01 January 2011 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING JANUARY 24, 2011
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday, January
24, 2011 at City Hall. The meeting was called to order by Mayor Freeman. On roll call, the
following Council members answered as their names were called: Alderman Ragsdale, Dodd,
Sagely, Swaim, Parker, and Moore. City Clerk- Treasurer Barbie Curtis and City Attorney
Candice Settle were present. This made a total of nine (9) present. A quorum was declared.
The invocation was given by Joe Hurst, the City of Van Buren Planning Director.
Next, Mayor Freeman led the Pledge of Allegiance.
Mayor Freeman gave a special welcome to our City Attorney Candice Settle.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on December 20, 2010. Alderman Swaim made a motion to approve the minutes. Alderman
Parker seconded the motion. On roll call, the following Council members voted aye: Alderman
Ragsdale, Dodd, Sagely, Swaim, Parker, and Moore. The following voted nay: none.
On the agenda next was to consider A RESOLUTION SETTING A PUBLIC
HEARING FOR THE CLOSING AND ABANDONMENT OF A PORTION OF THE
CREEKMORE STREET RIGHT -OF -WAY IN THE GRANDVIEW ADDITION,
WITHIN THE CORPORATE LIMITS OF THE CITY OF VAN BUREN, ARKANSAS,
AND FOR OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. There was none. Alderman Swaim seconded by
Alderman Dodd moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Ragsdale, Dodd, Sagely, Swaim, Parker, and Moore.
Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -1 -2011
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. A 1 -2011
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION SETTING A PUBLIC HEARING FOR
THE CLOSING AND ABANDONMENT OF A PORTION
OF THE CREEKMORE STREET RIGHT -OF -WAY [N
THE GRANDVIEW ADDITION, WITHIN THE
CORPORATE LIMITS OF THE CITY OF VAN BUREN,
ARKANSAS, AND FOR OTHER PURPOSES.
WHEREAS, A petition has been filed with the City Council of the City of Van Buren, Arkansas
by Russell Chambers and Herschel Bowers to close and abandon a portion of the
Creekmore Street Right -of -Way, in the Grandview Addition, within the corporate
limits of the City of Van Buren, Arkansas, as set out in "Exhibit A "attached hereto;
and
j
WHEREAS, The City Council of Van Buren, Arkansas, acting under the authority of Arkansas
Code Annotated, 14- 301 -301 has the authority to take the action herein.
,`IN OW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF,VAIN BUREN ARKANSAS: 1 '4
c Sectio 1 That a Public Hearing is set for February 28 2011 at 7:00 p m., at which time said
3 ti Petition'shall be presented to the City Council, for the Council to determine whether
Ft. a I is sucloproperty t should be closed, and that all abutting property owners and other
i 1 i, t pe so
rnswdiirebectly i nt er est e d a e c d t o s uch osure.
cl
E t r `si ,,z h sr v F
r b y q Section 2 i r d v F n r
s fe y fi r 7 hat the City C lerk of V Buren "Arr k is h
ansas creb directed to publish notice of
,i a 1 r" 7 th filing of said petition and of said heating for the e time and in the manner
t F pr f
eset lied law ;x
y
1 a e i9 .t 0 Y t IN W TN W
IESS E the City of Van Buren Arkansas by its City Council, did
i t ate` 8
't T• tr M 5•d y 1 as
�ps appr and adop Ja t by a vote of for and (J against, the foregoing Resolution
3.,, <r �d I P c n j b ol f at its Meeting held onn the 24' day of Janu i ry,�2011:
N 1 a 1 r P a
ti Robert D. Freedt
t e u«t i .1_ Mayor
7" AP 2OVE AS FORM:
t i AT'T'ESTED:
v r
1� -fa/I YP,D l
I gLL�
Barbie Curtisnd e A. Se
City Clerk/Treasurer City Attorney
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND THE CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN FIXED
ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET INVENTORY, BY
SEALED BID, AUCTION OF OTHER METHODS AUTHORIZED UNDER THE LAW,
AND FOR OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor
Freeman asked if there was any discussion. There was none. Alderman Swaim seconded by
Alderman Moore moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Ragsdale, Dodd, Sagely, Swaim, Parker, and Moore.
Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 1 -2 -2011
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 1 o2. -2011
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND THE
CITY.CLERK TO REMOVE AND DISPOSE OF CERTAIN
FIXED ASSETS FROM THE CITY OF VAN BUREN'S
FIXED ASSET INVENTORY, BY SEALED BID, AUCTION
OR OTHER METHODS AUTHORIZED UNDER THE LAW,
AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset inventory list
which are obsolete, and /or beyond repair, and are no longer cost effective, so
as to no longer be needed by the City; and
WHEREAS, after an inventory of Fixed Assets, it is therefore recommended by our State
Auditor that said items or item be removed from the City's Fixed Asset
Inventory and disposed of by sealed bid, auction or as otherwise authorized
under Arkansas law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following
assets from the Fixed Asset Inventory and to dispose of same by sealed bid,
auction or other such methods authorized under the law:
Department Amount Description of Inventory Control
l'olice Department $6,124.00 Motorola 100 Watt Repeater Radio
w/ Duplexer 482CQN0023 PD -58
Police Department $2,394.94 }ie w l tt- Packard 4550N Color Laser
Je t Printer J2PCK02792 PD -513
Police Department $6,303.66 Kenwood50 -Watt Repeater Radio
30700019 PD -545
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of for and 0 against the foregoing Resolution at its
meeting held on the 24th day of January, 2011.
�t1
Robert b. L'
Mayor
ATTESTED: APPI 4' t S TO FORM:
Ch LI I
Barbie Curtis .t�ce r e
City Clerk/Treasurer City Attorney
On the agenda next was to consider AN ORDINANCE AMENDING ORDINANCE
NUMBER 24 -2010 SETTING THE SALARY OF THE DISTRICT JUDGE; DECLARING
AN EMERGENCY, AND FOR.OTHER PURPOSES. The Clerk read the Ordinance in its
entirety. Alderman Swaim moved that the rules be suspended and the Ordinance be placed on its
second reading. The motion was seconded by Alderman Ragsdale. The council followed with a
unanimous vote. The Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and -final reading. The motion was seconded by Alderman Sagely. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Ragsdale to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Ragsdale, Dodd, Sagely, Swaim,
Parker, and Moore. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Parker, that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Ragsdale, Dodd, Sagely, Swaim, Parker, and Moore. Nays none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 1 -2011
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO.1 -2011
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, AN ORDINANCE TO BE ENTITLED.
AN ORDINANCE AMENDING ORDLNANCE NUMBER 24-
2010 SETTLNG THE SALARY OF THE DISTRICT JUDGE;
DECLARING AN. EMERGENCY, AND FOR OTHER
PURPOSES.
WHEREAS, Ordinance 24 -2010 incorrectly set the salary of the District Judge; and
WHEREAS, the City Council desires to correct the error and grant a cost of living increase for
the District Judge which would be reflected on the city payroll for 2011.
NOW, THEREFORE, BE IT ORDALNED AND ENACTED BY THE CITY
COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS,'TIIAT:
SECTION 1: Beginning January 2011, the salary of the District Judge shall be as
follows:
DISTRICT JUDGE 554,697.00
SECTION. 2: This ordinance being necessary for the financial continuity of the City of Van
Buren, Arkansas, and necessary in providing for the immediate presesatiou
of the public peace, health, and safety, an emergency is declared to exist and
this Ordinance shall take effect and be in force after its passage.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of s for and n against, the foregoing Ordinance at
its Regular Meeting held on the 24th day oflanuary, 2$
iir s��.
Robert D. h i
Mayor
AMSTED: T
APPROVED AS TO FORM:
Barbie Curtis Ice' ettle
City Clerk/Treasurer City Attorney
On the agenda next was to consider AN ORDINANCE MODIFYING THE
CONTRACT FOR THE 2010 STREET OVERLAY PROJECT TO INCORPORATE
PROPOSED CHANGE ORDERS; FOR THE APPROPRIATION OF FUNDS;
DECLARING AN EMERGENCY; AND FOR OTHER PURPOSES. The Clerk read the
Ordinance in its entirety. Alderman Swaim moved that the rules be suspended and the
Ordinance be placed on its second reading. The motion was seconded by Alderman Ragsdale.
The councn followed with a unanimous vote. The Clerk then read the Ordinance the second
time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Sagely. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. Mayor Freeman clarified that 30% of this will be
reimbursed by Arkansas Department of Emergency Management.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Dodd to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Ragsdale, Dodd, Sagely, Swaim,
Parker, and Moore. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
Motion was made by Alderman Swaim and seconded by Alderman Moore, that the
emergency clause be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Ragsdale, Dodd, Sagely, Swaim, Parker, and Moore. Nays none.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 2 -2011
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. -2011
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS
AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE MODIFYING THE CONTRACT FOR THE 2010
STREET OVERLAY PROJECT TO INCORPORATE PROPOSED
CHANGE ORDERS; FOR THE APPROPRIATION OF
FUNDS; DECLARING AN EMERGENCY; AND FOR OTIIER
PURPOSES.
WHEREAS, the City of Van Buren previously contracted with Forsgren, Inc. of Fort Smith, Arkansas to
complete the 2010 Street Overlay Project. The initial contract was in the amount of $339,515.50,
however, an additional $84,276.68 is necessary to complete the project pursuant to the attached
change order, Exhibit "A" ($78,149.00), and adjustments in unit quantities ($6,127.68) making
the total project cost $423,792.18; and
WHEREAS, based on a review by the Mayor's office, the City of Van Buren has determined that the
change orders hereto are in the best interest of the city and will benefit the health, safety and
welfare of the citizens of Van Buren; and
WHEREAS, the City Council has determined, pursuant to ARK. CODE ANN. 14- 58- 303(b)(2)(B) that
exceptional circumstances exist, specifically the on -going nature of this project, which renders
the formal competitive bidding process impractical and/or unfeasible; and
WHEREAS, a state of emergency exists because the street repairs and improvements herein are needed
immediately to provide for the health, safety, and welfare of the citizens of Van Buren and to
preserve the property of the city.
ORDINANCE NUMBER 2 -2011 CONTINUED
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CIFY COUNCIL OF THE
CITY OF VAN BUREN, ARKANSAS, THAT:
SECTIONI: The City Council in accordance with the terms of ARK. CODE ANN 14-58
303( b)( 2)( B), hereby waives the requirement of competitive bidding in this particular case, as
such procedure is not deemed feasible or practical, and hereby authorizes and directs the Mayor
to modify the contracts for the above described repairs and improvements.
SECTION 2: That in order to modify the amount spent on the contracted repairs hereto, at the amounts
herein, it is further found that there is an immediate need to modify the initial contract
hereto, and as such an emergency is declared to exist and this ordinance being
necessary for the preservation of the public health, safety, and welfare, shall take full
effect from and after its passage and approval.
SECTION 3: The Mayor is hereby duly authorized to modify the initial contract in the amount of
$339,515.50, to include change order #1 (Exhibit A) in the amount of $78,149.00 and unit
quantity adjustments in the amount of $6,127.68, for a total project cost of $423,792.18, as
appropriated herein, to be paid out of capital improvements, and to execute all documents,
contracts, and agreements necessary to effectuate this Ordinance.
SECTION 4: To the extent there is any conflict this Ordinance hereby amends or supersedes resolution(s)
previously adopted by the City of Van Buren, and the various provisions and parts hereto are
hereby declared to be severable, and, if any section or part of a section, or any provision or
part of a provision herein, is declared to be unconstitutional, inappropriate, or invalid by
any court of competent jurisdiction, such holding shall not invalidate or affect the remainder of
this Ordinance and to that extent the provisions hereto are declared to be severable.
IN $ATFNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of /n for and Q against, the foregoing Ordinance at its
scheduled Meeting held on the 24 day of January, 2011.
11 s k
Robert D.
Mayor
ATTESTED: APP' OA 'D StV RM:
Barbie Curtis Can Sere
City Clerk/Treasurer City Attorney
On the agenda next was to consider AN ORDINANCE TO AMEND ORDINANCE
NO. 7 -1963 (VAN BUREN MUNICIPAL CODE NO. 14.04.01) FOR THE PURPOSE OF
REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN, ARKANSAS,
AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS, AND
FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim
moved that the rules be suspended and the Ordinance be placed on its second reading. The
motion was seconded by Alderman Ragsdale. The council followed with a unanimous vote.
The Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Sagely. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Ragsdale, Dodd, Sagely, Swaim,
Parker, and Moore. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 3 -2011
ORDINANCE NUMBER 3 -2011 CONTINUED
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO.3-2011
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, AN ORDINANCE TO BE ENTITLED.
AN ORDINANCE TO AMEND ORDINANCE NO. 7 -1963
(VAN BUREN MUNICIPAL CODE NO. 14.04.01) FOR THE
PURPOSE OF REZONING CERTAIN PROPERTY IN
THE CITY OF VAN BUREN, ARKANSAS, AMENDING
THE ZONING MAP OF THE CITY OF VAN BUREN,
ARKANSAS, AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren, Arkansas, is duly incorporated under the laws of the State
of Arkansas, with all powers, authority and duties of a city of the first class; and
WHEREAS, the City of Van Buren has adopted the Zoning Ordinance for the City of Van
Buren (Ordinance No. 7- 1963); and
WHEREAS, notice of a Public Hearing was duly published in the Press -Argus Courier on
Saturday, November 20, 2010 and a Public Hearing was conducted as required by
law (A.C.A. 14 -56 -422) on January 4 2011 for two separate rezoning requests;
and
WHEREAS, as a result of this hearing, the Planning Commission has recommended that
certain property within the city limits of the City of Van Buren be rezoned from
its previous classification to the following:
Property Description Property Zoned New Zoning
LOT 1, RIVER VIEW AT PARK R -3 R -3B
RIDGE, AN ADDITION TO THE
CITY OF VAN BUREN, CRAWFORD
COUNTY, ARKANSAS
(DESCRIBED IN EXHIBIT A)
WHEREAS, The proposed rezoning herein was recommended by a majority vote of the entire
Planning Commission, in accordance with A.C.A. 14 -56 -422;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN, ARKANSAS:
SECTION 1: The property described in Exhibit "A" hereto is hereby rezoned, and the Van
Buren Zoning Map is hereby amended to reflect this rezoning; and
SECTION 2: The adopted rezoning shall be filed in the office of the City Clerk, in accordance
with A.C.A. 14- 56- 422(5).
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of for and O against, the foregoing Ordinance at
its Regular Meeting held on the 24`" day of January, 2011
Robert D. r�
Mayor
ATTESTED: AP 1 AS O FORM:
-E,
Barbie Curtis andice A. Settle
City Clerk/Treasurer City Attorney
On the agenda next was to consider AN ORDINANCE TO AMEND ORDINANCE
NO. 7 -1963 (VAN BUREN MUNICIPAL CODE NO. 14.04.01) FOR THE PURPOSE OF
REZONING CERTAIN PROPERTY IN THE CITY OF VAN BUREN, ARKANSAS,
AMENDING THE ZONING MAP OF THE CITY OF VAN BUREN, ARKANSAS, AND
FOR OTHER PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Parker
moved that the rules be suspended and the Ordinance be placed on its second reading. The
motion was seconded by Alderman Ragsdale. The council followed with a unanimous vote.
The Clerk then read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Dodd. The council followed
with a unanimous vote. The Clerk then read the Ordinance the third and final time. The Mayor
asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Sagely to adopt the Ordinance. On the Cleric's
calling the roll, the following vote resulted: Ayes Alderman Ragsdale, Dodd, Sagely, Swaim,
Parker, and Moore. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 4 -2011
ORDINANCE NUMBER 4 -2011 CONTINUED
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. -2011
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, AN ORDINANCE TO BE ENTITLED.
AN ORDINANCE TO AMEND ORDINANCE NO. 7 -1963
(VAN BUREN MUNICIPAL CODE NO. 14.04.01) FOR THE
PURPOSE OF REZONING CERTAIN PROPERTY IN
THE CITY OF VAN BUREN, ARKANSAS, AMENDING
THE ZONING MAP OF THE CITY OF VAN BUREN,
ARKANSAS, AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren, Arkansas, is duly incorporated under the laws of the State
of Arkansas, with all powers, authority and duties of a city of the first class; and
WHEREAS, the City of Van Buren has adopted the Zoning Ordinance for the City of Van
Buren (Ordinance No. 7- 1963); and
WHEREAS, notice of a Public Hearing was duly published in the Press —Argus Courier on
Saturday, December 18, 2010 and a Public Hearing was conducted as required by
law (A.C.A. 14 -56 -422) on January 4, 2011, for a rezoning requests; and
WHEREAS, as a result of this hearing, the Planning Commission has recommended that
certain property within the city limits of the City of Van Buren be rezoned from
its previous classification to the following:
Property Description Property Zoned New Zoning
PART OF THE EAST HALF OF R -3 C -2
THE NORTHWEST QUARTER OF
THE NORTHWEST QUARTER OF
SECTION 28, TOWNSHIP 9 NORTH,
RANGE 31 WEST, CRAWVFORD COUNTY,
ARKANSAS.
(DESCRIBED IN EXHIBIT A)
WHEREAS, The proposed rezoning herein was recommended by a majority vote of the entire
Planning Commission, in accordance with A.C.A. 14 -56 -422;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN, ARKANSAS:
SECTION 1: The property as set forth in Exhibit "A" hereto is hereby rezoned, and the Van
Buren Zoning Map is hereby amended to reflect this'rezoning; and
SECTION 2: The adopted rezoning shall be filed in the office the City Clerk, in accordance
with A.C.A. 14 -56- 422(5).
IN WITNESS WHEREOF, the City of Van Buren Al kansas; by its City Council, did
pass, approve, and adopt, by a vote of (9 for and 0 against: the foregoing Ordinance at
its Regular Meeting held on the 24th day of January, 2011:
s,-
Robert 1 Fr •T_
Mayor tr ti :JF. r
2, 131 I R
ATTESTED: AP 2 t r I AS TO FORM:
Barbie Curtis Caritlicc A Settler
City Clerk/Treasurer City Atiomey
Next on the agenda was Boards and Commissions. The council accepted the resignation
of Kyle Salyer from the Van Buren Municipal Auditorium Commission.
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim
and seconded by Alderman Ragsdale to appropriate the sum of $1,563,276.68 to pay expenses
and salaries for December 2010, presented by the City Clerk. The Council followed with a
unanimous vote.
1 -16 -2011 1 1 2 1 AM C I T Y O F V A N 0 2 0 0 0 PAGE: 1 1
TRIAL BAW!'.E
AS OT. b• 31ST, 2010
1e Generar e,.,,v
a•, MONTN TO CATO YEAR TO DATE
ACCTS ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
15 226,607.70+ 1
1020 Cash in Bank 9,254.10 89,962.29 1, 8 5 6' 4 4 T 1
1020.03 Cash In Back- ASP'sswalmart Gra 54,520.63 54,520.63 9 2 0. 4 3 1 4 -I-
1020.04 Veterans' Mea.oriai Act 934 0.00 117,923.30 1 3 4 1 7 3 I
1020.05 2009 Byrne Recovery Grant 129.03 13,523.40
1020.06 2009 Byrne Gran: 0.00 120.00 1 2 6 5 4 0 6. 6 5- j F
1020.0; 2007 Byrne Grant 0.00 0.00 6 4, 6 6 5. 5 1+ 1 !!I
1020.08 Cash in Bank -Ins 2008 Storm 0.00 0.00 1 8 8 1 0 5 8
1020.09 District Cout Grant Mediation 0.00 25.00 2 8 6 7 4 0 i
1020.10 cash in Bank 600 0.00 3,127.40 0 i
1020.11 Cash in Bank -KVBB 0.00 3,500.00 1 1 6 0 7 3
1020.13 Cash In Bank -ACT 833 17,240.90 89,014.61 009
1020.14 Court Automation District 917.80 60,038.96 1 5 6 3. 2 7 6. 6 8 Y
1020.15 Cash in Bank -ACT 1314 0.00 0.00 0
1020.16 AR Dept of Rural Services 0.00 0.00 a
I
1020.17 New Police Dept 0.00 35,000.00 I
1020.18 Cash In Bank PD Co Tax 38,941.44 55,136.26 1
1020.19 Cash in Bank FD Co Tax 38,941.44 151,890.14 I 0
1020.20 Cash In Bank Erosion Control 200.00 6,225.00
1020.27 Cash in Bank Levee 0.00 1,619.17
1020.28 Marina Repairs 0.00 12,500.00
1020.31 Cash In Bank Parks s Rec 5.00 48,599.40
1020.32 G1F -Parks 6 Recreation 0.00 0.00
1020.33 Cash to Bank -Yard Waste 6,165.10 44,560.8E 44
1020.51 Cash in Bank Cemetery 30.24 14,912.03
1020.91 Cash in Bank Cap ]xp 220,866.20 903,949.96 ;1
1040 Investments 0.00 550,000.00
1040.10 Investments Sales Tax City 0.00 0.00
1040.1E Investments PD Co Tax 0.00 0.00
1040.19 Investments 2n Co Tax 0.00 0.00
1040.27 Investments Levee 0.00 0.00
1040.31 Investments Parks 6 Rec 0.00 0.00
1040.51 Investments Cemetery 0.00 48,752.59
1040.91 Investments Cap Imp 0.00 1,815,591.93 1050 Fixed Assets 0.00 0.00
1051 Accumulated Depreciation 0.00 0.00 I
1504 Due from Payroll 0.00 0.00
1505 Due From Other Funds 0.00 0.00
1520 Due from Street Fund 29.94 0.44
:,I
1540 Due From Library Fund 0.00 0.00 'I
LIABILITIES AND FUND PALINCE :I
1 1
2000 Accounts Payable 60.00 60.00 I
2010 Municipal Health Ins. Payable 0.00 0.00
i
2030 Colonial Life Payable 0.00 0.00
2035 Credit Union -First Resource 0.03 0.00 ii
it
l i
'I
Next Police, Fire, Building Inspector, District Court, Engineer, and Ambulance
Reports were presented for filing. There being no further questions or changes, the
reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. Sheryl with the Area
Agency on Aging gave a quarterly report. They listed no expenses in October for a balance of
($117.90), and listed expenses of $221.00 for November and $170.00 for December with
balances of ($338.90) and ($508.90) respectively. All the grant money that was awarded to them
was also spent. The City of Van Buren did budget for them again for the 2011 calendar year.
John Pope with Keep Van Buren Beautiful gave a year -end report for the community
service worker program.
Alderman Johnny Ragsdale commented on the new Current Events Information sheet
that Jennifer Froud worked up.
Mayor Freeman drew attention to the second item on the City Business Highlights. Roll
Off Trash Service has been sold to Deffenbaugh Trash Service and he will be meeting with Gary
Smith, Steve Dufresne, and Mr. Deffenbaugh Tuesday afternoon.
Mayor Freeman also mentioned that Mark Hayes with the Municipal League mentioned
to him that the first meeting of the year is a meeting meant for organizational purposes of which
was originally established in council with Ordinance No. 39 -1981. We need to make sure we re-
establish ourselves of where we are going throughout the year. Alderman Swaim made a motion
to keep it as it is. Alderman Ragsdale seconded that motion. Council followed with a unanimous
vote.
Alderman Parker noted that the Van Buren Library's grand opening is February 13 at
2:00 p.m.
There being no further business, motion was made by Alderman Parker and
seconded by Alderman Swaim to adjourn. The Council followed with a unanimous vote.
The meeting adjourned at 7:40 p.m.
ATTESTED: A'PRO ED: a .1-
4evaitu -a-Sa....1.4ith
CITY CLERK- TREASURER MAYOR