PC Minutes 10-01-2024City of Van Buren, Arkansas
Planning Department
1003 Broadway • Van Buren, Arkansas 72956
PLANNING COMMISSION MINUTES
October Ol, 2024
1. Call To Order/Roll Call. The Van Buren Planning Commission held its monthly meeting
on Tuesday, October 01, 2024, at 5:30 P.M. The meeting was held at the Van Buren Municipal
Complex in the City Council Chambers. The following Commissioners were present: Chairman
Mark Evans, Vice -Chairman Philip Bagby, Jared Clark, Jay White, and Nathan Wilson.
Commissioners Missy Hefner, Jason Myers, Mason Shirey and Tiffany Webster were absent. City
Staff present were Planning Director Wally Bailey, City Inspector David Martin, Commission
Secretary Jennifer Willoughby, Street Superintendent John Karsten, and VBMIJ Director Steve
Dufresne,
2. Approval Of Minutes From September 03, 2024. A motion to approve was made by
Vice -Chairman Bagby and seconded by Commissioner Wilson. The motion was approved
unanimously.
3. Legacy Cottages Lot 1—Off-Site Drainage Improvements WD Builders/Brixey
Engineering. A motion to approve acceptance of the off -site improvements was made by Vice -
Chairman Bagby and seconded by Commissioner Wilson. The motion was approved unanimously.
Chad Brixey of Brixey Engineering, Willie Mooney, JW Wooden, and J Franciso Quinones were
all present at the meeting to represent WD Builders, LLC. Neighboring property owners Maurice,
Dee, Clifford, and Cameron Hubbs were also present at the meeting.
Chad Brixey of Brixey Engineering requested for the Planning Commission to review the
acceptance of the off -site improvements required as part of the preliminary plat and development
plan approval. Mr. Brixey certified the off -site improvements were made; the city street
department also inspected the off -site improvements. Cameron Hubbs asked whether the length of
the road in and out of the development has been approved. The Commission and Mr. Brixey stated
that yes, the road was approved by the Fire Department and by the preliminary plat approval in
May 2023.
4. Revision Of The Mobile Food Truck Vending Ordinance. A motion to approve
recommendation to City Council with language changes being made to paragraphs D.7 and D.8
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was made by Commissioner Wilson and seconded by Commissioner White. The motion was
approved unanimously.
After last month's discussion, Mr. Bailey put together a final draft mobile food truck vending
ordinance and presented it to the conu rission for review. Chairman Evans mentioned changing the
wording in paragraphs D.7. Code Compliance and D.8. Parking Space Requirements to add the
language "currently adopted" codes and "currently adopted" parking requirements.
5. Annual Sidewalk Program. Ordinance 5-1997 requires an annual review of the sidewalk
program and to allow any requests for sidewalks. The October Planning Commission meeting is
the time for that annual review. The city is still working on completion of the existing list of
sidewalks, so no new sidewalk projects are currently planned. Mr. Bailey stated the goal is to
eventually get matching grants for sidewalks around schools. North llch Street and North 28`11
Street were mentioned as areas that are in need of sidewalks and road reconstruction.
6. Old/New Business. Mr. Bailey let the Commission know that the new building permit fee
schedule will become effective December 1, 2024,
7. Adjourn. A motion to adjourn was made by Vice -Chairman Bagby and seconded by
Commissioner White. The motion was approved unanimously.
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Wally Bailey, Planning Director
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