01 January 2012 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING JANUARY 23, 2012
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, January
23, 2012 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Swaim, Parker,
Ragsdale, Dodd and Sagely. City Attorney Candice Settle and City Clerk- Treasurer Barbie
Curtis were present. Alderman Moore was absent. This made a total of eight (8) present. A
quorum was declared.
The invocation was given by Debbie Marsh, Children's Minister for Heritage United
Methodist Church.
Next, Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on December 19, 2011. Alderman Swaim made a motion to approve the minutes. Alderman
Parker seconded the motion. On roll call, the following Council members voted aye: Alderman
Sagely, Swaim, Parker, Ragsdale and Dodd. The following voted nay: none.
On the agenda next was to consider AN ORDINANCE TO AMEND ORDINANCE
NO. 7 -1963 (VAN BUREN MUNICIPAL CODE NO. 14.04.01) FOR THE PURPOSE OF
REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN, ARKANSAS,
AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS, AND
FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim
moved that the rules be suspended and the Ordinance be placed on its second reading. The
motion was seconded by Alderman Dodd. The council followed with a unanimous vote. The
Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Ragsdale. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. Jimmy Bell appeared on behalf of the Kerby's. He
explained that this property could not be developed into a subdivision because entry easement is
only 32 feet, where the requirement for such is 50 feet.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim, Parker, Ragsdale
and Dodd. The Mayor declared the motion carried as there were five (5) ayes and (0) nays.
Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 1 -2012
CITY OF VAN BUREN, ARKANSAS Parr of the Northeast Quarter (NE/4) of the Northeast Quarter (N of
ORDINANCE NO. -2012 the Southeast Qumter(SFJ4) of Section 19, Township 9 North, Range 31
West, Crawford County, Arkansas, being more particularly described as
BE IT ENACTED BY TEE CITY COUNCIL, FOR THE CITY OF VAN BUREN, follows:
ARKANSAS, AN ORDINANCE TO BE ENTITLED:
Commencing at the Northeast comer of said PIE/4 of the S&4; thenc N
AN ORDLNANCE TO AMEND ORDENAXCE N0. 7 -1963 (VAN BUREN 86 °1828" W, 190.00 feet to the Northeast corner of Lot 7 of Sham -Lyn
MUNTCB'AL CODE 240.14.04.01) FOR THE PURPOSE OF REZONL4'G Addition as filed for record July 20, 1966; thence Soum 15°2328" E,
CERTAIN PROPERTY IN THE CITY OF VAN BUREN, ARKANSAS, 163.00 fen; thence S 46 °21'32" W, 43.40 fen to the point of beginning;
AMEN THE ZONING MAP OF 1Ub CITY OF VAN BUREN, thence S 4611'32" W, 68.00; thence N 86 1828" W, 165.50 feet; thence
ARKANSAS, AND FOR 011P1,R PURPOSES. S 031132" W, 160.00 feet; thence N 86 °1820 W, 285.00 feet, thence
WHEREAS, the City of Van Buren, Arkansas, is duly incorporated under the law of the Stare of N04° 1338 "E, 287.50 feet to the South line of Lotsl through 5 of said
Arkansas, with all powers, authority and duties of a city of the first class; and Sham -Lyon Addition; thence S 87 °00'13 "E, 2g2.34 feet along said
South line; thence S 03 °41'32" W, 80.92 feet, thence S 86 °1828" E,
WHEREAS, the City of Van Boren has adopted the Zoning Ordinance for the City of Van Buren 211.58 feet to the point of beginning containing 2.10 Acres, mere or
(Ordnance No. 7- 1963); and less, being subject to public road rights of and yaw any easements of
record:
WHEREAS, a neineer bus been merle by Nathan and Gwendolyn city bin represented by R
an r eer w gto rezone certain property within ci ty within the ci limits of the City ofVm Buren; and
'm Press- WHEREAS, the proposed rezoning herein was recommended by a majority vote of the entire Planning
lic
WHEREAS, notice of a Pub Nearing was dul y published the Argus Courier on November Commission, in accordance with A.C.A. §14-56422.
19, 2011, and a public hewing was conducted as required by law (A.CA 14-56-422)
on January 3, 2012 and NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY 00 VAN BUREN, ARKANSAS, THAT:
WHEREAS, as a result of this Gearing, the Planning Commission has recommended that certain
property within the city limits of the City of Van Buren be rezoned from its previous SECTION 1 The above -described property is hereby rezoned from R -2 to R -3 and the Van Buren
classification to the following: Zoning Map U amended 00 reflect this rezoning.
Property Zoned eN N WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
appreset and adopt, by a vote of for and 0 against, the fore:. rdinance at its regular meeting
R -2 (Two Family Residential District) 2 -3 (Multi Family Residential District) held on the 23 day of January, 2012.
Ro.e s
Mayor
ATTESTED: APPROVED TO FORM:
4 CEac:C
Barbie Curtis Can °e A. 3, e
City Clerk/1leasurer City Attorney
On the agenda next was to consider AN ORDINANCE TO VACATE AND
ABANDON A PUBLIC UTILITY EASEMENT IN LEGACY VALLEY, PHASE I,
INSIDE THE CITY OF VAN BUREN, CRAWFORD COUNTY, ARKANSAS, AND FOR
OTHER PUROPSES. The Clerk read the Ordinance in its entirety. Alderman Swaim moved
that the rules be suspended and the Ordinance be placed on its second reading. The motion was
seconded by Alderman Dodd. The council followed with a unanimous vote. The Clerk then
read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Sagely. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by
Alderman Swaim and seconded by Alderman Ragsdale to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim, Parker, Ragsdale
and Dodd. The Mayor declared the motion carried as there were five (5) ayes and (0) nays.
Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 2 -2012
WHEREAS, the City Council of Van Buren, acting under the authority of A.CA. 14- 199 -103 and
CRY OF VAN BUREN, ARKANSAS A.CA. 14- 301- 302, has the authority to vacate and abandon public utility easements or
ORDINANCE NO, a_ -2012 segments thereof.
NOW, THEREFORE, BE IT ORDALNED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN, ARICANSAS, THAT:
H E IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARRAN AS, AN ORDINANCE TO BE EN I11LED:
SECTION P The City of Van Buren, Arkansas, hereby releases, vacates, and abandons all its rights,
AN ORDINANCE TO VACATE AND ABANDON A PUBLIC UTILITY together with the rights of the public generally, in and to the public utility easement
EASEMENT IN LEGACY VALLEY, PHASE 1, INSIDE THE CITY OF running along Lots 13 through 21 of Legacy Valley Phase l in the City of Van Buren,
VAN BUREN, CRAWFORD COUNTY, ARKANSAS, ANDJ?OR OTHER Arkansas, more specifically described above.
PURPOSES.
SECTION 2 A copy of his Ordiu nae bearing original signatures and duly certified by the City Clerk
WHEREAS, a petition has been filed with the City Council of Van Buren, Arkansas, by Clements shall be filed in the Miscellaneous Records of the Circuit Clerk of Crawford County,
Homes, Inc. and GGL Development, Inc., on behalf of the owners and adjacent owners of Arkansas.
Lots 13 through 21 of Legacy Valley Phase I, to vacate and abandon the public utility
easement along said lots more particularly described as follows:
Description of Existing 10.00 Foot Public Utility Easement IN WITNESS WHEREOF, the City of Van Buren. Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of and J]_ against, the forego' ordinance at ds regular mating
The East 10' of Lots 13 through 21 of Legacy Valley Phase 1, to the City of Van Buren, held on the 23' day oflanuary, 2012.
Arkansas, Crawford County, Arkansas, as recorded December 29, 2010 as Plat 2010.27,
1
less and except the North 15' of the East 10' of said Lot 21 and the South 10' of the East Robert O. Pre
10' of said Lot 13; Mayor
and
ATTESTED: AP' OVED AS o FORM:
WHEREAS, after due notice as required by law, the Council has at the time and place made notice, I
heard all persons desiring to be heard an the question and has ascertained that the public `I Gl �-LLSll r a; 1�I Ohl ra
utility easement hereinubove desigpated has therefore been dedicated to the public use as `7 A
a utility easement and that the same has not been used for City Clerk/1're period of more than five(5) Carb Tr asurer City Attorney preceding CinnaA e e 11/0 this da an d that the owners of the such utility
B property abutting ry
easement to be vowed have filed with the Council or have expressed their consent to
such abandonment and the public interest and welfare are not adversely affected by
abandonment of said public utility easement; and
On the agenda next was to consider AN ORDINANCE AMENDING ORDINANCE
NO. 18 -2011 WHICH AUTHORIZED THE VAN BUREN MUNICIPAL UTILITES TO
PROCEED WITH THE REPAIR OF A COLLAPSED SANITARY SEWER MAIN,
WAIVED BIDDING REQUIREMENTS, AND FOR OTHER PURPOSES, TO REFLECT
THE ACTUAL CONTRACT COSTS AND EXPENSES AND TO AUTHORIZE
PAYMENT THEREOF. The Clerk read the Ordinance in its entirety. Alderman Swaim
moved that the rules be suspended and the Ordinance be placed on its second reading. The
motion was seconded by Alderman Parker. The council followed with a unanimous vote. The
Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Dodd. The council followed
with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor
asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim, Parker, Ragsdale
and Dodd. The Mayor declared the motion carried as there were five (5) ayes and (0) nays.
Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 3 -2012
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. -2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE AMENDING ORDINANCE NO. 18 -2011 WHICH
AUTHORIZED TILE VAN BUREN MUNICIPAL UTILITIES TO
PROCEED WITH THE REPAIR OF A COLLASPED SANITARY
SEWER MAIN, WAIVED BIDDING REQUIREMENTS, AND FOR
OTHER PURPOSES, TO REFLECT TITE ACTUAL CONTRACT
COSTS AND EXPENSES AND TO AUTHORIZE PAYMENT
THEREOF.
WHEREAS, the repair of a collapsed sanitary sewer main approximately 365 linear feet
East of the intersection of Pointer Trail and Highway 59 resulted in a
greater amount of costs and expenses than set forth in Ordinance No. 18-
2011 due to unforeseen occurrences and obstacles that were presented in
the repair project; and
WHEREAS, it is necessary to amend the aforesaid Ordinance No. 18 -2011 to reflect the
actual costs and expenses incurred
NOW, THEREFORE, BE IT ORDALNED AND ENACTED BY THE CITY
COUNCIL OF VAN BUREN, ARKANSAS, THAT:
SECTION 1: Section 2 of Ordinance No. 18 -2011 is hereby amended to reflect the
correct amount of the construction contract and the expenses relating to
this project to be changed from 467,185.00 to the correct amotmt of
5569,675.78 and the Van Buren Municipal Utilities is authorized to pay
said amount as amended herein.
SECTION 2: Further, that Ordinance No. 18 -2011 is amended in no other respects than
herein set forth.
IN WITNESS WHEREOF, the City of Van Buren, Arkanws, by its City
Council, did pass, approve, and adopt, by a vote of5 for and 0 against, the foregoing
Ordinance at its regular meeting held on the 23 of January, 2
A t._ a. Roart "s.Fr.
Mayor
AT. ESTED: X 4 0 ft' ter
:vs/ ,t1A3, /J/i
Barbie Curtis Candice A. Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION TO AMEND RESOLUTION
NO. 04 -03 -2006 TO AUTHORIZE THE MAYOR TO EXECUTE AN ADDENDUM TO
THE ENGINEERING CONTRACT FOR THE RENA ROAD PROJECT;
APPROPRIATING ADDITIONAL FUNDS; AND FOR OTHER PURPOSES. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor
Freeman noted that the Rena Road project is right on track with all of the utility relocations.
Alderman Swaim seconded by Alderman Dodd moved that the Resolution be adopted. On the
Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim, Parker,
Ragsdale and Dodd. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -1 -2012
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. l I -2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AMEND RESOLUTION NO. 04 -03-
2006 TO AUTHORIZE THE MAYOR TO EXECUTE AN
ADDENDUM TO THE ENGINEERING CONTRACT FOR
THE RENA ROAD PROJECT; APPROPRIATING
ADDITIONAL FUNDS; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren, Arkansas pursuant to Resolution No. 4 -3 -2006 entered
into a contract dated April 18, 2006, for Hawkins -Weir Engineer, Inc. to perform
certain engineering services relative to Phase I of the Rena Road Improvement
Project; and
WHEREAS, additional engineering services will be necessary to facilitate the right of way
acquisition of the project-that will necessitate increasing engineering fees by
514,500.00.
NOW, THEREFORE, BE IT RESOLVED BY TILE CITY COUNCIL OF VAN
BUREN, ARKANSAS, THAT:
on 1: The Mayor is authorized by the City Council for the City of Van Buren to execute
a contract amendment with Hawkins -Weir Engineers, Inc. to modify the original
April 18, 2006, engineering contract.
5ectig2: The Mayor and City Clerk aie hereby authorized by the City Council for the City
of Van Buren to expend up to 514,500.00 in additional engineering fees and
expenses for the Rena Road Expansion Project.
Section 3: The Mayor and City Clerk'are hereby authorized by the City Council for the City
of Van Buren to execute all documents necessary to effectuate this Resolution.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of 5 for and Q against, the foregoing Resolution at its
regular meeting held on the 23 day of January, 2012.
Robert Freeman
Mayor
ATTESTED: APPROVED AS TO FORM:
e tart,L1
Barbie Curtis Candice A. Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN FIXED
ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET INVENTORY, BY
SEALED BID, AUCTION OR OTHER METHODS AUTHORIZED UNDER THE LAW,
AND FOR OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. There was none. Alderman Swaim seconded by
Alderman Sagely moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Sagely, Swaim, Parker, Ragsdale and Dodd. Nays
none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -2 -2012
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. I p. -2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, ARESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY CLERK TO
REMOVE AND DISPOSE OF CERTALN FIXED ASSETS FROM THE CITY
OF VAN BUREN'S FIXED ASSET LNVENTORY, BY SEALED BID,
AUCTION OR OTHER METHODS AUTHORIZED UNDER THE LAW,
AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset inventory list which are
obsolete, and/or beyond repair, and are no longer cost efecdve, so as to no longer be needed by
the City, and
WHEREAS, after an inventory of Fixed Assets, it is therefore recommended by our State Auditor that
said items or item be removed from the City's Fixed Asset Inventory and disposed of by
sealed bid, auction or as otherwise authorized under Arkansas law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL. OF VAN BUREN,
ARKANSAS THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset or assets
from the Fixed Asset Inventory and to dispose of same by sealed bid, auction or other such
methods authorized under the law
Department Amount Description of Inventory Control
Street Department $2,143.19 LID Compaq Computer CPU ST -253
5/14 V304LGDZA008
Street Department $2,370.86 HIP XW6400 Workstation ST -276
5/61 ZUA6500 W W9
Police Department $2,034.30 Epson Media Projector PD -577
EYCG3Y0498F
Police Department $1,654.99 Havis- Shield K -9 Kennel PD -617
SECTION 2: The Mayor and City Clerk are hereby authorized to remove the
following asset from the Fixed Asset Inventory because it was
stolen from the Police Department Training Center, investigated and not
recovered:
Department Amount Description of Inventory Control
Police Department $1,573.25 Hewlett- Packard Laptop Comp. PD -631
CND7041F9P
IN Rn WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of for and Q a .e foregoing Resolution at its regular
meeting held on the 23' day oflaauary, 2012.
Robert i. reem r
Mayor
ATTESTED: /I��, R� a •at, OFOR�1:
A L !a P W�LV
Barbie
ea
City Clerk'Freas er City Attomey
On the agenda next was to consider A RESOLUTION AMENDING AND
CORRECTING RESOLUTION NO. 8 -3 -2011 REGARDING THE SALE AND
REMOVAL OF A CERTAIN FIXED ASSET, AND FOR OTHER PURPOSES. The Clerk
read the Resolution in its entirety. Mayor Freeman asked if there was any discussion. There was
none. Alderman Swaim seconded by Alderntan Dodd moved that the Resolution be adopted. On
the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim,
Parker, Ragsdale and Dodd. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -3 -2012
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 4 2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AMENDING AND CORRECTING
RESOLUTION NO. 8 -3 -2011 REGARDING TIME SALE
AND REMOVAL OF A CERTAIN FIXED ASSET, AND
FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren authorized the sale and disposal of a certain obsolete fixed
asset pursuant to Resolution No. 8- 3-2011; and
WHEREAS, that Resolution, due to an administrative error, was erroneously listed as Control
Number PD -569 and VIN 2G1 WF52K349269473, instead of Control Number
PD -570 and VIN ft 2G1 WF52K349269343, which was the item actually disposed
of.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS, TFIAT:
SECTION 1: Resolution 8 -3 -2011 is hereby amended to reflect that the 2004 Chevrolet Impala
Sedan Control Number PD -570 was removed from the Police Department's
inventory and disposed of in accordance with State Law.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents necessary to effectuate this Resolution.
W WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of for for and O against, the foregoing Resolution at its
regular meeting held on the 23 of January, 2012.
Robert 1. Freeman
Mayor
ATTESTED: A Al AS TO FORM:
Barbie Curtis andice Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF
NAFECO, INC., FOR THE PURCHASE OF NEW BLACKHAWK DUTY HOLSTERS,
BLACKHAWK OFF -DUTY HOLSTERS, AND SAFARILAND MAGAZINE POUCHES
FOR THE POLICE DEPARMENT, AND FOR OTHER PURPOSES. The Clerk read the
Resolution in its entirety. Mayor Freeman asked if there was any discussion. There was none.
Alderman Swaim seconded by Alderman Ragsdale moved that the Resolution be adopted. On
the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim,
Parker, Ragsdale and Dodd. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -4 -2012
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. -2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF NAFECO, INC.,
FOR THE PURCHASE OF NEW BLACKHAWK DUTY
HOLSTERS, BLACKHAWK OFF -DUTY HOLSTERS, AND
SAFARILAND MAGAZINE POUCHES FOR IHE POLICE
DEPARTMENT, AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren has advertised for bids for the purchase of new duty holsters, off
duty holsters, and magazine pouches for the Police Department; and
WHEREAS, bids have been received and opened in accordance with Arkansas Law and NAFECO,
INC, was the lowest bidder for the duty holsters, off-duty holsters and magazine
pouches, all meeting the bid specifications; and
WHEREAS, the City of Van Buren has determined that the bid of NAFECO, Inc, for the duty
holsters, off -duty holsters, and magazine pouches is the best bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1: The City of Van Buren, Arkansas accepts the bid of $7,246.50 plus applicable sales tax as
submitted by NAFECO, Inc, as set forth in "Exhibit A" attached hereto.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Van Buren to pay all expenses relating to the purchase and to execute all documents
necessary to effectuate this purchase.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve and adopt, by a vote of 5 for and Qagainst, the foregoing Resolution at its regular meeting
held on the 23` day of January, 2012.
a�
Robert reeman
Mayor
ATTESTED: RIISZre FORM:
In LCH-C� YA,oJ VIP%
Barbie Curtis Candice A. ettle
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION ACCEPTING THE BID OF
CRUSE UNIFORMS AND EQUIPMENT, INC., FOR THE PURCHASE OF NEW
GLOCK MODEL 22, GENERATION 4, 0.40 CALIBER DUTY PISTOLS WITH 3
MAGAZINES EACH AND TRITIUM NIGHT SIGHTS FOR THE POLICE
DEPARTMENT, AND FOR OTHER PURPOSES. The Clerk read the Resolution in its
entirety. Mayor Freeman asked if there was any discussion. Alderman Parker asked how many
police officers we have in the city. Police Chief Kenneth Bell replied that we have 43 certified
officers. Alderman Swaim seconded by Alderman Dodd moved that the Resolution be adopted.
On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim,
Parker, Ragsdale and Dodd. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -5 -2012
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 1 5 -2012
BE IT ENACTED BY THE Cr'Y COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTLNG 111E BID OF CRUSE UNIFORMS
AND EQUIPMENT, INC., FOR THE PURCHASE OF' NEW
GLOCK MODEL 22, GENERATION 4, .40 CALIBER DUTY
PISTOLS WITH 3 MAGAZINES EACH AND TRITIUM NIGHT
SIGHTS FOR TILE POLICE DEPARTMENT, AND FOR OTHER
PURPOSES.
WHEREAS, the City of Van Buren has advertised for bids for the purchase of new duty pistols for the
Police Department; and
WHEREAS, bids have been received and opened in accordance with Arkansas Law and Cruse
Uniforms and Equipment, Inc., was the lowest bidder for the Glock Model 22 Generation
4, .40 Caliber Pistol with 3 magazines each and tritium night sights, meeting the bid
specifications; and
WHEREAS, the City of Van Buren has determined that the bid for the duty pistols of Cruse Uniforms
And Equipment, Inc., is the best bid:
NOW, 1HEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1: The City of Van Buren, Arkansas accepts the bid of $20,450.00 plus applicable sales tax
as submitted by Cruse Uniforms and Equipment, Inc., for said duty pistols, as set forth in
"Exhibit A" hereto.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Van Buren to pay all expenses relating to the purchase and to execute all documents
necessary, to effectuate this purchase.
LN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve and adopt, by a vote of 5 for and 0 against, the forego' olution at its regular meeting
held on the 23` day of January, 2012.
-1
Ro.ert 1. ree
Mayor
ATTESTED: 1 F. D S ORM:
alb I I La
Barbie Curtis Candicee. Settle
City Clerk/Treasurer City Attorney
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim
and seconded by Alderman Ragsdale to appropriate the sum of $2,609,994.77 to pay expenses
and salaries for December 2011, presented by the City Clerk. The Council followed with a
unanimous vote.
1 -10 -2012 03:39 PM C I T Y O F VAN B U R E N BALE: 1
TRIAL 4AGN401
AS 0F: DiCEmBER s1s'0 2011
10 General Fun4
00018 PO MTE YEAR TD RAPE
ACCTY ACCOUNT 1.'AME DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 0500 in Bank 02,487.59 162,574.32
1020.03 Cash In Bank- ASP'S6Walmart Gra 1,000.00 0.00 0
1020.04 Veterans' Memorial -Act 934 0.00 118,923.30
1020.05 2005 Byrne Recovery Grant 0.00 0.00 2 1 7 9 5 1 7 1 6
1020.06 2009 Byrne Grant 0.00 120.00 2 0 '4 6 1 3
1020.07 2007 Byrne Grant 0.00 0.00 7 e 9 3 7 0
1020.08 Cash in Bank- Storm Damage 0.00 0.00
1020.09 District tout Grant Mediation 0.00 25.00 469-80+
1020.10 Cash in Bank HOE 889.72 1,791.64 7 0 1 t: 1 5 6 1
1020.11 Cash in Bank -INBB 837.50 0.00 1 3 6 4 1 1 .9 0 0+
1 1020.12 Emergency Management Fund 0.00 14,460.08 5 U J 0 •O U
1020.13 Cash In Bank -ACT B33 5.362.20 48,102.27
1020.14 Court Automation District 1,652.50 81.221.46 3 6. 3 2 6. 0 0+
1020.15 Cass in Bank-ACT 1314 0.00 0.00 2 s 9 7 5 'i
1020.16 AR Dept of Rural Services 0.00 0.00 0 0 9
1020./7 Neu Police D e p t 0 0 0 35,000.00 0 ,3 9 i i
1020.18 Cash in Bank PD Co Tax 7,824.76 47,580.09
1020.19 Cash in Bank FD Co Tax 7,824.76 94,807.52
1020.20 Cash In Bank- Erosion Control 100.00 9,250.00 0 9
9 1020.27 Cash in Bank Levee 0.00 6,995.26
0 1020.28 uartn9 Repairs 0.00 12,095.00
1020.31 Cash in Bank Parks t Rem 105.00 39,411.82
1020.32 GBF -corks 4 Recreation 0.00 0.00 1
1 1020.33 Cash in Bank -Yard Waste 10,406.46 59,951.63
1020.51 Cash in Bank Cemetery 412.84 2,698.65
i 1020.91 Cash in Bank Cap Bmp 450,003.16 130,039.83
1040 Investments 479.23 251,919.39
1040.10 Investments Sales Tax City 0.00 0.00
10+0.18 Investments PD Co Mx 0.00 0.00
1040.19 Investments ED Co Tax 0.00 0.00
1040.27 Investments Levee 0.00 0.00
1040.31 Investments Parks 8 Rem 0.00 0.00
1040.51 Investments cemetery 0.00 38,752_59,
1040.91 Pnvestments Cap Imp 800,000.00 1,018,573.26
1050 .Fixed Assets 0.00 0.00
1051 Accemulated Depreciation 0.00 0.00
1504 Due from Payroll 0.00 0.00
1505 Due From other Funs 0.00 0.00
1520 Due from Street Fund 17.71 17.71'
j 1 1540 Due Ftom Fund 0.00 0.00
LIABILITIES AND FUND P *SINCE
2000 Accounts Payable 180.00 180.00
2010 Municipal Health Ins. Payable 0.00 0.00
2030 Colonial Life Payable 0.00 0.00
Next Police, Fire, Building hispector, District Court, Engineer, and Ambulance
Reports were presented for filing. There being no further questions or changes, the
reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. The council had several
requests for street closings. First, there was a request from King School to close streets on March
10 for their annual 5K Run. Motion was made by Alderman Swaim and seconded by Alderman
Dodd. The council followed with a unanimous vote. Second, there was a request from The Old
Town Merchants Association to close streets for their events as follows: Old Timer's Day on
May 11` 12` and 13` Bike Show on June 9 Fall Festival on October 12` 13 and 14 Car
Show on September 8 and Halloween on Main Street on October 27 Motion was made by
Alderman Parker and seconded by Alderman Ragsdale. The council followed with a unanimous
vote.
Mayor Freeman introduced Eric Mitchell with the City Wire. He is going to be covering
the city's meeting starting this evening. Wanda Freeman will also be covering us as well.
There being no further business, motion was made by Alderman Parker and
seconded by Alderman Dodd to adjourn. The Council followed with a unanimous vote.
The meeting adjourned at 7:40 p.m.
ATTESTED: A`PRO ED:
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CITY CLERK TREASURER MAYOR a���