524.04 pursuant to the invoice attached hereto
as Exhibit "A."
SECTION 3: The City Council in accordance with the terms of A.C.A. 14 -58 -302 hereby
waives the requirement of competitive bidding and directs the Mayor to purchase
the above described appliances for the price set forth in Section 2 above.
SECTION 4: It is further found that due to the immediate need to acquire these appliances an
emergency is declared to exist and this Ordinance being necessary for the
preservation of the public health, safety, and welfare, it shall take effect from and
after its passage and approval.
SECTION 5: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents, contracts, and agreements necessary to
effectuate this Ordinance.
SECTION 6: The various provisions and parts of this Ordinance are hereby declared to be
severable, and if any section or part of a section, or any provision or part of a
provision herein, is declared to be unconstitutional, inappropriate, or invalid by
any court of competent jurisdiction, such holding shall not invalidate or affect the
remainder of this Ordinance and to that extent the provisions hereto are declared
to be severable.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of (p for and Q against, the foregoing Ordinance at its
regular meeting held on the 21 day of May, 2012.
1
Robert D. Freeman
Mayor
ATTESTED: A' OVED AS TO FORM:
Le_ ra
L ou idic
-Barbie Curtis Can. e A. Settle
lb-em City Clerk/Treasurer City Attorney
Invoice: I 7195591
5700 N.Thompson
Created: 5/10/12 I Invoice METRO? v i Springdale, AR 72764
Arvt:ra Muss 479-750-2200
8 Business; J First: JENNIFER Last IIENNIFER
First Last b Business: CITY OF VAN BUREN
L Addr 1; A Addr 1: AYORS OFFICE
Addr 2: d Addr 2:
T City /SVZip: j d GilylSt'Zip: AN BUREN R (72901
0 Acct Rep: Phone: r Contact: Phone: 1(479) 474.1541
7 Ciiit tl,),ILE-LaiiteITI3Ya:),1 '_RatelPUrchaseOrder Ad['IIP,tione ?Num6zi01'7ax•CodOlId
r Veldla R. ,11 lilt Call :100100/00 Ii 00100 /oo 1 Pennifer 1251 Van Burt
:peyrrant Methadst, littit Cheoder aaar otc'plot
H Finance' 0 Credit Card 1 1 I.) Cash. Check 1 I ig
t, Oty. HousetE4 :i Moodel .c odjr-ophort. ,f' i ItentAmalETE: Lincjretal
JU 6 I IlViking S/S Fridge I 3,909.00.1 23,994.001
JLI{ 1 IICO5308A -32 ,FScottsman Ice Machine J II 4,269.00 4,269.00!
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Sub Total: 28,263.00
Notes:
fax 471- 5010.'Original Quote on 5/4/12 Tax: 2,281.04
Misc. Charges: .00
Total: 30,524.04
Down Payment: I .00:
9 g p
Builders Allowance: I .00:
11101110001111111 101010111101110 IIII 1001 Total Due: 30,524.04
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