RES NO 03-05-2026 CITY OF VAN BUREN,ARKAN
RESOLUTION NO.05 �2026
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AMENDING RESOLUTION 05-03-2025
AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT
WITH HAWKINS-WEIR ENGINEERS, INCL, FOR NORTH 26TH
STREET IMPROVEMENTS, FOR THE CITY OF VAN BUREN,
ARKANSAS,AND FOR OTHER PURPOSES.
WHEREAS, the City Council approved Resolution 05-03-2025, on May 27, 2025, to enter into
contract with Hawkins Weir. The amount of$58,130.00 was approved to make various
street improvements within the city; and
WHEREAS, additional engineering services including pre-construction conference, submittal review,
periodic construction observation, monthly payment requests, final inspections and
closeout documents. Hawkins Weir proposes an increase of$73,050.00, bringing the not
to exceed amount from $58,130.00 to $131,180.00. See"Amendment No. 1"attached.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized to enter into a contract(Amendment No. 1) with Hawkins-Weir
Engineers, Inc. to provide additional engineering services for the North 26' Street
Improvements. Payment for such engineering services shall not exceed$131,180.00 plus
any applicable reimbursable expenses.
IN WITNESS WHEREOF, the City Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of a for and against, the foregoing Resolution at its regular meeting
held on the 23`d day of March 2026.
G�eck Trews
City of Van Buren oseph urs
Ma o
ATTESTED: terry County.P APPROVED AS TO FORM:
%4,,) .,,
Shawnna Rey olds Jacob Howell
City Clerk/Treasurer City Attorney
HAWKI N S jWE
E R S, I N C .
g Engineering Client Success
March 16, 2026
Honorable Joe Hurst, Mayor VIA EMAIL
The City of Van Buren
1003 Broadway
Van Buren, Arkansas 72956
Re: 26th Street Improvements
Agreement for Professional Services -Amendment No. 1
HWEI Project No. 2025020
Dear Mayor Hurst:
We respectively request an Amendment to our Agreement for Professional Services, dated
May 27, 2025, for the referenced project. The purpose of this Amendment is for Additional Services
associated with adding Construction Observation Services. A detailed scope of our proposed
engineering services is enclosed included in Amendment No. 1.
We propose an increase of$73,050.00 to our contractual not to exceed (NTE)fee and propose
to continue to bill the City of Van Buren in accordance with our current Standard Hourly Billing Rate
Schedule. If this Amendment is approved, our NTE fee will increase from $58,130.00 to $131,180.00,
plus subconsultant fees and reimbursable expenses.
If our proposed Amendment is acceptable to the City of Van Buren, please sign and return a
copy of the enclosed Amendment No. 1 for our permanent records.
If you have any questions or comments, please do not hesitate to call.
Sincerely yours,
HAWKINS-WEIR ENGINEERS, INC.
r
r C_
Blake A. Peacock, P.E.
JKS/mcw
Enclosure: Amendment No. 1 —Construction Observation Phase
cc: Mr. John Karstens, City of Van Buren
Ms. Becky Horne, Hawkins-Weir Engineers, Inc.
110 So. 7th Street • P.O.Box 648 • Van Buren, AR 72957 • Ph:(479)474-1227 • Fax:(479)474-8531
211 Natural Resources Drive • Little Rock,AR 72205 • Ph: (501)374-4846
516 East Millsap Road • Suite 103 • Fayetteville, AR 72703 • Ph: (479)455-2206
403 Garrison Avenue • Suite 101 • Fort Smith,AR 72901 • Ph:(479)242-4685
www.hawkins-weir.coin
2025020\JH031626BAP Amendment No. 1.docx
CITY OF VAN BUREN,ARKANSAS
AMENDMENT NO. 1
For
PROFESSIONAL ENGINEERING SERVICES
With
HAWKINS-WEIR ENGINEERS,INC.
VAN BUREN,ARKANSAS
In accordance with the AGREEMENT for PROFESSIONAL SERVICES for the 26" Street
Improvements, Project No. 2025020, dated May 27, 2025, between the City of Van Buren, Arkansas
(hereinafter called Owner)and Hawkins-Weir Engineers,Inc.(hereinafter called Engineer),Owner hereby
authorizes Engineer to proceed with the following services:
SECTION 1—SCOPE OF SERVICES
1.1 Amendment No. I defines additional engineering services under the Agreement associated with
the Owner's project,26`h Street Improvements. Additional Services include the following items:
1. Conduct Pre-Construction Conference
2. Submittal Review
3. Periodic Construction Observation
4. Prepare Monthly Payment Requests
5. Conduct Final Inspection
6. Prepare Contract Closeout Documents
SECTION 2—TIME OF SERVICE
2.1 The scope of services as defined above is based on a contract construction period of 180 calendar
days for the Owner's project, 261h Street Improvements, generally to include periodic inspection based on
an estimated 20 hours of Inspection time per week over the contract construction period plus Construction
Management Services performed by the Project Engineer. Construction observation services under this
contract amendment are based on construction work being continuous throughout the construction period.
Engineer will proceed with providing the services set forth herein immediately upon execution of this
Amendment No. 1 by all parties.
Page 1 of 2
SECTION 3—COMPENSATION
3.1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the
terms of the Agreement. Total payment for the Scope of Services described herein shall not exceed Seventy
Three Thousand Fifty and 00/100 Dollars ($73,050.00) without written approval of Owner. These
Additional Services adjust the Agreement's not to exceed fee to$131,180.00.
AUTHORIZATION BY:
CITY OF VAN BUREN,ARKANSAS
By: �tJ�
e Hu
ayor
Date: Z ��
ACCEPTED BY:
HAWKINS-WEIR ENGINEERS,INC.
By:
44J4-011,
J. yle Salyer,P.E., .S.
Date: 03/16/2026
Page 2 of 2
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO Q' L�2025
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER
INTO A CONTRACT FOR ENGINEERING SERVICES WITH
HAWKINS-WEIR ENGINEERS, INC., FOR NORTH 26TH
STREET IMPROVEMENTS, FOR THE CITY OF VAN BUREN,
ARKANSAS,AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren, Arkansas desires to make various street improvements within the
city; and
WHEREAS, in order to commence the projects, the city is in need of professional engineering services
for the development of plans, surveys, engineering designs and bidding, cost estimates,
and supervision for said projects.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
VAN BUREN,ARKANSAS,THAT:
SECTION 1: The Mayor is authorized to enter into a contract (Exhibit "A") with Hawkins-Weir
Engineering, Inc., to provide engineering services for the development of preliminary
engineering and designs, and cost estimates for the above listed project. Payment for
such engineering services shall not exceed $58,130.00 plus any applicable reimbursable
expenses.
IN WITNESS WHEREOF, the City,af Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of '�"' for and against, the foregoing Resolution at its regular meeting
held on the 27h day of May 2025. rr
G\etk Trees
V �o�
J seph urst
City of Van Buren Mayor
ATTESTED, ay AP OVF
ryCc>uniy.Pt
Shawnna Reyn d owell
City Clerk/Treasurer City Attorney
HA VV K.- 1 F
RECEIVED
CITY OF VAN BUREN MAy 19 2025 Invoice number 250518
1003 BROADWAY a Date May 15, 2025
VAN BUREN,AR 72956
Project 2025020 2025 STREET IMPROVEMENTS
1
Engineering Consulting Services April 6 through May 10,2025
Professional Fees
Billed
Hours Rate Amount
Engineer VII 0.50 275.00 137.50
Engineer V 5.50 225.00 1,237.50
Engineer 11 13.00 150.00 1,950,00
Engineer 1 10.50 125.00 1,312,50
Professional Fees Subtotal 29.50 4,637-50
Invoice total $4,637.50
Approved By:
Remit TO: 110 So.7th Street P.D. Box 648 Van Buren,AR 72957 Ph: (479)474-1227 Fax: (479) 474-8531
INK
. " \,VF---, .
1A
May 19, 2025
Honorable Joseph Hurst, Mayor VIA EMAIL
City of Van Buren, Arkansas
1003 Broadway
Van Buren, Arkansas 72956
RE: North 2611 Street Improvements
Van Buren, Arkansas
HWEI Project No, 2025020
Dear Mayor Hurst:
We appreciate the opportunity to submit this proposal to perform engineering services
associated with the North 26th Street Improvements project for the City of Van Buren, Arkansas,
Enclosed, please find a scope of services task list detailing the Basic Services proposed
for this project. In summary, our services will consist of Field Surveying, preparing Preliminary
and Final Design Documents including detailed plans and specifications, and providing assistance
during the Advertising and Bidding Phase. Our scope does not include any services performed
during the construction phase of the project. These services, when needed, will be billed
separately based on our Standard Hourly Billing Rates in place at the time of services or can be
added by Amendment.
Our fee for Basic Services will be invoiced based on our Standard Hourly Billing Rates as
compensation for services and expenses of principals and employees of Hawkins-Weir
Engineers. The not to exceed fee for these services is $58,130.00, including Reimbursable
Expenses. Additional services will be provided only upon receipt of written authorization, and
these additional services will be invoiced at our standard hourly rates. A copy of our Hourly Rate
Schedule for 2025 is enclosed.
We will invoice you monthly for Basic Services, and Reimbursable Expenses,
Reimbursable Expenses will be invoiced in full as they are incurred.
We will commence this work immediately upon your approval of this proposal and
authorization to proceed. If there are changes in scope or protracted delays for reasons beyond
our control, we would expect to negotiate with you an equitable adjustment of our compensation
taking into consideration the impact of such changes and delays.
aka 72 J5 * (',.
2025020W H051925LY.doc