03 March 2012 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING MARCH 19, 2012
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, March
19, 2012 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Swaim, Parker,
Moore, Ragsdale, Dodd and Sagely. City Attorney Candice Settle and City Clerk- Treasurer
Barbie Curtis were present. This made a total of nine (9) present. A quorum was declared.
The invocation was given by Reverend George Lynn of Living Word Baptist Church.
Next, Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on February 27, 2012. Alderman Swaim made a motion to approve the minutes. Alderman
Parker seconded the motion. On roll call, the following Council members voted aye: Alderman
Parker, Moore, Ragsdale, Dodd, Sagely and Swaim. The following voted nay: none.
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN FIXED
ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET INVENTORY, BY
SEALED BID, AUCTION OR OTHER METHODS AUTHORIZED UNDER THE LAW,
AND FOR OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. There was none. Alderman Swaim seconded by
Alderman Parker moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Parker, Moore, Ragsdale, Dodd, Sagely and Swaim.
Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -1 -2012
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. J 1 -2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN.
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY
CLERK TO REMOVE AND DISPOSE OF CERTARA FLIED
ASSETS FROM THE CM' OF VAN BUREN'S FIRED ASSET
INVENTORY, BY SEALED BID, AUCTION OR OTHER
METHODS AUTHORIZED UNDER THE LAW, AND FOR
OTFIER PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset inventory list which
are obsolete, and/or beyond repair, and are no Longer cost effective, so as to no longer be
needed by the City; and
WHEREAS, after an inventory of Fixed Assets, it is therefore recommended by our State Auditor
that said items or item be removed from the City's Fixed Asset Inventory and
disposed of by sealed bid, auction or as otherwise authorized under Arkansas law.
NOW, THEREFORE, BE IT RESOLVED BY 1 H CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or
assets from the Fixed Asset Inventory and to dispose of same by sealed bid, auction or
other such methods authorized under the law:
Department Amount Description of Inventory Control
Field of Dreams $2,056.00 48 "X -Mark Mower DR -17
S/N 116038
Field of Dreams $2,761.94 John Deere660 Tiller DR -34
SN M00660X17007
Property Maint $13,998.00 2001 Dodge Pickup PM -15
S/N IB7HC16Y71S655811
Street Dept $8,950.00 1997 Dodge Pickup ST -286
S/N 3B7HC13YOVG730124
LN NATTINESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote olio_ for and 1) a the foregoing Resolution at its
regular meeting held on the 19 of March 2012.
4'
Robert D. Fre
JIsi1_
Mayor
ATTESTED: QVE A TO FORM:
to a l t
Barbie Curtis Candice A. Settle
City ClerkTIreasurer City Attorney
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO SOLICIT BIDS FOR'/ TON PICKUP TRUCKS FOR THE STREET
DEPARTMENT. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there
was any discussion. Mayor Freeman said these will replace two high mileage vehicles in the
street department and move them down to property maintenance or yard waste departments.
Alderman Ragsdale asked about the possibility of using state bid program. Mayor Freeman
replied that they will look into it. Alderman Swaim seconded by Alderman Ragsdale moved that
the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Parker, Moore, Ragsdale, Dodd, Sagely and Swaim. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -2 -2012
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 3 2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTI-IORIZLNG THE MAYOR TO SOLICIT
BIDS FOR 'A TON PICKUP TRUCKS FOR THE STREET
DEPARTMENT.
WHEREAS, the Street Department needs to purchase two `/x ton, extended cab, 4 wheel drive
pickups; and
WHEREAS, the Street Department seeks to use department funds to purchase the new trucks to
replace aging, high mileage trucks; and
WHEREAS, the Street Department needs to obtain bids for such vehicles, contingent on the
availability of funds, in accordance with state law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1: The Street Department is hereby authorized -to solicit bids for the purchase two 'A ton,
extended cab, 4 wheel drive pickup tracks contingent on the availability of funds from the
disposal of obsolete and/or unnecessary assets.
LN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of LL for and t) against, the foregoing Resolution at its regular
meeting held on the 19 day of March 2012. C
4 =tsri:.:
Robert D.F
Mayor
AIIESTED: APP ro ORM:
Barbie Curtis Candice A. Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION APPOINTING AN
UNDERWRITER FOR A PROPOSED ISSUE OF SALES AND USE TAX BONDS TO
FINANCE CAPITAL IMPROVEMENTS; AND PRESCRIBING OTHER MATTERS
RELATING THERETO. The Clerk read the Resolution in its entirety. Mayor Freeman asked
if there was any discussion. There was none. Alderman Swaim seconded by Alderman Parker
moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Parker, Moore, Ragsdale, Dodd, Sagely and Swaim. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 3 -3 -2012
RESOLUTION NO. 3 ac
A RESOLUTION APPOINTING AN UNDERWRITER FOR A
PROPOSED ISSUE OF SALES AND USE TAX BONDS TO
FINANCE CAPITAL IMPROVEMENTS; AND PRESCRIBING
OTHER MAT I ERS RELATING THERETO.
WHEREAS, the City Council of the City of Van Buren, Arkansas (the "City is
considering calling a special election to submit to the voters the questions of issuing bonds to
finance various capital improvements; and
WHEREAS, the bonds that are approved would be payable from a proposed local
sales and use tax; and
WHEREAS, the bonds would be issued under Amendment No. 62 to the
Constitution of the State of Arkansas "Amendment 62 and
WHEREAS, Amendment 62 requires that voters separately approve a maximum
principal amount of bonds for each purpose (i.e., park improvements); and
WHEREAS. the City needs the assistance of a bond underwriter in order to arrive
at a maximum principal amount of bonds per purpose to propose to the voters; and
WHEREAS, pursuant to A.C.A. §14- 164 -315, the City has determined to select
Stephens Inc. as the bond underwriter for the proposed bond issue;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Van
Buren, Arkansas:
Section 1. That Stephens Inc. is hereby appointed as the bond underwriter for
the proposed bond issue.
Section 2. The officials of the City are authorized to work with Stephens Inc.
as bond underwriter in order to determine the size of the bond issue and maximum principal
amounts allocated per purpose.
Section 3. As the issuance of the bonds is, under Arkansas law, subject to the
approval of the City Council, by ordinance, any sale of the bonds, if approved by the voters, will
be subject to the approval of the City Council.
This Resolution passed this q day of March. 2012.
APPRO
ATTEST: By: 4
fayor
City Clerk
(SEAL)
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim
and seconded by Alderman Ragsdale to appropriate the sum of 984,744.97 to pay expenses and
salaries for February 2012, presented by the City Clerk. The Council followed with a unanimous
vote.
ll 3 05 -2012 10:03 AM C I T Y O F V A N 3 0 0 0 4 0 PAGE: 1
.NCE
q a AS OF: 00060ARY 2 9TH. 2012
9 10 -General Fund
MONTR TO CATO YEAR TD DATE
ACCT0 ACCOUNT MANE DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 cash in Bank 112,960.74 100,406.96
1020.03 Cash In Bank- ASP's &b'aleart Gra 0.00 0.0D
1020.04 Veterans' Memorial -Act 934 0.00 119,923.]0
1020.05 2009 Byrne Recovery Gran[ 0 -00 0.00
1020.06 2009 Byrne Grant 0.00 120.00 G Q j
1020.0' 2007 3yrae Grant 3,500.00 0.00
3 6 6 '3Ik
1020.09 Cash in Bank- Storm Damage 0.00 00 i I
1020.29 District Cent Grant-Mediation 0
On 9.00 00 255.00
:020.10 Cash in Bank HDC 0 0 0 1,791.64 3 2 4
1020.11 cash in Bars -RVes 0.00 0.00 5 p 'i D 3 i
1020.12 Emergency Management Fund 0.00 14,460.08
i 1020.13 Cash In Bank -ACT 833 0.0E 54,726.86 O 0 1020.14 court Automation- District 1,742.50 94,605.46 1 a t 'a 6
1020.15 Cash in Bank -ACT 1314 0.00 0.00 'J 0 7
1020. AR Dept of Rural Services 0.00 D.00 9 2 i "]0 1 i
:020.17 Nev police Dept 0.00 35,000.00
1020.10 Cash in Bank ?D Co Tax 22,052.24 03,141.60 o
1020.19 Cash in Bank FD Co Tao 23,990.98 135,869.46
1020.20 Cash In Bank Erosion Control 250.00 9,575.00
1020.27 Cash in Sank Levee 0.00 6,995.26
1020.29 Marina Repairs 28.28 12,123.20
1020.31 Cash in Bank Pars 6 Rec 5,705.00 45,863.82
1020.32 GIF- ?arks t Recreation 0.00 0.00
1020.33 Cash In Bank -Yard Waste 7,264.56 71,427.14
i 1020.51 Cash in Bank Cemetery 459.24 3,117.15
1020.91 Cash in Bank Cap imp 85,721.95 439,549.69
1040 Investments 243.24' 252,162.63
1040.10 Investments Sales Tax City 0.03 0.00
1040.18 Investments PO Co Tax 0.00 0.00
1040.19 Investments 00 Co Tax 0.00 0.00
1040.27 Investments Levee 0.00 0.00
10:0.31 Investments Parks 6 Rec 0.00 0.00
1040.51 Investments Cemetery 0.00 39,75259
1040.91 Investments Cap Imp 0.00 1,019.269.65
1050 .Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.05
:505 Due From Other Fonds 0.00 0.00
1520 Due from Street Fund 3,709.73 2.75
1540 Due From Library Fund 0.00 0.00
L 140 AND FUND BALANCE
2000 Accounts Payable 210.00 210.00
2010 Municipal Health ins. Payable 0.0D 0.00
2030 Colonial Life Payable 0.00 0.00
1
Next Police, Fire, Building Inspector, District Court, Engineer, and Ambulance
Reports were presented for filing. There being no further questions or changes, the
reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had a
request from Butterfield Junior High School to close streets on April 20 for their Blazer "Walk
a Mile in Her Shoes" fundraiser. Motion was made by Alderman Swaim and seconded by
Alderman Ragsdale. The council followed with a unanimous vote.
Representatives from Lawbreakers and Peacemakers spoke to the council. Joe Miller,
owner of Gunslingers at 618 Main Street addressed the council regarding reenactments. He
introduced the president of Lawbreakers and Peacemakers, Mike Griffith. Mr. Griffith presented
some facts on the impacts of economics on tourism. The City of Tombstone, AZ has a population
of 1,200, but brought in 7.5 million dollars just in tourism, and in Dodge City, the High Noon
Gun event brought in 5.6 million dollars to the city. With the Marshall's Museum coming to Fort
Smith, Mr. Griffith would like to see Van Buren promote its history and have a plan of action.
Mayor Freeman made a clarification of how all this came to be before the council. He had a
meeting with Mr. Miller approximately five weeks prior about doing reenactments downtown
once a month on a Saturday. At the time, Mayor Freeman had some concerns about doing the
reenactments due to recent events downtown such as the shooting at the courthouse last
September. Mayor Freeman asked Mr. Miller two weeks prior to this scheduled council meeting
to send a written request to him regarding how, when and where they would like to do their
reenactments. Mayor Freeman never received that request, instead Mr. Miller posted on
Facebook that tonight he wanted the Lawbreakers Peacemakers to show up because the history
and reenactments of Van Buren were at risk. Mayor Freeman noted that this was not the
conversation that took place with Mr. Miller. Mayor Freeman still does not have a request from
Mr. Miller. Mayor's recommendation would be that once a request is received that it goes to the
A P Commission for approval before it's sent to the council for any action.
There being no further business, motion was made by Alderman Parker and
seconded by Alderman Swaim to adjourn. The Council followed with a unanimous vote.
The meeting adjourned at 7:30 p.m.
AT fff{ SSTE y D: A PR c \1VED�
am J "A� rlT ft c(—
CITY CLERK TREASURER MAYOR