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PC Minutes 04-02-2024City of Van Buren, Arkansas Planning Department 1003 Broadway • Van Buren, Arkansas 72956 PLANNING COMMISSION MINUTES April 02, 2024 1. Call To Order. The Van Buren Planning Commission held its monthly meeting on Tuesday, April 02, 2024, at 5:30 P.M. The meeting was held at the Van Buren Municipal Complex in the City Council Chambers, 2. Roll Call. The following Commissioners were present: Chairman Mark Evans, Vice -Chairman Philip Bagby, Missy Hefner, Jason Myers, Mason Shirey, Tiffany Webster, Jay White, and Nathan Wilson. Commissioner Jared Clark was absent. City Staff present were: Planning Director Wally Bailey, Commission Secretary Jennifer Willoughby, and City Inspector David Martin. 3. Approval Of Minutes From March O5, 2024. A motion to approve was made by Commissioner Jason Myers and seconded by Vice -Chairman Philip Bagby. The motion was approved unanimously. 4. Rezone #2-2024-11 5. 15�h Street —Julie Jett; Requesting Rezone From C-2 To R-3. A motion to approve recommendation to City Council was made by Vice -Chairman Philip Bagby and seconded by Commissioner Jason Myers. The motion was approved unanimously. Applicants Julie and Lance Jett were present for the meefing. This rezoning. request is like other previous rezonings of existing residential properties that are in the C-2 strip that is parallel with Main Street (Hwy 64). Mrs. Jett wants to keep the property as a single-family house and wants the zoning to match the land use of the property. She also wants to convert the detached building to an apartment for her mother. The R-3 zoning is necessary to have the two residences on the same property. The property is next to existing properties that are zoned R-3. This property has been a single-family/residential use since 1932 so the zoning matches the long-standing use of the property. Planning Director Wally Bailey recommended this rezoning be approved. 5. Preliminary Plat Review —Pointer Ridge—Bridger Development Pointer Ridge, LLC/Cornerstone Surveying. A motion to table this agenda item was made by Vice -Chairman Philip Bagby and seconded by Commissioner Jason Myers. The motion was unanimously approved. There was no applicant representative present at the meeting to answer questions from the Conmrission. Planning Director Wally Bailey compiled a list of comments that need to be addressed. The list is below. Pointer Ridge Preliminary Plat comments: 1. The easements are not annotated on the plat. All easements need to be identified. Z. Easements need to be clearly annotated behind lots 21-36. 3. You need to obtain approval of the owner of the overhead transmission line to conshuct the improvements in their easement. 4. Any shuctures facing Old Union Town Road will either be served by Cedarville Water Users or will need to obtain a release from Cedarville Water users in order to be served by the Van Buren system. 5. VBMU would cormnent that the City of Van Bmen Public Water and. Sewer System has the capacity to support the development but will require detailed plans and specifications to be submitted before commenting on the specific extension(s). We plan to attend the Plarming Commmission meeting. 6. VBFD has a comment that there is no Fire Hydrant locations on the plat 7. There was a conversation about changing the street names. Has that been made. 8. The location of the lift station and detention ponds) are not shown on the plat. The proposed locations need to be identified as they're location may change the preliminary plat. 9. See paragraph c in the minimum requirements for the preliminary plat: c. Proposed Development (1) Names, location, and width of proposed sheets and roadways and location and width of alleys, sidewalks, curb and gutters (if proposed) and utility easements. (2j Location and character of all proposed pubic utility lines, including sewers (storm and sanitary), water, gas and power lines, when available. (3) Layout, numbers and dimensions of lots. (4) Location and size of proposed parks, playgrounds, churches, or school. sites or other special uses of land to be considered for dedication to public use,. if any. (5) Building. set -back lines with dimensions should be shown or noted. (6) Indication of any lots on which use other than residential is proposed by the developer. Page 7 of 17 (7) Approximate acreage of proposed subdivision. 10. AVECC: Yes it would be nice if it was annotated on drawing but as long as it shows in the side we can live with it. And we can share our easements just cant have water and gas in the same ditch as us communications can be. 11. AOG: I agree on the easement labeling especially around ow• existing gas line ROW. understood what they did since we discussed in the meeting, but I just assumed they would label better on the final plat. 12. For your future information: The approval of the Preliminary Plat shall be effective only for a period of two (2) years, and thereafter as long as work is actively progressing on the installation of the required improvements. If the Final Plat has not been submitted for approval within this period, a new Preliminary Plat must be submitted to the Planning Commission for approval. When a subdivision is developed in phases and the 2 Final Plat for airy phase has not been submitted for approval within this two yeai period, a new Prelhninary Plat for that phase must be submitted to the Platming Commission for approval. Based on that list, the Planning Commission will need more detailed information concerning detention pond(s) and the sewer lift station locations and sizes. Commissioner Myers stated that there are still too many comments and unanswered questions that need to be addressed before he feels comfortable approving the preliminary plat. He also feels there will be drainage issues that need to be addressed by an engineer. Chairman Evans agreed about there being potential drainage issues and the need for an engineer to be involved. Vice -Chairman Bagby noted that the easements shown on the preliminary plat aren't specific and they need to be labeled. The building setback lines need to be shown so there is no misunderstanding with the easement lines. Steve Dufresne and Chris Coombes with Van Buren Municipal Utilities reiterated that the City Water and Sewer System has the capacity to support the development but will require detailed plans to be submitted before commenting on the specific extensions. Neighboring property owners, Terry Wells, Mark Sparkman, and Kevin Pixley were present. Mr. Wells stated that Lots A & B shown on the preliminary plat are wetlands, he asked where the water will run once the land is developed. Chairman Evans replied that by law they cannot push water onto neighboring property. Mr. Bailey also replied that the developer must comply with the updated City drainage standards. 6. Discussion About Building Permit and Sidewalk Construction Fees. This discussion will be continued further next month. 7. Old/New Business. 8. Adjourn. A motion to adjourn was made by Commissioner Mason Shirey and seconded by Commissioner Nathan Wilson. The motion was approved unanimously. Mar vans, Chairman Wally Bailey, Planning Director `I