RES NO 11-03-2023 CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO. 11 -�-2023
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS,A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE CITY TO CONTRACT
WITH CUSTOM PAVEMENT MAINTENANCE AND SAFETY,
LLC., OF VAN BUREN, ARKANSAS TO RESURFACE THE
TENNIS COURTS ON POINTER TRAII.
WHEREAS, the City of Van Buren Tennis Courts on Pointer Trail are in need of resurfacing;
and
WHEREAS, through a partnership with the Van Buren School District, this tennis court
resurfacing project received a$30,000.00 Joint Use Agreement Grant; and
WHEREAS, after extensive research and inquiry,the City of Van Buren has determined Custom
Pavement Maintenance & Safety, LLC., be contracted for $84,335.00 to do the
necessary work of resurfacing; and
WHEREAS, the City Council has determined, pursuant to A.C.A.§14-58-303(b)(2)(B), that
exceptional circumstances exist which render the competitive bidding process to not be
practical or feasible.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VAN BUREN,ARKANSAS,THAT:
SECTION 1: The City Council waives the requirement of competitive bidding in this case as
such procedure is not deemed feasible or practical.
SECTION 2: The Mayor is authorized to enter into an agreement with Custom Pavement
Maintenance and Safety, LLC., to resurface the tennis courts on Pointer Trail for
the amount of$84,335.00.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of for and () against, the foregoing Resolution at its
regular meeting held on the 27th day of November 2023.
oerk Tre�s�� Q ��
Hurst
City of Van Buren Mayor
l
rFORM:
ounty,
Shawnna R nolds 4Atttomey
City Clerk/Treasurer
Custom Pavement Maintenance and Safety
P.O. Box 435 Invoice
Van Buren,AR 72957 -
Phone 479-262-6160 Date Invoice#
Fax 479-777-4300 or 479-235-2046 10/31/2023 8558
Bill To Project
Paul Dunn Tennis Courts at Van Buren High School
City of Van Buren City of Van Buren
Van Buren,AR
Sales Order Purchase Order Terms Due Date Rep Project CPMS JOB NO
60949 Due on receipt 10/31/2023 CNM 23169 Van Buren HS... 23163
Item Description Ordered Prev. lnvo... Invoiced U/M Rate Amount
RECOATING Recoating&Sealing 6 City Owned Tennis 1 0 1 84,335.00 84,335.00
Courts&Out of Bounds Areas located at
Van Buren High School to include 1 Coat of
Acrylic Resurfacer with Sand,2 Coats of
Colorant with Sand,&Restriping the
Appropriate Court Pavement Markings
(Paint).
Cut&Removal of Previous 6 Light Pole
Repairs and Replace with Epoxy Polymer
Concrete. Cover the Center Court Joint
with Armour Crack Repair System Prior to
Resurfacing&Colorant/Lump Sum(All
Above)
We accept MasterCard,Visa&American Express.If paying Subtotal
$84,335.00
by credit card, any payments exceeding$2,500.00 will have an
additional 3%processing fee applied. Sales Tax (0.0%) $0.00
Thank you for your business! Total
$84,335.00
Payments/Credits $0.00
Balance Due $84,335.00
cusrom QUOTATION
Date Quote#
M:",u " . "'
i- S—et!�,/I —
Custom Pavement Maintenance and Safety,LLC 9/15/2022 5692
P.O.Box 435 Phone:479-262-6160 Fax:479-235-2046
Van Buren AR 72957 AR Contractor's Lie#0354090522
r
Customer: Project
Ryan Weidman Tennis Courts at Van Buren High School
City of Van Buren City of Van Buren
Management Van Buren,
AR
Building Mana g REVISED:9/21/22
Terms Void After Project Manager
Due on receipt 9/15/2022 CNM
Item Item Description Qty U/M Price Class Total
RECOATING Recoating&Sealing 6 City Owned Tennis 1.00 84,335.00 Markings 84,335.00
Courts&Out of Bounds Areas located at Van
Buren High School to include 1 Coat of
Acrylic Resurfacer with Sand,2 Coats of
Colorant with Sand,&Restriping the
Appropriate Court Pavement Markings
(Paint).
Cut&Removal of Previous 6 Light Pole
Repairs and Replace with Epoxy Polymer
Concrete. Cover the Center Court Joint with
Armour Crack Repair System Prior to
Resurfacing&Colorant/Luinp Sum(All
Above)
N/A 0.00% Markings 0.00
Total $84,335.00
To accept this quote,please sign and return. Please indicate
GENERAL NOTES. If bonds are required,please add I%to our quote any PO or Job number that you require on your invoicing,if
(mininium$250.00). All items are for I mobilization,unless otherwise any. We require your choice of a signed quote,contract or PO
noted. Additional mobilizations may incur additional mobilization fees. in order to proceed. Thank you.
Removal,cleaning and surface prep operations are not included unless
specifically noted. Quote does not include any applicable taxes. For Accepted By:
items that are not quoted as LS unit pricing(such as LF or EA pricing)
the quantities are estimated and may be actually different on site.
Quantities of work actually performed will be invoiced at the quoted PO/JOB Number:
unit price above.