Loading...
RES NO 01-01-2025 CITY OF VAN BUREN,ARKANSAS RESOLUTION NOQJ-�-2025 BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS,A RESOLUTION TO BE ENTITLED: A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT FOR ENGINEERING ON-CALL SERVICES FOR THE CITY OF VAN BUREN, ARKANSAS, AND FOR OTHER PURPOSES. WHEREAS, the City of Van Buren, Arkansas desires to make various improvements within the City to include streets, drainage,bridges,and sidewalks; and WHEREAS, in order to commence the projects and to seek grant funding, the City is in need of professional engineering on-call services for the development of plans and designs, cost estimates, and supervision for said projects. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,THAT: SECTION 1: The Mayor is authorized to enter into a contract (Exhibit "A") with Hawkins-Weir Engineers, Inc. to provide engineering services for the development of preliminary engineering and designs, and cost estimates for the above listed projects. Payment for such engineering services shall not exceed $30,000.00 plus any applicable reimbursable expenses. IN WITNESS WHEREQF, the Cit� Van Buren, Arkansas, by its City Council, did pass, approve, and adopt, by a vote of_for and against, the foregoing Resolution at its regular meeting held on the 271 day of January 2025. G\erk Treds� ^0 p City of V Jose h P. rst Y an Buren Mayo ATTESTED: d shay APPS0Vt7r S- + RM: County, Shawnna Reynolds Jacob Howel„t,,.a `_ City Clerk/Treasurer S, Ci fney -- - i „i � NIN S V VE I nyinl 'c'1't'ng Ch'eritSUCCESS January 27,2025 Honorable Joseph Hurst, Mayor City of Van Buren, Arkansas 1003 Broadway Van Buren, Arkansas 72956 Re: 2025 On-Call Engineering Services HWEI Project No. 2025001 Mayor Hurst: We appreciate the opportunity to submit this proposal for engineering services associated with 2025 On-Call Engineering Services for the City of Van Buren, Arkansas. Our Basic Services will consist of conceptual planning for various projects that you may identify as part of the City's 2025 Capital Improvements. These services may include preliminary engineering, surveying, cost estimating, and assisting with the preparation of any funding applications, Our Basic Services do not include preparation of Final Design Documents (i.e., Plans, Specifications, and Contract Documents), assistance during bidding or negotiating, or construction administration services. Once a project is appropriated by the City or a funding agency, we will separate this project individually and negotiate an agreement for these engineering services. Our fee for Basic Services will be invoiced based on our Standard Hourly Billing Rates as compensation for services and expenses of principals and employees of Hawkins-Weir Engineers, including any applicable Reimbursable Expenses. Our fee for these Basic Services will not exceed$30,000.00 including all reimbursable expenses without your written authorization. A copy of our Standard Hourly Billing Rate Structure is enclosed. Reimbursable Expenses, including subconsultant fees, incurred in connection with all Basic and Additional Services will be charged based on the actual cost. We do not anticipate any Reimbursable Expenses at this time, and will advise you if this situation changes before authorizing any such expenses or subconsultant services. We will commence work immediately upon your identification of a project and authorization to proceed and complete the work in accordance with the schedules that you establish. If there are changes in scope or protracted delays for reasons beyond our control, we would expect to negotiate with you an equitable adjustment of our compensation taking into consideration the impact of such changes and delays. l )Via,1'tla 5t1-4,Vt 1227 '1- 53l 211 ,Natural k ;;,asrcos Drive * Little tie ck� AN 72205 6(11074-4946 Alfa Eat t kiillsals toad a Suite 103 * t°,ty(Ateville,AR 72703 t'It:t 4791455-2 00 Gil t,arrisnn Avouser - `_Site 101 e Fort trith,ATE 72901 l'li g4791 242-4685 ftaE t i C2,�71,�d�i7 Y'hti.ed#�'13",C47}1? 20250011,dH 121624 KS.docx I Z E I Honorable Joseph Hurst, Mayor Page 2 January 27, 2025 This proposal letter together with the enclosed Agreement for Professional Services represents the entire agreement with Hawkins-Weir Engineers, Inc. If this proposal is acceptable, please sign and date both copies of the enclosed Agreement and return one (1) copy to us. The remaining copy is for your records. If you have any questions, comments, or require additional information, please do not hesitate to call. Sincerely yours, HAWKINS-WEIR � ENGINEERS, INC, y" 3k' J. Kyle Salyer, P.E., P.S. JKSlmcw Enclosures: Agreement for Professional Services—Two(2) copies Hourly Rate Schedule: 2024 cc: Ms. Becky Horne, Hawkins-Weir Engineers, Inc. i 20250011JH121624KS.docx HAWKINS-WEIR ENGINEERS, INC. AGREEMENT FOR PROFESSIONAL SERVICES CITY OF VAN BUREN HWEI Project Number: 2025001 1003 BROADWAY Authorized by: MAYOR JOSEPH HURST VAN BUREN,AR 72956 Project Manager:J. KYLE SALYER,P.E.,P.S. PHONE:479-474-141 Date: JANUARY 27,2025 Description of Work: 2025 ON-CALL ENGINEERING SERVICES GENERAL: HAWKINS-WEIR ENGINEERS, INC. (HWEI) shall perform the professional services indicated on this Agreement. These services shall include serving as the Client's professional engineering and/or surveying representative providing consultation and advice as requested by this Agreement. SCOPE OF SERVICES: Services to be provided by HWEI shall be as described on this Agreement and noted attachments and other services shall not be implied unless so stipulated by a written agreement acknowledged by client and HWEI. ACCESS: The Client shall provide to Engineer legal access to all properties,public and private,required to perform the services requested. INFORMATION PROVIDED BY CLIENT: The Client shall provide all criteria and full information such as surveys, legal descriptions,subsurface explorations,hydrographic surveys, laboratory tests, flood plain data, environmental assessments,environmental impact statements, utility or other easements, zoning and deed restrictions as may be available to the Client which pertain to the work to be performed. HWEI may rely on such information supplied by the Client in performing services hereunder. PERMITS: Client shall furnish all approvals and permits for all governmental authorities or other entities having jurisdiction. REUSE OF DOCUMENTS: All documents including drawings, specifications and reports prepared by or furnished by HWEI pursuant to this Agreement are instruments of service with regard to the work being performed and HWEI shall retain an ownership and property interest therein.Client may make and retain copies for information and reference in connection with the use and occupancy of the project by client and others,however,such documents are not intended or represented to be reused by Client or others on extensions of the project or any other project. Any reuse of documents without written authorization by HWEI shall be at Client's sole risk and Client shall hold HWEI harmless and without liability. COMPENSATION FOR SERVICES: HWEI shall be compensated for services rendered under this Agreement as follows: HOURLY NOT TO EXCEED(NTE)$30,000,00,INCLUDING ANY APPLICABLE REIMBURSABLE EXPENSES OTHER CONDITIONS: • All fees and expenses paid by HWEI on behalf of the Client shall be reimbursed by the Client to HWEI based on actual cost(i.e., filing fees, advertisement costs,testing fees,review fees,express mail or courier,professional services by others). • HWEI shall be reimbursed by the client for all travel expenses including meals and lodging at actual cost for travel from the HWEI office. HWEI shall be reimbursed for all travel expenses including mileage computed at the current IRS standard mileage rates to and from HWEI offices, vehicle rental fees,and coach rate common carrier fares,plus all parking and toll fees expended on travel on the behalf of the Client. • Client may terminate the services of HWEI at any time upon written notification to HWEI. HWEI shall be paid for all services rendered to the time of termination, • Unless otherwise agreed upon by HWEI and Client,if Client fails to make full payment due HWEI for services and expenses within 30 days after receipt of HWEI's Invoice of Services,the amounts due HWEI may be increased at the rate of 0.5%per month or the maximum rate of interest allowed by law at the time this Agreement is entered into,whichever rate is less,from said 30th day. In addition,HWEI may,after giving 7 days written notice to Client,suspend services under this Agreement and may proceed with formal collection procedures. Client shall pay the cost of collection procedures.Should litigation be necessary, Arkansas will be the state of litigation and Arkansas law shall govern. • Client understands and acknowledges that HWEI shall have a lien upon the land,building,erection,or improvement upon said land for services rendered to client as provided in Arkansas Code Annotated 18-44-105. • To the maximum extent permitted by law,the Client agrees to limit HWEI's liability for the Client's damages to a maximum of the net compensation received by HWEI,not including reimbursable expenses and subconsultant fees,for all services rendered on the project. This limitation shall apply regardless of the cause of action or legal theory pled or asserted. RIGHTS:Nothing in this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than Client and HWEI,and duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of Client and HWEI and not for the benefit of any other party. ATTACHMENTS:LETTER PROPOSAL: HWEI HOURLY RATE SCHEDULE:2024 ACCEPTED THIS DAY OF 20— OR ❑ Verbal Authorization Received to Proceed with services CITY OF VAN BUREN,ARKANSAS JANUARY 27,2025 ORGANIZATION,COMPANY,OR INDIVIDUAL ACCEPTING DATE RESPONSIBILITY qOR PAYME T OR SERVICES RENDERED �WZ BY Hawkins-Weir ffngineers,Inc. • PO BOX 648 • VAN BUREN,ARKANSAS 72957 • PHONE(479)474-1227 - FAX(479)474-8531 • 211 NATURAL RESOURCES DRIVE LITTLE ROCK,ARKANSAS 72205 • PHONE(501)374-4846 • 516 EAST MILLSAP ROAD,SUITE 103 FAYETTEVILLE,ARKANSAS 72703 • PHONE(479)455-2206 • 403 GARRISON AVENUE.SUITE 101 FORT SMITH.ARKANSAS 72901 • PHONE(479)242-4685 Hawkins-Weir Engineers, Inc. Hourly Rate Schedule: 2024 ©ascription Billing Rate/Hour Engineer V}1 $250 Engineer VI $225 Engineer V $200 Engineer IV $175 Engineer III $150 Engineer II $125 Engineer 1 $75 Environmental Specialist 11 $130 Environmental Specialist 1 $110 Designer II $135 Designer I $100 CAD/BIM Modeler I1 $135 CAD/BIM Modeler 1 $100 CADIGIS Technician III $120 CADIGIS Technician 11 $95 CADIGIS Technician 1 $75 Construction Manager 11 $140 Construction Manager 1 $125 Construction Observer IV $135 Construction Observer 111 $115 Construction Observer 11 $95 Construction Observer 1 $75 Surveyor $150 GPS Survey $175 Survey Technician $50 Business Manager $100 Graphic Designer $100 Document Processor $75 Reimbursable Expenses _ Mileage $0.721mile Printing @ Cost Travel @ Cost Expert Witness Rate x 2.0 Other Direct Costs @ Cost Notes: 1. Hourly rates may be equitably adjusted annually 2.Adjustment to rate schedule will not change contract lump sum or NTE amounts 3. If a conflict exists.hourly rates&reimbursable expenses will be invoiced per terms of Agreement. ,t ..................