RES NO 07-01-2024 i
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO -0 f 2024
BE IT ENACTED BY THE CITY COUNCIL,FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY
CLERK/TREASURER TO PAY THE CITY'S ANNUAL
CONTRIBUTION TO THE CRAWFORD COUNTY JOINT 911
EMERGENCY COMMUNICATIONS CENTER.
WHEREAS, pursuant to Arkansas Act 660, the Crawford County Joint 911 Emergency
Communications Center was formed to consolidate 911 emergency and dispatch services
for all police and fire departments within Crawford County,Arkansas;and
WHEREAS, partial funding for the Crawford County Joint 911 Emergency Communications Center is
provided annually by each city in Crawford County based on population;and
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS,THAT:
SECTION 1. The Mayor and City Clerk/Treasurer of the City of Van Buren, Arkansas are hereby
authorized to pay the city's annual contribution to the Crawford County Joint 911
Emergency Communications Center in the amount of$69,654.00.
IN WITNESS WHEREOF, the City Doff Van Buren, Arkansas, by its City Council, did pass,
approve,and adopt,by a vote of a for and •V against,the foregoing Resolution at its regular meeting
held on the 22nd day of July 2024. G�erk Tre
as��
.Hurs
City of Van Buren Vph r
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Shawnna Reynol s
City Clerk/Treasurer City Attorney w
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Mer-norandum of Understanding for-Operaton
Crawford Courfty Emergency Comm,uni.qali.ons Center
Catnds.rfoW-Cravkbrd County;Arktintas,-acdftg.by,and thrdugh.itt duly auihorlied-and.bled6d
;County JUd&q,.,and the OtIL-9 of Alfna,.'Q2&r.vllie,Dyer,kNer,Mountainhurg,Mulbeirq�Ruily,
Voti*gureti,--and,all:of-Crawford Countjr,Arkarisas(the.-"PaftIes")-,acting.byariidtlartlu'g4their
duly auu honied anti.eldctbd May6ts ent&.0ito-the f6lloW0g'Memqrar!dqm of uhderstqn.Cing
(MO.U)for the.putpos ;)f'cQritfndlfiga j6inf911 effiergency dispatch center:
1. Mat the•Partid§ftsire to c=flnuefthb rbi-bbined 911 dmefgerrcy.aild dfifp?acfi
.center for all pollice and.fire.departMbiits Within Craikfbrd'Colinty,'Arkansas
-2-.. The g&ernmeFK of Crawford County hereby,-Okrbest6 cotatihue to ccep�th-;
. . . �f . F
respohsIlJi.IlWfpi-pr-qvicIft.these fferenieptioped serVices'to tM,residents of*afl
-titles wftFiih Crawford Coqnty as are currently-bpipg provided.
3. The'Parties-agrpeto ihqreJn.ih.e.co!iks.pf all equipment appro%ied by the kl
Intergovernrnenial rounelt.to.pm,Ade brl.emergencv call aldng and the.& ptch
servims to the citizens of-tEawfbr4,.Qquniy-at.a pro-�rated..am ount.eqp]to the
percentage of The population within their prosiYective-territeries,'as determinedby
the most rete'at census&ta.
4. A CraWford CddntV E-911 Ad;jlsory BoaM hag-.been-creat6d-af 14e Crawford County
Judge;Mari Burefi PbIlce.-C616f,Airna Police Chief,Vggt Buren Fir&.Chlef,Alrria Fird
Chief,axeprosentathfd of the Crawfbrd.Couay.Shedff's Office,the-Emargencv
Managgr4ent Qlrbctor,the RWAI FIre.Cowdin.Itbr,thO-E-511 C&mrffunlcatfbn-s.
Diredoe-aho brio cItizbn.,Thqr.eshall be a rhe.Otinedfthe E�911Advisory goard.to be
held quallerly,wItff dqte,time,.and lo.ca oidet6riffifieid�y the Vaitfoo Caw]
.0n. . -tv.
jbdgq.The&511 Advisory po4rd.s.pVrp.ose Is'to dLscv4 ibex op&kIbns 6fthd 1=-Mj
Emergency Dispatch Center and provldejnput fdr.improvements and-medific.piliens-,
The E=911 A4vlsqry.Bqard will review and-approve the anntipf budget of costs. Ma
.costs
will be incurred That.do not Inure to the benefit of ill'-ppril pgtingentiti6s.
5.; Ei)jch.of.the-Par6eLsp4yment.amountwilibesp-.i.*,Pitber-t!aotie annual paympnt'orov
(2)semi.annual payments to ease the financial'respam1bil4fos-that tome with the
beginning ofeach yea.Each will Nave the optionof-making
the full-payment by
March
If-10--eath,yealf or ihe.sernikarinual pdyment*%VIth th-e.-first half being.dmeb.Y
March-1st and the other half of their'cost-due by Au&ast.Ut PartienhOtild.h6tify.
the-Crawfo M. CotintyTrepsAref-cf.theirsel.ect3o.n by March dfeach year Paym@nts
.§hoMd be mq4e,odtlo(riwfofd*CountyE;9tl.
6. The-Parties--further agree to gha�re In the total-actual cost of-exceedfngthe revenue of
.operating.th.a-E-91-1,emergeni:y-.and-d'is.patch services ata-prcy-ratedaraqunteq.uatto
the-perceniageoft6e popuktipri within their prospectiveterritoiliesas determined,
by the most recent census-data.Said actual cost2;.Wjll-b�veri%2d_by'bn annual
adcounfin&pro%dded tor all Parties.Begintilftgifi JanuElr '�]�prt.y-2Q2-%-dRy -agfi-shall be
paid within:thlay(30)days-6frd6&1VIngth e audit showlhg the shortage:Sholild an.
annual audit show the'Opter b6s more revenue than ezcp6met,said rive4ge shall be
retainer]in the E-91A Deserve Funds.
All morfles:owed-shqII he paid to the.Crawford County-E-:9-j-1 no.later th'an-sixty. (60)
days from the audit reflecting the-shortage.InAh-e eviantthat-any-.Tyarty-shows a:
-clefietency atthe:end of the calerfdar-year,.said&Vd-envy will bd riwleiwed-by the E-
'9111 AdvisatTGoniraittee-and said Part yshay be.subjed to ferriovial'from the ceriter
-of-Services or legil aLtdh to collect paVniefit.
R. Er911-Mapplfig-and oddressIng?sball be-the rospotisibilitybf Western Arkansas-
Plbnbingqnd DevWopffient District Ine.ffir-ough a.dent dt hq!d*with Crawford
CoUntV-to arid trbfitmitb I n
t e'craw—fP rd Cauritjr
VnerggncyCpm. mqrilcajlona-.Center,
0... The Center will orilybe:responslhle�'for maintdining-the e4ulprftent Within M,coritrol.
Each Rirty-:shall be ri2sponsiblvfor kdeoirig.-pli mollild-ghtl ha(i4-; Ltld Mdlbs arfd.'fIeJO
equipm"ent-lij their 1009clicticin In waIMP9 orddr ah,upgradlng said equlptent,
including county fire,ecfuFVrfi6nt,.and pagiligsystems.
10. Upon d1§sbIuLion-i3fthd Center,all Nrties:thdil.-be entitlet]16 the appraised value of
any-dqujoibent.,software,of assets pdrchaged.after the"dflettiV6 date,of this
-agreeffientwith tbejbifit mbdies of the Parties.-Said 6populatj n*ftotn�hemost-rec�htc6iisusdA m'onies thall be pro-ratdd.bbsdd.
q'ob shall he paid to thi!Parties.
less any cfafic%nt pAyxhdtwts by,_tdld Partifes.The CraWfby4-Counb/.Juage'Pn_4 the
'Crawford Cbunt y Assessor shall-agree on the fair market value of those pprghases.
Should any individual Party-desire-to Terminate ihafr par-Scippi er 10.1 ion-Intfie. nt prior
to-the dissolution as a whole{-said PartVfdrfeft thelr'lnterest in any.equipment:
perch Rc
.s .1,.by the.C-enter.
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11. The initial term of this agreement shall begin January 1,2023.Deficient payment
notifications Will not take effect until 2024. In'the event any Party desires to
terminate their participation In,this agreement,they must provide at least one year
advance notice.Said notice of termination shall be by resolution passed by the
governing body of the.Party and delivered to the County Judge on behalf of Crawford
County.Any Party that terminates their participation in this agreement will not be
provided services of the Center.
12. Should litigation be required to enforce or interpret any portion of this contract,the
laws of the State of Arkansas shall govern the terms and any said dispute shall be
litigated in Crawford County,Arkansas.
13. Should any clause,paragraph,terms,or provision of this contract be determined to
be invalid by a court of appropriate jurisdiction;such clause,provision,term,or
paragraph shall be deemed severable and shall not affect the validity of the
remaining terms,provisions,clauses;or paragraphs.
14. Each Party represents to the others.that the individual signing this Memorandum of
Understanding below has been duty authorized to do so by its respective governing
body and that this Memorandum of Understanding is binding and enforceable as to
each Party and that each represents that their respective legal counsel has fully
review this agreement.
City of Alma: City of Cedarville:
Mayorfim FI her Mayor Debbie Pinkerton
City of Chester: City of Dyer:
Mayor Lacey Hendry
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City of K3 City of Mountainburg:
Mayor Andrew Crow Mayor Susan Wilson
City of Mulberry: City of Rudy:
Mayor Gary Mter yor.lames Jones
City of Van Buren: Crawford County Judge:
Y
Ma oe Hurst --- lodge Chris Keith
Crawford County Emergency Communications
Center:
ODictorH�unter
M-emorandum, of Understgn.din.9 for Operation
Crawford County-Emergency Comimunicaffbhs Qeriter
Comes now Crawford County,Arkansas;-ac.t3-ng.IiVbhd'ihreiYgff its.-dufV authoflkiM arid-elected
CoutityJ.udge,.and-t-h"eCitie,Vof Arffia;Cedarville,layer,Klblep Iitloufitalnb dig, tliUibdery;Rudy;
Wa.'Burbn,-and-ail ef'CraWf6fd Cbunty,-Atkangas(tiTib"'Partles")j'actiog hyand thrbUgfi'thblr duly
authp-Izo-d.andl'erectad Mayors enter lhto the-fd1lc[W-Wg-meinorandu rri of uhderstiiriding(N40U)
for iftelpuep6se of-tonftjjLjir'i9 a joint 911-bmergerty.&gatch t6nter.,
1. That the Pdr-besdetifeAc continue thb7coMbincid 911-emergeney'and djispatch
center far aij police and firddOpiir-trhehWwIfhrn Cra fdrdCbunty
im County;Arkansas.
2. tihavAprid-CqqntV hereby-agrees to coriffiluo to abcOt-thh
responslbflity for providing thege-afbremerffloqed servIlces-Io the residen.ts ofall
tides within traw-
ford"CourIty ps-qrq--Pqrrerfily b.elhg-provided.
I The Pbirf:Ies-agree.to:sharq-.jrr the costs of all.equfpmqnt approved"bytbe.9;t�
-IhtergoVL-rVm6htal eo'uifcltto-proWde,511-eniexgenlE.Y.c.all:'-takirig.a.n.d the-;tjspqtdh
sprAces to the citizens of Crawford ijcihr)tY`bt-a:Oto;i'geq.;qmpuAecfual the
percentage of ttre popuIatibti within their prdspectiVe '-deterivirie
ps as determined by
thii rribst resent census data.
A. A Crawford Coubty. E4911 AdvisdrV Board h6s beefi created-of thiY-Crawford.County
AiQe,Van Buren Police-Chief Almd-Pellre.6fdf,.t Vtn BUterl Fire Chief A-Iffia Fire
Ghlet.a taPresentatiVo of thL-QtWford Cobifty Sherlffl&Offlc6,the Erridrgefficq
Managerndrit.Dfr6dtor,the RUralFire C66rd1h6tdr,th-e.E-911 conimunitdilons*
-Dir4c.%or and one qldzenL There shall be-a MPOUng7of
held-qq'arterly,With date;time,and.location det.ermjpgd Icy the Crawford itounty.
Judge.The E-*9".Advlsory Shard's pLtrpose.is to discussthe-pperatlons of-the E-91i
Erheigeqcy Dispatch Centee;and prqVide Inpotforfraproyerrientsoand modiffcatigns,
The E-911 Advisory-Board will revFevu a d-ap annualbudget
.d t cos, I
P prove the.. ba d6 of costs.No
5� -EEich of the Pj3ftieis payment amount wift be:tet Other to brit-annual-payrnentok*two
(2)-setiil annual payments to base the fihanclal ri!spdnslblIItfes thatcome-mah the
:begin.ning.of each yea. Each partyw. 11l have thp.-pption of maJkingifteYtill payment-by
Match 1,of each
h yppr or th?semi-annual paymiqnt with the first hqff behig-ctue.-by
mai-O I*andibe.-other fialf'oftheir cast due.byAugustist.Partles.'should ndt k.
the CraWf6rd,jCqttnty.T"surde oftheir-selectlijfi,by Wdr-,ch I of each yedr PbVmebts
Should:be*hiaide 6ut to Crawford County 9 1,1.
61 The Parties further agreeto thareAri the.total actual cost-of vceeding.the revenue of
operaftlag..thii E-911,emetgentydrid dispa&h s6tvid6i iit-a pro-rated.amount equal to
-thvpgrd�iftttige df the population within their pragpecNe-tetritories,as:.deterrnihed
bVthe.iTiostlrLhcent densus*data.Said actual costs will be vef Pied--Fly an-andual
-accounting provided'toAll Parties,Beginning in January 2023,anv shortage'thall-be
paid Within thirty(30)days bfifereivibg thd.ziudlt-,sbowirik-the:shbrtage.*Should:ah
anbuaT5udIt-shdw!thi3-cefitdt,has-rrior&re0fitie,than exOenses,-iaIdy'**pfxe shall be.
xetaitied"In'the E-91- i Reservt Rinds.
7, -AII'monbas o.we&shqII M paid to the Craw.fdriif cpunt-Y- E-9:Ll-bo later.than slkty'(60)
;days from.the-atAdit reflecting the In the event that any-Party.ghoWs.a'
-deflMeMy at tbp qhct of the-calQndar ygari4laid'deflitiency will be'reviewed bV-the E
.' 11 AdvIsory Committee anal said Party maybe sVbjiadt-'tcVremovaf feom the,Center
-ofServFcesior legar action to collect-payment..
8. Ev911 Mapping -s1jj31I be the-riqspbnei fifty.-o Wester Arkansas.
f
and addressing n
'PlOhnin Eind Deve opM.gnt
Dj�.X(l U- ,lnt."tHrougt a conffa6t held Wjth Cratniford
County td,keep atl-Mapping and.6ddressing.ctiffent-wiffib theCraWfbrdCounty.
Erfiergbhcy Cominbnlcations Center.•
.S. The Centervill only Wa fesponsibkrf&rna1ntdjrjJn4 the e4uipinerit-withirf-Its co.'ofrol,
Each Party shall be respbrisible f&keeping all-mobile and h6nd-hbid radios andffle' ld
:e.qgipynentinihelrjurisdict'aftin.*worMnznrderai)uPMdjng,-sbId'equiPme1ht,.
ingluckg-xiou.nLy fire.equipmeRt,and pjaiing-syaams,
10.'. Upon dlisoftilt6n of the Offitk)all Paft&s-shall be-entitled ipAhe gppraNed.value-of
any,equTpttlent,software,of assets purchasezl-aftqr the efiwctive-,OatLa of this
.ajKrWnefftiAr1th the joint monleis bftb&Pafties,Said mbntimshall fie.prorrated Uaged
Upon.population from the Most tdciBnttensus-datX And-Shall be-patcrto.tF e P&fies7
l6st any-deflolent paylnerits by said PaMps.TI*Crawfbfd Cbanty*JUdge and the
CrawfbM-Go.Uhty Assess6rlshall;Rgrbe on-th&firli-Market.value•of thoge purchates:
$iimild ariV.11diVidual Paity desire t0tefrArnate their participation in thdi'deritef pridr
*to-the•dissdfut pn-as.a whole,-said Partyfqrfefts their friterest'la any e'qulpfnent
purchased bythe-*Iffenter.
11- The Initial term of this agreement shall begin,January 1,2024.Deficient payment
notifications will:not take effect until 2025.In the event any Party desires to
terminate their participation in this agreement,they must provide at least one year
advance notice.Said notice of termination shall be by resolution passed by the
governing body of the Party and delivered to theCounty Judge on behalf of Crawford
County.Any Party that terminates their participation In this,agreement will not be
provided services of the Center.
12. Should litigation be required to enforce or interpret any portion of this:contract,the
laws of the State of Arkansas shallgovern the terms and any said dispute shall be
litigated in Crawford County,Arkansas.
13. Should any clause,paragraph,terms,or provision of this contract be determined to
be invalid by a court of appropriate jurisdiction;such clause,provision,.term,.or
paragraph shall be deemed severable and shall not affect the validity of the
remainingterms,provisions,clauses,or paragraphs.
14. Each Party represents to the others that the individual signing this.Memorandum of
Understanding below has been duly authorized to do so by its respective governing
body-and thatthis Memorandum of Understanding is:binding and enforceable as to
each Party and that each represents that their respective legal counsel has-fully
review this agreement.
City of Dyer:
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