RES NO 09-01-1995 CITY OF VAN BUREN, ARKANSAS
0 RESOLUTION NO. 1- -1995
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH
THE U.S. DEPARTMENT OF COMMERCE, BUREAU OF THE CENSUS FOR A
SPECIAL CENSUS OF VAN BUREN, ARKANSAS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,
ARKANSAS:
THAT the City Council authorizes and directs the Mayor to enter into a contract
with the U.S. Department of Commerce, Bureau of the Census, for a Special
Census of Van Buren during 1995 at an estimated cost of $68,809.00 to be paid
out of the General Fund.
PASSED AND APPROVED THIS 18TH DAY OF SEPTEMBER ,1995
MAYO
ATTESTED:
AO,"
CIT C ERK- REASURER
0
UNITED STATES DEPARTMENT OF COMMERCE
Bureau of the Census
e Washington, DC 20233 -0001
•4750
August 22, 1995
Honorable John Riggs
Mayor of Van Buren
1003 Broadway
Van Buren, Arkansas 72956
Dear Mayor Riggs:
This will acknowledge receipt of your check in the amount of $125 for a
cost estimate for a special census of Van Buren.
The estimated cost of a special census of Van Buren based on your population
estimate of 18,500 is $68,809. Of this amount $44,000 is paid to the Census
Bureau in advance and $24,809 is held by the city to pay local persons who
work on the census.
We are enclosing two copies of the formal agreement for the census. Please
read the contract carefully giving particular attention to Sections B and D
so you are aware of the responsibilities of all parties involved. The cost
of the special census could increase significantly if sufficient applicants
are not provided due to the additional time the Census Bureau supervisor
would have to spend in recruiting applicants. Also, a cost estimate that has
not been accepted within 90 days by local officials is subject to revision to
take into account any changes in wage rates or other costs that may have
occurred. Although we cannot guarantee a specific date for receipt of the
final data, we will make every effort to deliver the data as soon as possible
after completion of the enumeration. If you require the data by a specific
date, please inform us of that date when you return the signed contracts.
Should we be unable to meet that deadline, we will refund your deposit.
It will be necessary to have an authorized local official sign and complete
both copies in the section designated "FOR THE CONTRACTOR." If you wish to
have us begin work on the census, please forward a check for $44,000 payable
to Commerce Census and return both signed copies of the agreement.
Enumerators will use maps showing the current boundaries of Van Buren in the
special census. Approximately 4 weeks after receipt of your initial payment,
you will receive copies of the census maps and specific instructions for
updating these maps. We will send maps that show the corporate limits of
Van Buren based on the latest information we have available. We require
ordinances and plats for annexations not shown and any other changes to the
corporate limits must be documented. Questions regarding the corporate
limits must be resolved before the special census begins.
Honorable John Riggs 2
Our preparatory work will require approximately 120 days before the census
date and after receipt by us of the satisfactorily updated maps. Final
results will be available approximately 16 weeks after completion of the
census. Please note that the Census Bureau will provide the data to any
Federal, state, or local official, or other individual upon receipt of a
written request. If you have questions or require further information,
please call the Office of Special Censuses on 301 457 -1429
or fax 301 457 -1477.
Sincerely,
ELAINE M. CSELLAR
Office of Special Censuses
Bureau of the Census
Enclosures