RES NO 10-01-2011 CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 10 I 2011
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION ACCEPTING THE BID OF ALMA TRACTOR
AND EQUIPMENT, INC., FOR THE PURCHASE OF A TRACK
EXCAVATOR, AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren has advertised for bids for the purchase of a track excavator; and
WHEREAS, bids have been received and opened in accordance with Arkansas law and Alma Tractor
and Equipment, Inc., was the lowest bidder meeting the bid specifications; and
WHEREAS, the City of Van Buren has determined that the bid of Alma Tractor and Equipment, Inc.,
is the best bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT:
SECTION 1: The City of Van Buren, Arkansas accepts the bid of 77,026.50 plus applicable sales tax
as submitted by Alma Tractor and Equipment, Inc., as set forth in "Exhibit A" attached
hereto; and
SECTION 2: The Mayor is further authorized to enter into an agreement with an appropriate
financial institution in order to finance payment of this equipment, pursuant to
AMENDMENT 78, SECTION 2 OF THE CONSTITUTION OF THE STATE
OF ARKANSAS and ARK. CODE ANN. 14 -78 -103.
SECTION 3: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all expenses relating to the purchase and to execute all
documents necessary to effectuate the agreement.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of .5 for and 0 against, e oregoing Resolution
at its regular meeting held on the 17 day of October, 2011.
Roped D. Free X
Mayor
ATTESTED: APPROVED A APPROVED a TO,_ ORM:
Barbie Curtis Candice A. Settle
City Clerk/Treasurer City Attorney
September 22, 2011
City of Van Buren
Mayor Robert D. Freeman
Mr. Wayne Sandusky
1003 Broadway
Van Buren, Alt 72956 'i
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Gentleman, J f/
Per our recent conversations regarding the John Deere 135C of Arkansas, cac.
Excavator that you have been renting. We are pleased to offer the
following price quote for your consideration. P.O. Box 790
11205 Mahelvale West
Mabelvate, AR 72103
Our machine meets or exceeds all your requested bid specifications, (501) 455-2540
in addition it includes Extended Power Train/Hydraulic Warranty
through 11/09/2014 or 5000 Hours. F rl South AR s
(479)646 -8381
As of 09/21/2011 the approx. current hours on this unit are 680 3838 Wagon Wheel Road
Springdale, AR 72764
Regular Price $139,500.00 (479) 756.9779
Discounted Price Quoted Previously $98,700.00 301 High School Drive
Less Additional from Warrior/Deere $12,960.00 Arkadelphia, AR 71923
Less 100% of Rent Paid $7,800.00 (870) 24E4678
Plus Cost of Mechanical Thumb $3,100.00 1800 Jim Walter Drive
Texarkana, AR 71854
(870) 772 -9321
Warrior of Arkansas Bid Price $81,040.00
2380 nary. 79 North
Camden, AR 71701
(870) 574-0290
P.O. Box 16170
Plus Tax If Applicable 255 Airport Road
g
Monticello, AR 71655
Subject �g+ S
ject Y o Prior Sale (870) 367 -3496
Toe free Telephone
1- 800.453 -8722
Thanks for the opportunity to serve your equipment needs. Call me
with any questions or comments.
Cordially yours, i
c
JOHN DEERE
WARRIOR,
Jeff Martindale of Arkansas, Inc
3410 South Zero St. Fort Smith, Arkansas 72908
MORBARK WARATAH PITfS TRAILERS
JEFF MARTINDALE 1- 800 453 -8722
Territory Manager Fax: (479) 646 -6886
Ph. (479) 646 -8381 Mobile: (479) 806 -8685
d aI FLEW HOLLAND' Ve
s darn: v NEW Hoaiaeao
AG RIGUA.T UR E` �"t 'x. CONSTRUCTION.,
Alma Tractor Equipment, Inc.
City Of Van Buren
Thank you for allowing us to quote the below listed equipment to you:
1- Used 2005 Kobelco SK135 Excavator Bid Price $75,250.00
w/ Mech. Thumb Bucket Aux Hyd., Air Ride Seat
And 475 hours
3 Year 3000 Extended Power Train Hyd Warranty Bid Price $1776.50
Cost is $3553.00 with 0 Deductable 7 6a c e
to Pr�� 7, 0 Z6, 54 Pr(ce
Alma Tractor will pay 1/2 A akt,rnal -6e„eci+ k e
fo �g.r-f&( +rcw 'i" Co..,.aGdll a.}f •s J7?
Prices do not include any taxes that may be due on sale price o3, 753• 4- E ed;v
?r ace
Thank You,
Cliff Weldon, Sales
Alma Tractor Equipment Inc.
This quote does not include sales tax, liability or physical damage insurance. Rates cannot be guaranteed
and are subject to change by financing source without notice. Quote and Rates are subject to credit
approval by financing source, if applicable. Not all customers may qualify for low rate programs.
Office 479 -632 -6300 Fax 479 -632 -6309
35 Hwy 71 North, PO Box 2169, Alma, AR 72921
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October 3, 2011
City of Van Buren
1003 Broadway
Van Buren, Ar. 72956
Mayor Freeman,
On Sept 17 2011 We delivered a Kobelco SK 260 excavator to Hwy 59 the total rental for that machine
would have been $4114.80 we also delivered a Kobelco SK 135SR excavator to Hwy 59 on Sept. 11,2011
the total rental for that machine would have been $4158.00. However with the purchase of the SK135
we will void both rental contracts and charge the City nothing for these machines. It has been an honor
to work with the City and try to help. I look forward to being there for the street department for any
help I can provide in the future.
Thank You,
Cliff Weldon, Sales
Alma Tractor and Equipment
Office 479 632 -6300 Fax 479 632 -6309
PO Box 2169. 35 Hwy 71 North Alma, AR 72921