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RES NO 01-02-2024 i CITY OF VAN BUREN,ARKANSAS RESOLUTION NO.0 1 - 0�2024 BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN, ARKANSAS,A RESOLUTION TO BE ENTITLED: A RESOLUTION APOPTING THE REVISED POLICY MANUAL GOVERNING CITY EMPLOYEES FOR THE CITY OF VAN BUREN, ARKANSAS AND REPEALING THE EXISTING POLICY MANUAL;AND FOR OTHER PURPOSES. WHEREAS, it is necessary to update and revise the existing Employee Policy Manual section 5.4 SICK LEAVE and the definition of Immediate Family Member for the City of Van Buren;and WHEREAS, a copy of the revised section, 5.4 SICK LEAVE and the definition of Immediate Family Member in the Employee Policy Manual is attached hereto as exhibit A and all employees shall receive a copy of the revised policy manual page. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VAN BUREN,ARKANSAS,THAT: SECTION 1: The revised Employee Policy Manual for the City of Van Buren, Arkansas section 5.4 SICK LEAVE and the definition of Immediate Family Member,attached hereto is hereby adopted and the existing Policy Manual dated August 22,2022,is hereby repealed. IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass, approve, and adopt,by a vote of-for and Lo against,the foregoing Resolution at its regular meeting held on the 22°d day of January 2024. berk 7-r,,�s4 m Josep P. rst City of Van Buren Mayor ATTESTED: �a� APPROVED OF M: ' v�ryCouniy.A`�a� ShawnnaReynolds"' ��- ".'f} JacWZ�} H City Clerk/Treasurer L='t i ty Attorney ./ j ✓ Exhibit A CURRENT POLICY 5.4 SICK LEAVE All sick leave will accrue on the first day of each month. New employees will begin accruing sick leave on the first day of the first full month of employment. An employee may be eligible for sick leave for the following reasons: • Personal illness or physical incapacity • Quarantine of an employee by a physician or health officer • Illness or injury in the employee's immediate family, (as defined in the definition section of this policy),which requires the employee's presence. • Necessity of medical or dental care,including medical,dental, psychological,and optical visits. IMMEDIATE FAMILY MEMBER(under definitions)—for purposes of this handbook,this shall mean mother,father,brother,sister,son,daughter,grandparents,son-in-law, daughter-in-law,spouse, spouse's parents,or those relatives who live in the employee's household,including"step" relatives. However,with respect to FMLA leave, "immediate family" means spouse,child,or parent—but not a parent"in-law"with a serious health condition. I i I I PROPOSED CHANGE TO EMPLOYEE POLICY MANUAL 5.4 SICK LEAVE All sick leave will accrue on the first day of each month,for the previous month. New employees will begin accruing sick leave on the first day of the first full month of employment. Sick leave is a benefit designed to protect an employee's earnings in the event of an illness, injury,or qualified event. Use of sick leave is only authorized for: • An employee's non-work-related illness or injury which prevents him or her from performing their regular job duties and includes appointments with medical,dental,psychological, and optical visits • Quarantine of an employee by a physician or health officer • Illness or injury in the employee's immediate family, (as defined in the definition section of this policy),which requires the employee's presence to provide medical treatment and/or to provide care that the family member or medical professional can't otherwise provide • Hospitalization or convalescence • A supplement to workers'compensation benefits to permit an employee to receive benefits from workers'compensation and sick leave in the amount equal to but not to exceed the employee's regular semi-monthly rate of pay, at the time of the employee's injury or illness. Sick leave may be restricted on an individual or departmental basis at the discretion of the Department Head. Restricted sick leave means an employee will be required to submit a health care provider's written statement before any sick leave will be paid. A health care provider's statement may be requested at any time,at the discretion of The City of Van Buren and/or Department Head. This may include but is not limited to the health condition of the employee or immediate family member,as well as an employee's need to provide medical treatment and/or care that can't otherwise be provided. IMMEDIATE FAMILY MEMBER(under definitions)—for purposes of this handbook,this shall mean mother,father, brother,sister,son,daughter,grandparents,grandchildren,son-in-law,daughter-in-law, spouse,spouse's parents,or those relatives who live in the employee's household,including"step" relatives. However,with respect to FMLA leave,"immediate family" means spouse, child,or parent— but not a parent"in-law"with a serious health condition. ** Update to Bereavement Leave was to definition of immediate family member to include grandchildren.