RES NO 01-01-2012 CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 1 -2012
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AMEND RESOLUTION NO. 04 -03-
2006 TO AUTHORIZE THE MAYOR TO EXECUTE AN
ADDENDUM TO THE ENGINEERING CONTRACT FOR
THE RENA ROAD PROJECT; APPROPRIATING
ADDITIONAL FUNDS; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren, Arkansas pursuant to Resolution No. 4 -3 -2006 entered
into a contract dated April 18, 2006, for Hawkins -Weir Engineer, Inc. to perform
certain engineering services relative to Phase I of the Rena Road Improvement
Project; and
WHEREAS, additional engineering services will be necessary to facilitate the right of way
acquisition of the project that will necessitate increasing engineering fees by
$14,500.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS, THAT:
Section 1: The Mayor is authorized by the City Council for the City of Van Buren to execute
a contract amendment with Hawkins -Weir Engineers, Inc. to modify the original
April 18, 2006, engineering contract.
Section 2: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to expend up to $14,500.00 in additional engineering fees and
expenses for the Rena Road Expansion Project.
Section 3: The Mayor and City Clerk are hereby authorized by the City Council for the City
of Van Buren to execute all documents necessary to effectuate this Resolution.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of 5 for and 0 against, the foregoing Resolution at its
regular meeting held on the 23` day of January, 2012.
.1
Robert D. Freeman 4
Mayor
ATTESTED: APPROVED AS TO FORM:
lir
Barbie Curtis i Candice A. Settle
City Clerk Treasurer City Attorney
HAW KIN S 4WE IR
E N G I N E E R S I N C.
Engineering Client Success
January 17, 2012
Mr. Brad Baldwin, P.E. Mr. John Sharum, P.E.
City Engineer Resident Manager, Barling Office
City of Van Buren Arkansas Highway and Transportation Department
1003 Broadway P. O. Box 1424
Van Buren, Arkansas 72956 Fort Smith, Arkansas 72902 -1424
Re: Rena Road
AHTD Job #040345
HWEI Project No. 02138C
Gentlemen:
You will find enclosed for your review and approval the scope of services for the plan
revisions required to accommodate the deletion of the sidewalk from the roadway contract and the
revisions to the Stage I and Stage 11 maintenance of traffic to reduce the Stage II maintenance of
traffic lane width to 15' for one -way (west bound) traffic.
This work will require an amendment of our engineering service contract. Our fee for these
revisions will be a lump sum of $14,500.00. I am sending to Brad the formal contract amendment
for his review and approval:
We will commence work on these revisions immediately upon approval and complete the
revisions within four (4) weeks.
If you have any questions or comments, or if 1 have not included any work you feel is
needed, please advise.
Very Truly Yours,
HAW EN INFERS, INC.
G
Ronald R. Hawkins, P.E., P.S.
RRH /gch
Enclosure: Scope of Services
Cc: Ms. Lisa •Huckelbury
tto So. 7th Street P.O. Box 648 Van Buren, AR 72957 Ph: (479) 474 -122 Fax: W79/474
200 River Market Ave. Suite 250 Little Rock,A Ph: (501) 374 -4846 Fax: (501)374 -4886
w wta. haw kips -we ir.eo m
02138C \B B,JS011712RH.doc
Scope of Services
Revisions to Rena Road Plans
AHTD Job #040345
HWEI Project No. 02138C
January 12, 2012
The following is the scope of work required to revise the existing construction documents
on the referenced project to 1) delete the sidewalk from the scope of construction, and 2) to
revise Stage II maintenance of traffic plan (which also requires changing the Stage 1 Plan) to
call for one -way traffic (west bound) during Stage II by reducing the travel lane to 15' (including
shoulder width).
Plan Sheet Revisions Plan Sheet Comments
Cover Sheet 1 Revision date only
Index 2 Update as needed for revisions
Typical Section 3 Note sidewalk deletion
Special Details 4 Note sidewalk deletion
Special Details 5 Remove sidewalk detail
Method of Stage Construction 11 Revise Stage I and Stage II details
Method of Stage Construction 12 Note sidewalk deletion and revise
stage construction
Maintenance of Traffic 13 Revise Stage I and Stage II
maintenance of traffic, including
signage
Quantities 23 -27 Revise quantity tables as needed for
revisions, including sidewalk removal,
earthwork and pavement for stage
construction revision, signage, etc.
P P Sheets 33 -44 Note sidewalk deletion (sidewalk will
remain on P P Sheets with note
added "by others"
Pavement Marking 45 -47 These sheets will not be revised
Cross Sections 85 -107 Revise Stage I construction; note
sidewalk deletion; revise earthwork
quantities
02138C \Scope of Services Revisions to Rena Road Plans. docx