ORD NO 18-2008 CITY OF VAN BUREN, ARKANSAS
P
ORDINANCE NO. 16 -2008
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING; TO
AUTHORIZE REPAIRS TO VARIOUS BUILDINGS OWNED
BY THE CITY OF VAN BUREN; FOR THE APPROPRIATION
OF FUNDS; DECLARING AN EMERGENCY; AND FOR
OTHER PURPOSES.
WHEREAS, the City of Van Buren has, upon receiving approval from the City's insurance
provider, solicited bids for roof and siding repairs to various city owned buildings
damaged in recent storms; and
WHEREAS, the following repairs have been authorized by the insurance company:
1. Animal Shelter Big Smith Roofing 2,922.38
2. Dr. Louis Peer Memorial Park D S Specialty 1,325,21
3. Field of Dreams Concession Big Smith Roofing 4,124,28
4. FOD Concession 2 Big Smith Roofing 3,310.86
5. FOD Football Press Box Big Smith Roofing 1,154.65
6. FOD Hospitality House Big Smith Roofing 3,124.28
7. FOD Ticket Booth Big Smith Roofing 175.00
8. King Opera House P.I. Roofing $69,225.00
9. Riverfront Park Restrooms Big Smith Roofing 904.34
10. Van Buren Senior Inn Big Smith Roofing $10,085.47
at the prices herein, as more fully setout in Exhibit "A" attached hereto; and
WHEREAS, based on the approval by the insurance company and a review by the Mayor's office
the City of Van Buren has determined that these bids are the best available bids and
should be approved immediately for the preservation of these City properties; and
WHEREAS, the City Council has determined, pursuant to A.C.A. 14- 58- 303(b)(2)(B) that
exceptional circumstances exist which render the formal competitive bidding process
to not be practical or feasible; and
WHEREAS, a state of emergency exists because the repairs herein are needed immediately to
provide for the health, safety, and welfare of the citizens of Van Buren and to
preserve the property of the city.
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NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF
THE CITY OF VAN BUREN, ARKANSAS, THAT:
SECTION 1: The City Council in accordance with the terms of A.C.A. 14- 58- 303(b)(2)(B),
hereby waives the requirement of competitive bidding in this particular case, as such
procedure is not deemed feasible or practical, and hereby authorizes and directs the
Mayor to enter into contracts for the above described repairs.
SECTION 2: That in order to make the repairs hereto, at the amounts herein, it is further found that
there is an immediate need to begin the work hereto, and as such an emergency is
declared to exist and this ordinance being necessary for the preservation of the public
health, safety, and welfare, shall take full effect from and after its passage and
approval.
SECTION 3: the Mayor is hereby duly authorized to expend up to the bid prices setforth in Exhibit
A, for the corresponding repairs; to file any and all documents necessary with the
City's insurance provider for reimbursement or direct payment for said repairs; and
to execute all documents, contracts, and agreements necessary to effectuate this
Ordinance.
IN WITNESS WHEREOF, the the City of Van Buren, Arkansas, by its City Council, did pass,
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approve, and adopt, by a vote of for and 0 against, the foregoing Ordinance at its Special
Meeting held on the 2" day of September 2008.
\L,
Robert D.
ATTESTED: APPROV D AS G •RM:
Barbie Curtis, City Clerk/Treasurer N. DUO r., ey