ORD NO 01-2007 CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. 1 2007
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE AUTHORIZING THE MAYOR TO
PURCHASE SOFWARE FOR THE POLICE DEPARTMENT,
WAIVING BIDDING REQUIREMENTS, DECLARING AN
EMERGENCY, AND FOR OTHER PURPOSES.
WHEREAS, The Police Department has been using Information Technologies, Inc.
Records Management software to draft and store police reports since
1998; and
WHEREAS, In 2004 the Council approved upgrading the software from the Standard
Edition to the Enterprise Edition, but due to errors in the software that
needed to be repaired and other issues with the software, the City did not
purchase the upgrade at that time; and
WHEREAS, Since 2004, the problems with the software have been resolved and the
Police Department desires to purchase the software to upgrade their
system, which is becoming out -of -date; and
WHEREAS, Section 14 -58 -303 of the Arkansas Code Annotated provides that "The
governing body, by Ordinance, may waive the requirements of
competitive bidding in exceptional situations where such procedure is
deemed not feasible or practical and
WHEREAS, It is impractical to consider other companies to provide the software
because upgrading with the current company will ensure the transference
and retention of records prior to the update.
NOW, THEREFORE, BE IT ORDANIED BY THE CITY COUNCIL OF THE CITY
OF VAN BUREN, ARKANSAS:
SECTION 1: THAT the City Council waives the requirements of competitive bidding in
this particular case as such procedure is not deemed feasible or practical.
SECTION 2: THAT the Mayor is authorized to purchase the Enterprise Edition of
Records Management for a price not to exceed 521,625.00.
SECTION 3: THAT the upgrade and purchase of the software is necessary to secure the
bid price, which is only valid through January 31, 2007, and to ensure
0 that police department records are maintained in an efficient, secure and
up -to -date manner, and, therefore, for the immediate preservation of the
public peace, health and safety, an emergency is declared and this
Ordinance shall take effect and be in full force after is passage and
approval. �J
'PASSED AND APPROVED THTS Ot` I t DAY OF JANUARY, 2007.
1
Robert D. Fre'� 3 r
ATTESTED:
w cticit Barbie Curtis, City Clerk /Treasurer
0