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03 March 2011 Regular MINUTES OF THE VAN BUREN, ARKANSAS CITY COUNCIL MEETING MARCH 21, 2011 The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, March 21, 2011 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the following Council members answered as their names were called: Alderman Sagely, Swaim, Parker, Moore, and Ragsdale. City Clerk- Treasurer Barbie Curtis and City Attorney Candice Settle were present. Alderman Dodd was absent. This made a total of eight (8) present. A quorum was declared. The invocation was given by Pastor Kevin White, Family Connections Pastor of North Park Baptist Church. Next, Mayor Freeman led the Pledge of Allegiance. Next, Mayor Freeman told the council that the City Attorney had furnished then a copy of the State of the City Report from her office. She said she would be happy to answer any questions. There were none. Next, Mayor Freeman gave the State of the City Report. Within this report, Mayor Freeman asked permission to advertise for bids for an architect. Motion was made Alderman Swaim and seconded by Alderman Parker. The council followed with a unanimous vote. On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting on February 28, 2011. Alderman Swaim made a motion to approve the minutes. Alderman Ragsdale seconded the motion. On roll call, the following Council members voted aye: Alderman Sagely, Swaim, Parker, Moore, and Ragsdale. The following voted nay: none. On the agenda nest was to consider A RESOLUTION ADOPTING AN ANTI DISPLACEMENT PLAN AS PART OF THE CITY'S APPLICATION TO THE STATE OF ARKANSAS FOR AN ARKANSAS COMMUNITY AND ECONOMIC DEVELOPMENT GRANT; AND FOR OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman noted that there will be no persons displaced, but that we have to pass this resolution in order to receive funds for the IKE 2 Grant. Alderman Swaim seconded by Alderman Sagely moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim, Parker, Moore, and Ragsdale. Nays none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 3 -1 -2011 CITY OF VAN BUREN, ARKANSAS RESOLUTION NO. 1 -2011 13E IT ENAL, I hD BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS, A RESOLUTION TO BE ENTITLED: A RESOLUTION ADOPTING AN ANTI- DISPLACEMENT P AS PART OF TIM CITY'S APPLICATION TO THE STATE OF ARKANSAS FOR AN ARKANSAS CONL\IGNITY AND ECONOMIC DEVELOPMENT GRANT; AND FOR OTHER PURPOSES. WHEREAS, the City of Van Buren seeks to replace all occupied and vacant occupiable low and moderate- income dwellings demolished or convened to a use other than as !thy/moderate-income housing as a direct result of activities assisted with funds provided under the HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, as amended, and described in 24 CFR 570.606(6)0). All replacement housing will be provided within three years of the commencement of the demolition or rehabilitation relating to conversion; and WHEREAS, the City of Van Buren will as part of this program provide relocadon' assistance as described in 570.606(6)(2), to each low /moderate -income household displaced by demolition or by the conversion of a low /moderate- income dwelling to another use as a direct result of assisted activities; and If any such project will involve the demolition or conversion of low or moderate dwelling units, the following will be provided: 1. The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than low /moderate- income dwelling units as a direct result of the assisted activity; and 2. A time schedule for commencement and completion of the demolition or conversion; and 3. The general location on a map and approximate numb& of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units; and 4. The source of funding and a time schedule for the provision of replacement dwelling units; and 5. Thc basis for concluding that each replacement dwelling will remain a low /moderate- income dwelling unit for at least 10 years from the date of initial occupancy. NOW, '1'1 IEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS: Section 1: Thor consistent with the goals and objectives of activities assisted under the Act, as amended, the City of Van Buren will make every effort to minimize the displacement of persons from homes. IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass, approve, and adopt, by a vote of 5 for and° against, the foregoing Resolution at its meeting held on the 21 of March 2011. ar Robert Mayor ATTESTED: 7 kPPR VIII IS TO FORM: (ruki tee_ earth:— It V t Barbie Curtis Candice Settle City Clerk/Treasurer City Attorney On the agenda next was to consider A RESOLUTION ESTABLISHING A POLICY PROHIBITING THE USE OF EXCESSIVE FORCE BY LAW ENFORCEMENT AGENCIES WITHIN THE APPLICANT'S JURISDICTION AGAINST INDIVIDUALS ENGAGED IN NON- VIOLENT CIVIL RIGHTS DEMONSTRATIONS AS A CONDITION OF ARKANSAS COMMUNITY ANI) ECONOMIC DEVELOPMENT PROGRAM. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman added that this is also just a requirement to receive IKE 2 funds. Alderman Swaim seconded by Alderman Parker moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim, Parker, Moore, and Ragsdale. Nays none. The Mayor thereupon declared the Resolution adopted and signed the Resolution, which was attested by the City Clerk and impressed with the seal of the City. THE RESOLUTION WAS GIVEN THE NUMBER 3 -2 -2011 CITY OF VAS BUREN, ARKLNSAS RESOLUTION NO. 3 a -2011 BE IT ENACTED BY THE CITY COUNCIL, FOR TIfE CITY OF VAN BUREN, ARKANSAS, A RESOLUTION TO BE ENTITLED: A RESOL LITTON ESTABLISHING A POLICY PROHIBITING THE USE OF EXCESSIVE FORCE BY LAW ENFORCEMENT AGENCIES WT'I'IIIN TILE APPLICANT'S JURISDICTION AGAINST INDIVIDUALS ENGAGED IN NON VIOLENT CIVIL RIGI DE.UONSTRATIONS AS A CONDITION OF ARKANSAS COJLMUT AND ECONOMIC DEVELOPMENT PROGRAM. WHEREAS, the Ciry of Van Buren is applying for Arkansas Community and Economic Development Program funding; and WHEREAS. as required by the HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, as amended, it shall be the policy of the City of Van Buren to ensure that the following affirmations are rue: 1. The City has adopted .md is enforcing this policy prohibiting the use of excessive farce by law enforcement agencies within its jurisdiction against any individuals engaged in non violent civil rights demonstrations. 2. The City will ensure that all law enforcement agencies within its jurisdiction will enforce all applicable State and local laws against physically barring entrance to, or exit from, a facility or location, which is the subject of such non violent civil rights demonstrations within its jurisdiction. 3. In response to van violent civil rights demonstrations, the City will be mindf d and protective of the rights of all participants in such demonstrations, as well as any onlookers, bystanders, or any other persons located in the vicinity or owning property in the vicinity. 4. In connection with such demonstrations, the use of force shall be permitted only when necessary to protect the rights of individuals or to uphold the law. In no event shall the use of force in excess of that necessary to achieve the lawful goals of the City be pemtitted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN, ARKANSAS, THAT: ectiov L The City Council hereby declares that consistent with the goals and objectives of nctiviries assisted under the Act, as amended, the City of Van Buren will adopt and enforce the policy cantainad herein. IN WITNESS WOIEREOF, the City of Van Buren, Arkansas, by its City Council, did pass, approve, and adopt, by a vote of S for and 0 against, the foregoing Resolution at its meeting held on the 21' of March 2011. I I kl Robert D. 'eta Mayor A'ITI ?STED: .AP ROVEI AS O FOR.U: a 1 Barbte Curtis Candice A. etde City Clerk/Treasurer City Attorney On the agenda next was to consider AN ORDINANCE AUTHORIZING THE MAYOR TO DESIGNATE WESTERN ARKANSAS PLANNING AND DEVELOPMENT DISTRICT AS ADMINISTRATOR OF CITY AWARDED GRANT FUNDS. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Ragsdale. The council followed with a unanimous vote. The Clerk then read the Ordinance the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Alderman Ragsdale. The council followed with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. There was none. The Mayor then put the question, "Shall the Ordinance pass Motion was made by Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim, Parker, Moore, and Ragsdale. The Mayor declared the motion carried as there were five (5) ayes and (0) nays. Four (4) votes being necessary for passage. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 8 -2011 CITY OF VAN BUREN, ARKANSAS ORDINANCE NO. -2011 BE IT ENACTED BY THE CITY COUNCIL, FOR TILE CRY OF VAN BUREN, ARKANSAS, AN ORDLNANCE TO BE ENTITLED: AN ORDINANCE AUTHORIZING THE MAYOR TO DESIGNATE WESTERN ARKANSAS PLANNING AND DEVELOPMENT DISTRICT AS ADMILNIS'FRATOR OF CITY AWARDED GRANT FUNDS. WHEREAS, the City of Van Buren, Arkansas has been awarded gram finds to conduct energy efficient retrofits of the Municipal Complex, King Opera House, Depot, Library, Fire Stations and Senior an under the EECBG Small Cities and Counties Program; and WHEREAS, the City of VanTureq Arkansas recognizes the need for assistance in administering the EECBG grant in compliance with the DOE and the Arkansas Economic Development Commission regulations and Federal, State, and Local laws; and WHEREAS, the City of Van Buren has a long-standing relationship with rbe Westc Arkansas Planning and Development District and feels confident that it will administer the above- referenced project competently, and that the Arkansas Economic Development Commission regtcres that grants be administered by a qualified agency tbnt has received grants administration training. The Western Arkansas Planning and Development District is the only agency in West® Arkansas that meets all these requirements; and WHEREAS, Section 14 -58 -303 of the ARKANSAS CODE ANNOTATED provides that "The governing body, by Ordinance, may waive the requirements of competitive bidding in exceptional situations where such peocedure is deemed not feasible or practical." NOW, THEREFORE, BE Tl' ORDALNED BY THE CITY COUNCIL OF THE CRY OF VAN BUREN, ARKANSAS, THAT: SE 1: The City Council hereby waives therequirements of further Competitive bidding for the above described project, as such a procedure is not deemed m befeasible or practical under the circumstances. SECTION 2: The Mayor is hereby authorized to designate the West= Arkansas Planning and Development District, Inc., as the project administrator for the EECBG gra subject to the DOE and the Arkansas Department ofEconomic Development approval, and cuter into a contract for Administrative Services with such agency for project administrative services. IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by is City Council, did P035. approve, and adopt, by a vote of 5for and 0 agains the foregoing Ordinance at its Regular Meeting held on the 21st day of March 2011. -s Robert D. Fre!i "S, Mayor ArrmsrF.n: ilfiii.CTED Barbie Curtis Candice A Settle City Clerl✓reasurer City Attorney On the agenda next was to consider AN ORDINANCE AUTHORIZING THE MAYOR TO DESIGNATE WESTERN ARKANSAS PLANNING AND DEVELOPMENT DISTRICT AS ADMINISTRATOR OF CITY AWARDED GRANT FUNDS. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Sagely. The council followed with a unanimous vote. The Clerk then read the Ordinance the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Alderman Ragsdale. The council followed with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. There was none. The Mayor then put the question, "Shall the Ordinance pass?" Motion was made by Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance with correction. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim, Parker, Moore, and Ragsdale. The Mayor declared the motion carried as there were five (5) ayes and (0) nays. Four (4) votes being necessary for passage. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 9 -2011 crrY OF VAN BUREN, ARKANSAS ORDINANCE NO. 6 1 -2011 BE IT ENACTED BY TIT. CITY COUNCIL, FOR TILE CITY OF VAN BUREN, ARKANSAS, AN ORDINANCE TO BE ENTITLED: AN ORDINANCE AIPITIORIZING TIE MAYOR TO DESIGNATE WESTERN ARKANSAS PLANNING AND DEVELOPMENT DISTRICT AS ADMLN'ISTRATOR OF CITY AWARDED GRANT FUNDS. WHEREAS, the City of Van Buren, Arkansas has been awarded IKE -2 grant funds to construct the Southside Drainage Improvement project; and WHEREAS, the City of Van Buren, Arkansas recognizes the need for assistance in administering the IKE -2 grant in compliance with the Arkansas Economic Development Commission regulations and Federal, State, and Local laws; and WHEREAS, the City of Van Buren has a Tong- standing relationship with the Western Arkansas Planning and Development District and feels confident that it will ?dmMnister the above referenced project competently, and that the Arkansas Economic Development Commission requires that gams be administered by a qualified agency that has received grants administration training. The Western Arkansas Planning and Development District is the only agency in Western Arkansas that meets all these requirements. WHEREAS, Section 14 -58 -303 of the ARKANSAS CODE ANNOTATED provides that "The governing body, by Ordinance, may waive the requirements of competitive bidding in exceptional situations where such procedure is deemed not feasible or practical." NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN, ARICA,NSAS, THAT: SECTION l: The City Council hereby waives the requirements of further competitive bidding for the above described project, as such a procedure is not deemed to be feasible or practical under the circumstances. SECTION 2: The Mayor is hereby authorized to designate the Western Arkansas Planning and Development District, Inc., as the project administrator for the IKE -2 grant, subject to the Arkansas Department of Economic Development approval, and enter into a contract for Administrative Services with such agency for project administrative services. IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass, approve, and adopt, by a vote of_ffor and 0 against, the foregoing Ordinance at its Regular Meeting held on the 21 at day of March 2011. t Robert D. Pre Mayor ATTESTED: APP dVFI) 15 TO FORM: C c, A.f_AlAp� Barbie Curtis Candice%Settic City Clerk/ Treasurer City Attorney On the agenda next was to consider AN ORDINANCE AUTHORIZING THE MAYOR TO CONTRACT WITH HARRIS CONSTRUCTION FOR COMPLETION OF THE 2010 SIDEWALK AND DRAINAGE IMPROVEMENT PROJECT, WAIVING BIDDING REQUIREMENTS, DECLARING AND EMERGENCY, AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Ragsdale. The council followed with a unanimous vote. The Clerk then read the Ordinance the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Alderman Sagely. The council followed with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. Mayor Freeman stated that this is to replace the contract with Wilson Brother's Construction after they defaulted on their contract. The Mayor then put the question, "Shall the Ordinance pass Motion was made by Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim, Parker, Moore, and Ragsdale. The Mayor declared the motion carried as there were five (5) ayes and (0) nays. Four (4) votes being necessary for passage. Motion was made by Alderman Swaim and seconded by Alderman Ragsdale, that the emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim, Parker, Moore, and Ragsdale. Nays none. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 10 -2011 CITY OF VAN BUREN, ARRAFSAS ORDINANCE NO. 10 2011 BE IT ENACTED BY THE CM' COUNCIL FOR THE CITY OF VAN BURR', ARKANSAS, AN ORDINANCE TO RE E+"ITTIID: AN O RDINMS CE A UTHORIZLNC THE MAYOR TO CONTILICT WITB HARRIS CONSTRUCTIONFOR CO 2PLETION OF THE 3010 SIDEWALK AND DRAINAGE RPROti \IEvr PROJECT, WAmro BIDDING REQUIREMENTS DECLARING AN EMERGENCY, AND FOR OTHER PURPOSES. WHEREAS, the City of Vattern has determined that blight of Wilson Brothers CmflavcomS &t wit on Lbe 2010 Sidewalk and Drainage Improsaul Ps9m and mbxtvy mmioatla of PC original cent {her r;reerrens tanned is vended to anima= the ®pleuon et the FM>L m WHEREAS, State Auto htvtwl W¢.oce Compmy, under iuprrmmaoa 0blige{0013 We bonding company detcmwcd 1610 Harris CGwmelon Company should serve. the completion oo=3ct0[, WHEREAS, it would be impracticable wad of Le to rebid this west r usage.W Wee is m (ated.1 for savings '0 the ay to 14- 6113 on the Foie., tad 8, City need to im+ tee completion of this pmje iew Mays nay action by the City Cauo5C and WHEREAS, Section 14-51 -303 of the ARKANSAS CODE ANNOTATED gavM. Nat 'The governing body, by Orht ,ss, may waive Ne rev 0f competitive bidding lo o¢pr-al immom where and psocedme a band w feasible eruct' NON, THEREFORE, BE IT ORDALNED BY THE CITY COUNCIL OFTHE CITY OF VAN BUREN, ARKANSAS, THAT: CF1'flll\ 1: The City Council hereby weir. the sq®mems o((wa. aQFtia bidding far the aMre deer 0831 (reject 33 such a procedure is tat timed be fw4lc or practical under the dramsuwc. (0Ft10N 1: Th. M.yo: .04 City Gntx hereby uoborvad to vgo Ne ed' epemml ham State Auto 11 .0 Iwvaw< Company and ever km muomlm 3war1 with Emil Csmuc ^s Company in the cunt of $I3 gA W TO end to pay ell (3pmm relating to this inject. CFTOV 3: The o oltooion work harm is deemed and found to be necessary fa the immediate preserved= 0(831 ,Very M wears NWa Ciy, and es such m energeney is hereby declared, W± 0, Ordinance gun take e3S ml be in full fora epee m Nee its pangs ml approve{ h\ RTI\FX WI ERE0F Ne Gry o(V.o BOtg lvknme by iu Gy Canaan, as a idp. arpmve, and Wopi bye w¢ o(Slm.vd Qagnioo the (0,0334 g RegWar Mec[oe PS on the 2lstday o(Masvd1011. M oo Mryv ATIFSTID: 'ROVED AS TO FORM: CA p/J (7.07-16; A AIL. us B3hieG T C: 1 CadAe h City CkEn'Trzsvc ;y A COary On the agenda next was to consider AN ORDINANCE GRANTING A LICENSE AUTHORIZING LIMITED USE OF PORTIONS OF THE CITY OF VAN BUREN, ARKANSAS'S RIGHTS -OF -WAY AND EASEMENTS TO KENTUCKY DATA LINK; PROVIDING FOR PAYMENT THEREOF; DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its second reading. The motion was seconded by Alderman Ragsdale. The council followed with a unanimous vote. The Clerk then read the Ordinance the second time. Alderman Swaim moved that the rules be further suspended and the Ordinance placed on the third and final reading. The motion was seconded by Alderman Sagely. The council followed with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor asked if there was any discussion. Mayor Freeman mentioned that Kentucky Data Link will not be providing any services to Van Buren or Fort Smith at this time. This is just allowing them the use of our right -of -way for a cable they have along 1 -40. The Mayor then put the question, "Shall the Ordinance pass Motion was made by Alderman Swaim and seconded by Alderman Ragsdale to adopt the Ordinance. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim, Parker, Moore, and Ragsdale. The Mayor declared the motion carried as there were live (5) ayes and (0) nays. Four (4) votes being necessary for passage. Motion was made by Alderman Swaim and seconded by Alderman Parker, that the emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman Sagely, Swaim, Parker, Moore, and Ragsdale. Nays none. The Mayor then declared the Ordinance passed and signed same in open Council, duly attested by the City Clerk. THE ORDINANCE WAS GIVEN THE NUMBER 11-2011 SECTION 1 1la Kentucky On Lwt. Inmtpmmm. wbith iaccdunting Ot .sty: eon CITY OF VAN BUREN, ARKANSAS business in the City of V,aa Bmm,Ahsass saltm o franchi fee ofOae HaaaanalNur Nundted Twenty Dollars (21920) for each Yea or Pan Wcmf OAOM1 N ENO II. All der nzabise is u effect Re aid anoint will be pad by to KCUk7 Rea Lima lvarporval aim ems of etRel® of Us fiaachae. The annul alaxbise fee shall be due by' the tenth day o(uu sutquent anal puicd. BE rr ENACTED BY THE CITY COIMCR., FOR TIRE CITY OF VAR: BUREN. acalDL1 Hunched One Thousand Nine Hdted Twenty DOEvs (I1,920) shall be pia io ARKANEAI. ORDINANCE TO BE ENIfITFD. Litt of W can trues. 0000355.000i355. form impiti000 extra gecnl or special a0 vilotem taw wh might be btwdd, iapvd by the 04ry AN ORDINANCE GRA.YTLYCA LICENSE AVFHONZTMG SECi]ON3 Ann incident to the psinleee hereby axed at KevtwkY Data LW. LIMITED USE OF POR0IONS OF THE CM or VAN BUREN, Incorporated thall have the tightto tv'apY pcemtor meetybi¢hwnys, ARKANSAS'S R[CBTSOF- P'AYAND EASEMENTS TO alleys, or other public ways of the afortsad mnwciylitY fur At puler of KENTUCKY EMERGENCY; IC: PROVIDING FOR PAYMENT THEREOF; emliugea iu said bulgy b OAa< subject iva 21 -1911. AN DECLARING AN EMERGENCY: ND O FOR OTHER PURPOSES. i Should any portion of lltis ordinance be llrcmce'tioaal or wvalid ado WHEREAS, Kantwky Data l.wk(P.DLI,Ioo. of Evansville. Imago, detiea to macaw.. dodaaodby noun nrw mpeumlmisdieuog sea the remainder of this maintain and operas two (2)privm', high density WIYttYleae 92000) erdmaersabaD not be affected by nob poi.' invalidity. modwb wvmioiagetde ObaaPtic gale ,i000o the Gay of Van Bn.—.y SELmON' TWA trs to the nand to raise more mamaadb tare the awe in effect Akmna forks Ovate me; lad Afd 1.2011. en emergency therefore is dedae4M th Odieaoee being The momutlion of ad HDPE t®idtoo tmathe certain 00 soma" for the preservation of the s p 40 epue dopp90 and safety YUllha WHEREAS, cull hers mi tYtn fiom and etter Pauagt minPparal. avNm crossing tn'so pevw of City tighu.aLwaY end easements ad WHEREAS. The City Council ofth: City of Val Bina Ah ^at her dewed tha the SECIION6 The Mayoral City Clerk me busby authrtimib0Ne Council for the W mrs.eigmanttt+e» teq atom of the mbjectHDPE eu�" by goo =canary t Btvome rdio. amacu. olapeaexs ADE, Ina u ow ®na)'a to lmb00 iffie509 franc-ay that:a twin mmatYb eENUUCthia UG'taz Ae use of public rights-La) or mcmtou by the city or the plh0 mad WHEREAS, The City is entitled bjtmmf rvamnhlemmpevsudou fin= 0000, in to IN WITNTSS WI0KFAP. f C 00 Oa agunRatforeemry form C000'dt• f o of license f e t a f o r me of those portions of tae C R Y 6 egualar M a lia Nf adebp5byaw¢a eexg held an the da000M000h]LII. ad om�:� l R WHEREAS. Tbepmea agree 0090 :If ma'am semen ea e telecommunications service and mthly therefore. a for which a wn00 franchise agreement may be t0Ced pursuant b Art Cola Ann. 414-200-201 or pursuant to the cgt0 of Ro000 D.F the City. eanL I the mpoi pbl' igbaaf.wny. NOW, TTE0EFOR2, BE TT ORDAINED BY THE CRY COUNCIL OF T 088? OF VAN BUREN. ARKANSAS THE GRANTING OF AUCENSEAUIHORIIING ATTESTED. AP"ab a :�OFORM: LIMITED USE OF TEE cur OF VAN BUREN, AR RIGHTS-OF -WAY AND EASEMENTS TOKT].TUCKY DATA LINK: ?ROY POE PAYMENT THEREOF; p 11 a t� l DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES: \YV�LA:t 6(4 71: Babie Curds. Gay O.-kart oo Ce' -'er. Seale. City Avav5Y Next on the agenda was Boards and Commissions. The Van Buren Municipal Utilities Commission recommended the re- appointment of J.W. Floyd to another term. Alderman Swaim seconded by Alderman Moore made a motion to grant the nomination. The Council followed with a unanimous vote. Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim and seconded by Alderman Ragsdale to appropriate the sum of $1,334,710.38 to pay expenses and salaries for February 2011, presented by the City Clerk. The Council followed with a unanimous vote. I 3 -15 -2011 O933 MI C I T Y O F V A N 9 0 8 1 0 PAGE: 1 AS OF: FEBRUARY 28TH, 2011 10 General Fund MJNTN i0 DATE YEAP TO OATS 1 ACCTX ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS ASSETS U•A 1000 Petty Cash 0.00 200.00 1020 Cash in Bank 328,357.93 430,207.93 a 7. �3 '2 'Z i 1020.03 Cash In Bank- ASP'SsWalmart Gra 1,000.00 53,520.03 1 8 9 I 6 7 1020.04 Veterans' Memorial -Act 934 0.00 117,923.30 1 0 3, 3 2 6- 6 5+ 1020.05 2009 Byrne Recovery Grant 243.14 13,116.63 1 9 7 9 00 7 0 1020.06 2009 Byrne Grant 0.00 120.00 1020.07 2007 Byrne Grant 0.00 0.00 6 4, 9 4 1' 6 1+ 1020.09 Cash in Bank -Ins 2000 storm 0.00 0.00 1 2 7, 3 3 9' 6 2+ 1020.09 District Coot Grant Mediation 0.00 25.00 1 4 9 2 9 1 1020.10 Cash in Bank 000 400.00 2,727.40 8 8 7 1020.11 Cash in Bank -Bvs8 0,00 3,500.00 I 1: 334, 71 U• 3 d.<', 1020.13 cash In Bank -ACT 833 0.00 89,014.61 1020.14 Court Automation District 1,830.00 63,723.96 1020.15 Cash in Bank -ACT 1314 .0.00 0.00 i i 1020.16 AR Dept Of Rural Services 0.00 0.00 1 1020.17 New Police Dept 0.00 35,000.00 1020.18 Cash In Nank PD Co Tax 33,188.91 43,134.56 1020.19 Cash in Bank ED Co Tax 26,166.62 142,503.81 1020.20 Cash In Bank Erosion Control 125.00 6,550.00 i 1020.27 Casa in Bank Levee 0.00 7,619.17 1 1020.28 Marina Repairs 0.00 12,500.00 I I 1020.31 Cash 1n Bank Parks 0 Sec 5.00 48,609.40 1020.32 GiF -'arks a Recreation 0.00 0.00 1020.33 Cash in Bank -Yard Waste 5,450.24 54,257.24 R 1020.51 Cash in Bank Cemetery 32.63 15,101.26 jf 1020.91 Cash In Bank Cap Imp 51,366.26 774,606.53 I 1040 investments 250,000.00 300,000.00 1040.10 Investments Sales fax city 0.00 0.00 k 1042.:8 Investments PD Co Tax 0.00 0.00' 1 1040.19 Investments FD Co Tax 0.00 0.00 Id 1040.27 Investments Levee 0.00 0.00 1040.31 Investments Parks 5 sec 0.00 0.00 1040.51 investments Cemetery 0.00 48,752.59 II: 1040.91 Investments Cap Imp 0.00 1,816,513.42 1 1 1050 Fixed Assets 0.00 0.00 A 1051 Accumulated Depreciation 0.00 0.00 I 1504 Due from Payr011 0.00 0.00 1505 Due From Other Funds 0.00 0.00 11 1520 Due from Street Fund 0.61 0.61 41! 1540 Due From Library Fund 0.00 0.00 'I LIABILITIES AND FUND BALANCE 1 2000 Accounts Payable 0.00 0.00 Ii 2010 Municipal Health Ins. Payable 0.00 0.00 2030 Colonial Life Payable 0.00 0.00 2035 Credit Union-First Resource 0.00 0.00 I if Next Police, Fire, Building Inspector, District Court, Engineer, and Ambulance Reports were presented for filing. There being no further questions or changes, the reports were filed as submitted. Next on the agenda was Miscellaneous and General Discussion. The Old Town Merchants Association. Inc. made a request for several street closings for several upcoming events. Motion was made by Alderman Swaim and seconded by Alderman Ragsdale to approve the request. The Council followed with a unanimous vote. There being no further business, motion was made by Alderman Parker and seconded by Alderman Sagely to adjourn. The Council followed with a unanimous vote. The meeting adjourned at 8:15 p.m. ATTESTED: F t AP ED: 41)14, Pt_ ena CITY CLERK TREASURER MA OR