RES NO 02-09-2026 CITY OF VAN BUREN,ARKANSAS
RESOLUTION N06-9y bq2026
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY
CLERK/TREASURER TO PAY THE CITY'S ANNUAL
CONTRIBUTION TO THE CRAWFORD COUNTY JOINT 911
EMERGENCY COMMUNICATIONS CENTER.
WHEREAS, pursuant to Arkansas Act 660, the Crawford County Joint 911 Emergency
Communications Center was formed to consolidate 911 emergency and dispatch services
for all police and fire departments within Crawford County,Arkansas; and
WHEREAS, partial funding for the Crawford County Joint 911 Emergency Communications Center is
provided annually by each city in Crawford County based on population;and
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1. The Mayor and City Clerk/Treasurer of the City of Van Buren, Arkansas are hereby
authorized to pay the city's annual contribution to the Crawford County Joint 911
Emergency Communications Center in the amount of$69,421.82.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve,and adopt,by a vote of_:,; for and against,the foregoing Resolution at its regular meeting
held on the 231 day of February 2026.
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City of Van Buren
ATTESTED: d tea" APPROVED AS TO FORM:
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Shawnna Reynol s Jacob Howell
City Clerk/Treasurbr City Attorney
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Crawford County Emergency Communications Center •'' •
4235 Alma Hwy Van Buren,AR 72956 �\P5� F\RSTRESPo�o
Phone: (479)922-4695
Fax: (479)471-3232 J 911)
911 Director
Hunter Wiley Ol/CF-FIRE-
February 10,2026
Honorable Mayor Joe Hurst
City of Van Buren, AR
Van Buren Municipal Complex
1003 Broadway
Van Buren, AR 72956
Please find the included invoice as the official request for Van Buren's annual contribution to
the Crawford County Emergency Communications Center. At $2.99 per capita, Van Buren's
total share for 2026 is $69,421.82.
Respond ASAP whether you intend to pay this all in one or in two installments as written in the
Mou.
Your check should be made out to Crawford County Treasurer with Crawford County E-911 in
the memo.
The address is: Crawford County Emergency Communications Center
ATTN: Hunter Wiley, Director of 911 Communications
4231 Alma Hwy
Van Buren, AR 72956
Thank you for your cooperation with the Crawford County Emergency Communications Center
providing an invaluable service for our citizens.
Sincerely,
Director 9 o municatio , Crawford County
Crawford County Emergency
Communications Center
INVOICE 4231 Alma Hwy INVOICE
Van Buren, AR 72956
Hunter Wiley, Director of 911 Communications
Honorable Mayor Joe Hurst
Van Buren Municipal Complex
1003 Broadway DATE 2/10/2026
Van Buren, AR 72956
I Annual contribution to E911 (first half) $69,421.82 $69,421.82
Notes: 2026 at $2.99 per capita
Total: $69,421.82
THANK YOU
Memorandum of Understanding for Operation
Crawford County Emergency Communications Center
Comes now Crawford County, Arkansas, acting by and through its duly authorized and elected
County Judge, and the Cities of Alma, Cedarville, Dyer, Kibler, Mountainburg, Mulberry, Rudy,
Van Buren, and all of Crawford County, Arkansas (the "Parties"), acting by and through their duly
authorized and elected Mayors enter into the following memorandum of understanding (MOU)
for the purpose of continuing a joint 911 emergency dispatch center:
1. That the Parties desire to continue the combined 911 emergency and dispatch
center for all police and fire departments within Crawford County, Arkansas.
2. The government of Crawford County hereby agrees to continue to accept the
responsibility for providing these aforementioned services to the residents of all
cities within Crawford County as are currently being provided.
3. The Parties agree to share in the costs of all equipment approved by the 911
Intergovernmental Council to provide 911 emergency call-taking and the dispatch
services to the citizens of Crawford County at a pro-rated amount equal to the
percentage of the population within their prospective territories, as determined by
the most recent census data.
4. A Crawford County E-911 Advisory Board has been created of the Crawford County
Judge, Van Buren Police Chief, Alma Police Chief,Van Buren Fire Chief, Alma Fire
Chief, a representative of the Crawford County Sheriff's Office, the Emergency
Management Director, the Rural Fire Coordinator, the E-911 Communications
Director and one citizen.There shall be a meeting of the E-911 Advisory Board to be
held quarterly, with date, time, and location determined by the Crawford County
Judge. The E-911 Advisory Board's purpose is to discuss the operations of the E-911
Emergency Dispatch Center and provide input for improvements and modifications.
The E-911 Advisory Board will review and approve the annual budget of costs. No
costs will be incurred that do not inure to the benefit of all participating entities.
5. Each of the Parties payment amount will be set either to one annual payment or two
(2) semi annual payments to ease the financial responsibilities that come with the
beginning of each yea. Each party will have the option of making the full payment by
March 1 of each year or the semi-annual payment with the first half being due by
March 1st and the other half of their cost due by August 1st. Parties should notify
the Crawford County Treasurer of their selection by March 1 of each year. Payments
should be made out to Crawford County E-911.
6. The Parties further agree to share in the total actual cost of exceeding the revenue of
operating the E-911 emergency and dispatch services at a pro-rated amount equal to
the percentage of the population within their prospective territories, as determined
by the most recent census data. Said actual costs will be verified by an annual
accounting provided to all Parties. Beginning in January 2026, any shortage shall be
paid within thirty (30) days of receiving the audit showing the shortage. Should an
annual audit show the center has more revenue than expenses, said revenue shall be
retained in the E-911 Reserve Funds.
7. All monies owed shall be paid to the Crawford County E-911 no later than sixty (60)
days from the audit reflecting the shortage. In the event that any Party shows a
deficiency at the end of the calendar year, said deficiency will be reviewed by the E-
911 Advisory Committee and said Party may be subject to removal from the Center
of Services or legal action to collect payment.
8. E-911 Mapping and addressing shall be the responsibility of Western Arkansas
Planning and Development District, Inc. through a contract held with Crawford
County to keep all mapping and addressing current within the Crawford County
Emergency Communications Center.
9. The Center will only be responsible for maintaining the equipment within its control.
Each Party shall be responsible for keeping all mobile and hand-held radios and field
equipment in their jurisdiction in working order an upgrading said equipment,
including county fire equipment, and paging systems.
of the Center, all Parties shall be entitled to the
10. Upon dissolutionappraised value of
any equipment, software, or assets purchased after the effective date of this
agreement with the joint monies of the Parties. Said monies shall be pro-rated based
upon population from the most recent census data and shall be paid to the Parties
less any deficient payments by said Parties. The Crawford County Judge and the
Crawford County Assessor shall agree on the fair market value of those purchases.
Should any individual Party desire to terminate their participation in the Center prior
to the dissolution as a whole, said Party forfeits their interest in any equipment
purchased by the Center.
11. The initial term of this agreement shall begin January 1, 2026. Deficient payment
notifications will not take effect until 2027. In the event any Party desires to
terminate their participation in this agreement, they must provide at least one year
advance notice. Said notice of termination shall be by resolution passed by the
governing body of the Party and delivered to the County Judge on behalf of Crawford
County. Any Party that terminates their participation in this agreement will not be
provided services of the Center.
12. Should litigation be required to enforce or interpret any portion of this contract, the
laws of the State of Arkansas shall govern the terms and any said dispute shall be
litigated in Crawford County, Arkansas.
13. Should any clause, paragraph, terms, or provision of this contract be determined to
be invalid by a court of appropriate jurisdiction; such clause, provision, term, or
paragraph shall be deemed severable and shall not affect the validity of the
remaining terms, provisions, clauses, or paragraphs.
14. Each Party represents to the others that the individual signing this Memorandum of
Understanding below has been duly authorized to do so by its respective governing
body and that this Memorandum of Understanding is binding and enforceable as to
each Party and that each represents that their respective legal counsel has fully
review this agreement.
City of Alma: City of Cedarville:
Mayor Jim Fincher Mayor Debbie Pinkerton
City of Chester: City of Dyer:
Mayor Amber Emde Mayor Lynn Hubbard
City of Kibler: City of Mountainburg:
Mayor Andrew Crow Mayor Susan Wilson
City of Mulberry: City of Rudy:
Mayor Gary Baxter Mayor James Jones
City of Van Buren: Crawford County Judge:
M4 oe Hurst Judge Chris Keith
Crawford County Emergency Communications
Center:
Director Hunter Wiley