ORD NO 22-2026r
CITY OF VAN BUREN,ARKANSAS
ORDINANCE NOA0 -2026
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,ARKANSAS
AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND
AUTHORIZE A CONTRACT FOR, AND PURCHASE OF, A
PIERCE FIRE APPARATUS ON A SABER FR CUSTOM
CHASSIS FROM SIDDONS MARTIN EMERGENCY GROUP,
LLC; FOR THE APPROPRIATION OF FUNDS;; AND FOR
OTHER PURPOSES.
WHEREAS, the City of Van Buren is in need of an additional fire apparatus for the safety of life and
protection of property by the City of Van Buren Fire Department; and
WHEREAS, after extensive research and inquiry, the City of Van Buren Fire Chief has determined
that utilizing the Sourcewell program with Siddons-Martin Emergency Group, LLC
would be the most practical, feasible and cost effective method to purchase a new Pierce
Fire Apparatus on a Saber FR Custom Chassis conforming to all Federal Department of
Transportation (DOT) rules and regulations in effect at the time of proposal and with all
National Fire Protection Association (NFPA) Guidelines for Automotive Fire Apparatus
as published at the time of proposal. This vehicle is uniquely suited to the needs of Van
Buren, and that no other vehicle, for the same price, is a reasonably suitable alternative;
and
WHEREAS, the cost of this Pierce fire apparatus is a total price of$2,164,894.00,which exceeds the
limit for purchase without competitive bidding; and
WHEREAS, the City Council has determined,pursuant to A.C.A. § 14-58-302 that exceptional
circumstances exist which render the competitive bidding process to not be practical or
feasible.
NOW,THEREFORE,BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Fire Department of the City of Van Buren,Arkansas is in immediate need to
purchase the Pierce Fire Apparatus on a Saber FR Custom Chassis.
SECTION 2: That the purchase of said fire apparatus from Pierce Manufacturing, Siddon Martin
Emergency Group,LLC., for the sum of$2,164,894.00, pursuant to the contract and is
necessary to protect the life and safety of Van Buren citizens.
SECTION 3: The City Council in accordance with the terms of A.C.A. § 14-58-302 hereby waives the
requirement of competitive bidding and directs the Mayor to enter into contract to
purchase the above described for the price set forth in Section 2 above.
SECTION 3: The City Council in accordance with the terms of A.C.A. § 14-58-302 hereby waives the
requirement of competitive bidding and directs the Mayor to enter into contract to
purchase the above described for the price set forth in Section 2 above.
SECTION 4: The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Buren to execute all documents,contracts, and agreements necessary to effectuate this
Ordinance.
SECTION 5: The various provisions and parts of this Ordinance are hereby declared to be severable,
and, if any section or part of a section,or any provision or part of a provision herein,is
declared to be unconstitutional,inappropriate, or invalid by any court of competent
jurisdiction,such holding shall not invalidate or affect the remainder of this Ordinance
and to that extent the provisions hereto are declared to be severable.
IN WITNESS WHEREOF,the City f Vpa Buren,Arkansas,by its City Council,did pass,
approve,and adopt,by a vote of-5for and against,the foregoing Ordinance at its regular meeting
held on the 27'day of April 2026a
Jo ph P. urst
ATTESTED: APPROVED AS RM:
Shawnna Reynol s Jacob Howell
City Clerk/Treasurer City Attorney
Siddons Martin Emergency Group,LLC
1400B E.W.Martin Dr.
Conway,AR 72032 r
.r
April 21,2026
Tim Arnold,Chief
VAN BUREN FIRE DEPARTMENT
2009 PEVEHOUSE RD
VAN BUREN,AR 72956
Proposal for:2025 Van Buren Platform
Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to VAN BUREN FIRE DEPARTMENT.. Unit
will comply with all specifications attached and made a part of this proposal.Total price includes delivery FOB VAN BUREN
FIRE DEPARTMENT and training on operation and use of the apparatus.
Description Amount
Qty. 1 -1321 -Pierce-Custom Enforcer Aerial-100`
(Unit Price-$2,164,894.00)
Delivery within 23-24 months of order date
QUOTE#-SMEG-0008525-1 Vehicle Price $2,164,894.00
1321 -UNIT TOTAL $2,164,894.00
SUB TOTAL $2,164,894.00
Sourcewell##082025-PMI $0,00
(FIRE)
TOTAL $2,164,894.00
Price guaranteed until 4/28/2025
Additional:'Due to global supply chain constraints,any delivery date contained herein is a good faith estimate as of the
date of this order/contract,and merely an approximation based on current information. Delivery updates will be made
available, and a final firm delivery date will be provided as soon as possible.
Persistent Inflationary Environment Notification: If the Producer Price Index of Components for Manufacturing [www,bls.gov
Series ID:WPUID6112] (the"PPI")has increased at a compounded annual growth rate greater than 5.0%from the date of
acceptance of this proposal letter(the"Order Month") and 14 months prior to the anticipated Ready for Pickup Date(the
"Evaluation Month"),then the proposal price may be increased by an amount equal to any increase exceeding 5.0%for the
time period between the Order Month and the Evaluation Month,Siddons Martin and Pierce will provide documentation of
such increase and the updated price for the customer's approval before proceeding with completion of the order along with
an option to cancel the order.'
Proposal 2025 Van Buren Platform Page 1 of 2 April 21,2026
Taxes:Tax is not included in this proposal.In the event that the purchasing organization is not exempt from sales tax or any
other applicable taxes and/or the proposed apparatus does not qualify for exempt status,it is the duty of the purchasing
organization to pay any and all taxes due.Balance of sale price is due upon acceptance of the apparatus at the factory.
Late Fee:A late fee of.033%of the sale price will be charged per day for overdue payments beginning ten(10)days after
the payment is due for the first 30 days.The late fee increases to.044%per day until the payment is received.In the event a
prepayment is received after the due date,the discount will be reduced by the same percentages above increasing the cost
of the apparatus.
Cancellation:In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by
Customer before completion,Siddons-Martin Emergency Group may charge a cancellation fee.The following charge
schedule based on costs incurred may be applied:
(A) 10%of the Purchase Price after order is accepted and entered by Manufacturer;
(B)20%of the Purchase Price after completion of the approval drawings;
(C)30%of the Purchase Price upon any material requisition.
The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into
manufacturing.Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to
another purchaser;however,the customer shall remain liable for the difference between the purchase price and,if
applicable,the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser,plus
any costs incurred by Siddons-Martin to conduct such sale.
Acceptance:In an effort to ensure the above stated terms and conditions are understood and adhered to,Siddons-Martin
Emergency Group,LLC requires an authorized individual from the purchasing organization sign and date this proposal and
include it with any purchase order.Upon signing of this proposal,the terms and conditions stated herein will be considered
binding and accepted by the Customer.The terms and acceptance of this proposal will be governed by the laws of the state
of Arkansas.No additional terms or conditions will be binding upon Siddons-Martin Emergency Group,LLC unless agreed to
in writing and signed by a duly authorized officer of Siddons-Martin Emergency Group,LLC.
Sincerely,
Scott Jones
I, .the authorized representative of VAN BUREN FIRE DEPARTMENT,agree to purchase the
proposed and agree to the terms of this proposal and the specifications attached hereto.
Signature&Date
Proposal 2025 Van Buren Platform Page 2 of 2 April 21,2026