RES NO 09-03-2023 Ciof Van Buren, Arkansas
Municipal Complex
1003 Broadway • Van Buren, Arkansas 72956
Resolution o�s —6 5— "')'m_�3
Has been AMENDED as of
Please refer to
Resolution Cq D 3 S
Shawnna M. Reynolds
City Clerk-Treasurer
to f
o
CITY OF VAN BUREN,ARKANSAS
RESOLUTION NO.C?? -6h-2023
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AMENDING RESOLUTION 5-3-2023
ACCEPTING THE BID OF STEVE BEAM
CONSTRUCTION, INC., FOR 2023 STREET
IMPROVEMENTS; AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren accepted the bid of$1,129,654.00,for the 2023 Street
Improvements from Steve Beam Construction on May 22, 2023.; and
WHEREAS, Hawkins-Weir has submitted Change Order No. 1 to add curb and gutter that
was not included in Schedule II of the project for our review and execution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN,ARKANSAS,THAT:
SECTION l: The City of Van Buren, Arkansas accepts the increased amount authorized from
$1,129,654.00 to $1,134,694.00, for the 2023 Street Improvements, as set forth in
Change Order No.1, attached hereto.
SECTION 2: The Mayor and City Clerk are hereby authorized by the City Council for
the City of Van Buren to pay all street improvement expenses,not to exceed the
amounts as set forth in Change Order No. 1 attached hereto.
IN WITNESS WHEREOF,the City of Van Bur n, Arkansas,by its City Council,
did pass, approve, and adopt,by a vote of for and against,the foregoing Resolution
at its regular meeting held on the 25th day of September 2023.
�KAG\erk Tr,,0 s _ZA�4�
Jo)s4<5Hurst
City of Van Buren
ATTESTED: 11 APPROVED AS TO FORM:
rryCounty,PlIV16,�D
Shawnna Re olds Jacob H
City Clerk/Treasurer
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CHANGEDRIDER
CHANGE ORDER NO.` One(1)
DATE: 29-Aug-23
CONTRACT DATE: 20-Jun-23
ENGINEERS PROJECT NO.*.- 2023001 NOTICE TO PROCEED: 14-Aug-23
NAME OF PROJECT. 2023::STREET IMPROVEMENTS
OWNER: 1bITY:OF VAN BUREN,ARKANSAS
CONTRACTOR: STEVE BEAM CONSTRUCTION,INC.
THE FOLLOWING CHANGES ARE HEREBY MADE TO,THE CONTRACT DOCUMENTS.-
The following Items are added to the Project.
Item No. Description QN/Unit Unit Price Amount of Change
21*- Remove&Disposal of Curb and Gutter 80 LF $25,00 $2,000.00
22* Curb&Gutter(Type,"A") 80 LF $38.00 $3,040.00
TOTAL CHANGE ORDER NO. ADD/PEtETE $5,040.00
JUSTIFICATION:
This Change Order No.I is warranted to compensate the Contractor for the removal and replacement of concrete curb
and gutter not included.In the Schedule 11 bid, The.Contractor is honoring the unit pricing provided in the Schedule I bid of
the project. No additional contract time is being requested by the Contractor with this change order.
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE $1,129,654.00
CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDERS $1.1,29,664.00
THE CONTRACT PRICE:DUE TO THIS CHANGE ORDER WILL
BE(INCREASED)PEGPZAkil))BY $5,040.00
THE NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER WILL BE $1,134,694.00
APPROVALS.*
RECOMMENDED BY ENGINEER: HAWKINS-WEIR ENGINEERS,INC.
BY <--? )ar Date
ACCEPTED BY CONTRACTOR: STEVE BEAM CONSTRUCTION,INC.
By Date
APPROVED'BY OWNER: CI*OF VAN B N,ARKANSAS
By Date
V
2023001IChange Order No.1,YJsx PAGE1 OF I
HAMIKIN S 6WE I R
ENGI NEE RS, INC.
Engineering Client Success
August 29, 2023
Honorable Joseph Hurst, Mayor Hand Delivery
City of Van Buren,Arkansas
1003 Broadway
Van Buren,Arkansas 72956
Re: 2023 Street Improvements
Van Buren,Arkansas
HWEI Project No.2022027
Dear Mayor Hurst
This letter will transmit four (4) copies of Periodic Payment Request No. 1. for the
referenced project for your review and approval. Please sign and date each copy and return one
(1) copy to the Contractor, Steve Beam Construction, Inc.,with payment, one (1) copy to us for
our records, and retain the remaining copies for your permanent records.
Also enclosed are four(4) copies of Change Order No. 1 to add curb and gutter that was
not included in Schedule 41 of the project for your review and execution. One-copy of Change
Order No. I is for Steve Beam Construction, Inc. and can be included with payment for Pay
Request No. 1. Please return one(I)copy to us for our records and retain the remaining copies
for your permanent records.
If you have any questions,or comments, please do not hesitate to call.
Sincerely yours,
HAWKINS-WEIR ENGINEERS, INC.
J, Kyle Salyer,P.E,, P.S.
JKS/mcw
Enclosures* Four(4) Copies of Periodic Payment Request No. I
Four(4) Copies of Change Order No. I
cc*. Mr.John Karstens, ally of Van Buren
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2023001
I ... ...........
PERIODIC PAYMENT REQUEST NO.1
DATE, 08129123
PROJECT NO. 2023001 PROJECT NAME,2023 STREET IMPROVEMENTS
OWNER; CITY OF VAN BUREN,ARKANSAS CONTRACTOR'.STEVE.9EAM CONSTUCTION,INC.
9003 BROADWAY 7201 SOUTH 28TH.STREET
VAN BUREN,ARKANSAS FORT SMITH,ARKANSAS 72908
470AAA541 479.484.1634
ENGINEER:HAWKINS•WEIR ENGINEERS,INC.
P:O.BOX 643
VaBUREN.ARKANSAS 72057-0648
47DA74.1227
SCHEDULEII
ITEM NO.DESCRIPTION QUAN UNIT UNIT PRICE AMOUNT BID PERIOD TO DATE AMOUNT EARNED UNUSED BALANCE
1. Pedormanco:BPaymerdEond 1 I t.s 311,ODD.00 81110Im,00 100% 1C0'N, s1t.ODt1.00 $0.00
2 Pd tenarxoo[TraBicBTratfeConUo1 i P LS $60,000.00 550,0DO.00 15% 15% 59,000OD $51pa00
8, Construction Erosion Control 1 LS t $775.00 $775.00 0% $0.00 $775.00
4, Site Preparation 1 IS $11,1=00 $11,000A0 25% 25Y. S2,750A6 59,25D,0D
& Excavation and Trench Safety System I to S7<tt0 81.00 0% S0.DD S1.0D
!S. Floaabtafid I 45 i CY i' S425.00 $19.125.00 0 S0.00 S19.125.00
7. Sold Sodding 1 450 SY i $21.00 S9.450.00 Q $0,00 S9,45D.00
& Pdma Cast or Tack 08 ? 1,690; GAL 35.00 38,450.0D 0 $0 OD 38,45D.00
9. ACHM SWaca Course Crypo 3)(2w Ttacknossr 11,=1 TON $131.00 S248,900.00 0 SMOD 5248,900.04)
It Cdd Mi3ng Asphae)Concrate Pavement ?11,3IX1 SY S11:00 $129,00,00 .0 $0,00 3129,000,00
i.i: OM Patch ;4,400 i '8Y : S103.0D $453,200.00 3,748.75 '3.748.75 3388,121.26 W7,078.75
12. Concrete Pavement APron(frThidm0s3) j 630 SY $11640 372,450,W 0 30.00 $72.450,00
13. Concrete Ddvewey(6`Thkdmass) i 18 SY: $111.00 S1,t198.00 0 $0.00 $1199&00
14, 18f RCP C1333 fit 355 I F $124.00 544.020.0D _q. $0.00 S44,020.00
16. Concrete Inlets 8 Juncllon Boxes 23 CY $1,885,00 $42.895.00 0 W 00 $42,895,00
1& Manhoto Frame and Cover 5 EA $760.00 53,750.E i7. $fl O S3.750,00
17. Combination Grated Frame and Cover 1 EA' S75Q0D $750,00 0. 30,0o S750.00
1& MarihotsGrafAdlustment(Grade Rings) 1 EA` $75060 $750.0D 0. $040 $750.00
/0, Tharmaptastia Pavement MarMv(Yegow4') 8.000} LF 51:20 $10,800,00 D' SO.60 $10,800.00
20, Thermaptastic Pavement Markings(White 121) t 45 ! Lf S72A0 S541100 fi =00 $640.00
...................a......;:..:,....»:.....:,....,..».....y......•,................,.......«.....:.,.»._.<:,..,:...:.,....:..:_; .............. .......:,;................:......«.« ......,....
TOTAL $1 129.654.06 S408,871.25 S720 782.75
TOTAL CONTRACT $1.129,654,00
COST OF CONTRACT PERFORMED TO DATE $408,871.25
CHANGE ORDERS.PERFORMED'TO DATE $0.00
TOTAL WORK TO DATE $408,071.26
MATERIALS STORED $0.00
RETAINAGE,5%.OF WORK 320.443.56
TOTAL DUE TO DATE S3811,427.89
LESS PREVIOUS PAYMENTS. $D.OD
LESS UbUIDATED DAMAGES.TO DATE SO:Oti
+fswa.+a�a.w.awfiraKNha.Nevf+h.aafulNNta�swfmwwwiNwaaaiwwaf.iiiriia a�awai v�f.i�a{i.i'aa'Nf:HfNH++w+wfwtN.w aafNtwN rtiaiNr'a.aawfNNiw+NiihflNw sNaki.ffmw.+fteiwiwa�
BALANCE DUE THIS`ESTIMATE $308,427.69
hfN NNH afiaNfwaiiaaia aNNMuf NwwsNaaNNwawaNhNifihi fNfhN fNNfe wa}wiNfMtNaMM;fMafawwNfHIN1N i NNr['i'twiiiiwiNyi faipiNNMiNNiNaw�w waNH.NNNaNiwY.Hfq.
PERCENT OF CONTRACT COMPLETE '
PERCENT OF TIME EXPENDED TO DATE
RECOMMENDED BY: HAWKINS-WEIR ENGINEERS,INC. DATE
_ 41-'f1
APPROVED'SY: STEVE BEAM
CONSTRUCTION.INC. DATE
APPROVEDBY CITY Or-VAN.BU EN,ARi4WSgS DATE
- 17^
WORK ORDER.DATE, 14 Avg=23
DATE OF REQUEST OR SUBSTANTIAL COMPLETION,IF ESTABLISHER 29-Aug•23
DAYS U17Li2£O TO DATE 18
DAYS ALLOWED.CONTRACT PLUS EXTENSIONS 240
PER DAY LIQUIDATED DANWGES•ESTABLISHED BY CON TRACT550 22224
DAY,%REMAINING 0
OR DAYS OVER
LIQUIDATEd DAMAGES T,O'DATE 0
i 2023001tPayRagvaststPR 111
PAGE 1OF1
AIA Type Document
Application and Certification for Payment Ing I of
To(OWNER):City of Van. Buren PROJECT.2023 Street Imp.HWEI Sch 11 APPLICATION NO: Ir DISTRIBUTION
1003 Broadway 1003 Broadway PERIOD TO:8125/2023 TO;
Van Buren,AR 72956 Van Buren,AR 72956 —OWNER
_ARCHITECT
CONTRACTOR
FROM(CONTRACTOR):Steve Beam Construction,Inc. VIA(ARCHITECT). Hawkins-Weir Engineers,Inc. ARCHITECT'S
7201 South 28th Street PO Box 648 PROJECT NO:
Fort Smith,AR MOB Van Buren,AR 72957
CONTRACT FOR,2023 Street Improvements HWEI Project No.2022 CONTRACT DATE: 6/2012023
CONTRACTOR'S APPLICATION FOR PAYMENT
The Undersigned Contractor certifies thatto the best of the Contractors knowledge,information and
belief the work covered by this application for Payment has been completed in accordance with
Application Is made
e for Payment,as shown below,in connection with the Contract, the Contract Documents,that all amounts have be. Daid bvthe Contractor for Work for which
Continuation Sheet,AIA Type Document Is attached. previous Certificates for Payment were issued and ayments rec"WpLnRWne?,and thal
current payment shown herein Is now due. NOTARY PUBLIC-STATE OF ARKANSAS
1,ORIGINAL CONTRACT SUM.,,.,.. 4.,129,654.00 CRAWFORD COUNTY
11.00 My Commission Expires 09-25-2023
2.Not Change by Change Orders .............$ CONTRACTOR; Steve Beam Construction,Inc.
7201 South 28th Street Commission#12395510
3.CONTRACT SUM TO DATE (Line I+2): $ Fort Smith,AR 72908.
25871 08, ,
4.TOTAL COMPLETED AND STORED TO DATE $ 4 By: Date:
Laramie Defiles I Project Manager
6.RETAINAGE: State of: AR
a, �_ 5_00 0/6 of Completed Work $ 2%443,56, County of,
b._0.00 0%of Stored Material $ Subscribed and S 1711 to before this e�24-1p- Day of 20.,
Total retainage(Line 5a+5b) • $ 20,443.50 Notary Public;
My Commission Expires 44,13
6.TOTAL EARNED LESS RETAINAGE.. ...,......•.1 388,497.69
ARCHITECT'S CERTIFICATE. FOR PAYMENT
(Line 4 less Una 5 Total)
7.LESS PREVIOUS CERTIFICATES FOR PAYMENT In Accordance with the Contract Documents,based on on-site observations and the data com-
(Line 6 from prior Certificate) $ 0.00 prising the I above application, the Architect certifies to owner that to the best of the Architect's
knowledge,information and belief the Work has progressed as Indicated,the quality of the work
0.CURRENT PAYMENT DUE $ 388,427.69 Is In accordance with the Contract Documents, and the Contractor Is entitled to payment of the
AMOUNT CERTIFIED.
9.BALANCE TO FINISH,INCLUDING RETAINAGE
(Line 3 less Une.6) $ 741,226.31 AMOUNT CERTIFIED.—
(Attach explanation if amount certified differs from the amount applied Initial all figures on this
CHANGE ORDERSUMMARY ADDITIONS DEDUCTIONS Application and on the Continuation Sheet that are changed to conform to the amount certified.)
Total changes approved In ARCHITECT;
previousrnpriths by Owner 0.00 0.00 Date:
By:
Total approved this Month 0.00 0,00. This Certificate is not negotiable. The AMOUNT CERTIFIED Is payable only to the Contractor
named herein.Issuance,Payment and acceptance of payment are without prejudice to any
TOTALS 0400 0.00 rights of the Owner or Contractor under this Contract.
NET CHANGES by,,Change Order 0.00
AIA Type Document
Application and Certification for payment Pg 2 of 3
TO(OWNER):City of Van Buren PROJECT 2023 Street Imp.HWEI Sch II APPLICATION NO: 1 DISTRIBUTION
1003 Broadway 1003 Broadway TO:
Van Buren,AR 72956 Van Buren,AR 72956 PERIOD T0:8/25l2023 ,,,OWNER
-ARCHITECT
CONTRACTOR
FROM(CONTRACTOR):Steve Beam Construction,Inc. VIA(ARCHITECT): Hawkins-Weir Engineers,Inc. ARCHITECTS
7201 South 28th Street PO Box 648 PROJECT NO:
Fort Smith,AR 72908 Van Buren,AR 72957
CONTRACT FOR:2023 Street Improvements HWEI Project No.2021 CONTRACT DATE:612=023
SCHEDULED PREVIOUSLY PREVIOUS COMP QTY1% COMP AMT STORED COMPLETED
ITEM DESCRIPTION PLAN QTY UNIT PRICE VALUE COMP QTY1% APPL THIS PERIOD THIS PERIOD MATERIAL AND STORED % BALANCE
14123 PERMITS BONDING 1.00 .0000 11,000.00 .00-0 0.00 100.000% 11,000.00 0.00 11.000.00 100.00 .00
15500 TRAFFIC CONTROL .0000 60,000.00 ' 000 0.00 15.000% 9,000.00 0.00 9,000.00 15.00 51,000.00
TEMPORARY FENCING
15600 TRENCH SAFETY 1.00 .0000 1.00 . 000 0.00 .000% 0.00 0.00 0.00 .00 1.00
20200 SITE PREPARATION 1.00 .0000 11,000.00 000 0.00 25.000% 2,750.00 0.00 2,750.00 25.00 8,250.00
20220 CONSTRUCTION EROSION 1 .00 .0000 775.00 DO 0 0.00 .000% 0.00 0.00 0.00 .00 775.00
CONTROL
312327 FLOWABLE FILL 46.000 425.0000 19,125.00 .000 0.00 .000 0.00 0.00 0.00 .00 19,125.00
321131 DEEP PATCH 4,400.000 103.0000 453,200.00 .000 0.00 3,748.750 386,121.25 0.00 386,121.25 85.20 67,078.75
321211 COLD MILLING 11,800.000 11.0000 129,800.00 .000 0.00 .000 0.00 0.00 0.00 .00 129,800.00
321213 ASPHALT TYPE 3 1,900.000 131.0000 248,900.00 .000 0.00 .000 0.00 0.00 0.00 .00 248,900.00
321216 PRIME COAT 1,690.000 5.0000 8,450.00 .000 0.00 .000 0.00 0.00 0.00 .00 6,450.00
321317 CONCRETE DRIVEWAY6" 18.000 111.0000 1,998.00 .000 0.00 .000 0.00 0.00 0.00 .00 1,998.00
321344 CONCRETE APRON 6" 630.000 115.0000 72,450.00 .000 0.00 .000 0.00 0.00 0.00 .00 72,450.00
321726 STRIPING(YELLOW 41 9,000.000 1.2000 10,800.00 .000 0.00 .000 0.00 0.00 0AO .00 10,800.00
321727 STRIPING(WHITE 12`) 45.000 12.0000 840.00 .000 0.00 .000 0.00 0.00 0.00 .00 640.00
329226 SODDING 450.000 21.0000 9,450.00 .000 0.00 .000 0.00 0.00 0.00 .00 9,460.00
334114 RCP DRAIN PIPE,18"RCP 355.000 124.0000 44,020.00 .000 0.00 .000 0.00 0.00 0.00 .00 44,020.00
334413 INLETS&JUNCTION BOXES 23.000 1,865.0000 42,895.00 .000 0.00 .000 0.00 0.00 0.00 .00 42,895.00
334912 MANHOLE GRADE 1.000 750.0000 750.00 .000 0.00 .000 0.00 0.00 0.00 .00 760.00
ADJUSTMENT
334913 MANHOLE FRAME&COVER 6.000 760.0000 3,750.00 .000 0.00 .000 0.00 0.00 0.00 .00 3,750.00
J
AIA Type Document
Application and Certification for Payment Pg 3 of 3
TO(OWNER):City of Van Buren PROJECT.2023 Street Imp.HWEI Sch II APPLICATION NO: 1 DISTRIBUTION
1003 Broadway 1003 Broadway TO:
Van Buren,AR 72956 Van Buren,AR 72956 PERIOD TO:8125/2023 OWNER
—ARCHITECT
—CONTRACTOR
FROM(CONTRACTOR):Steve Beam Construction,Inc. VIA(ARCHITECT): Hawkins-Weir Engineers,Inc. ARCHITECT'S
7201 South 28th Street PO Box 648 PROJECT NO:
Fort Smith,AR 72908 Van Buren,AR 72957
CONTRACT FOR:2023 Street Improvements HWEI Project No.202E CONTRACT DATE:6/20/2023
SCHEDULED PREVIOUSLY PREVIOUS COMP QTYP/a COMP AMT STORED COMPLETED
ITEM DESCRIPTION PLAN QTY UNIT PRICE VALUE COMP QTY/°/a APPL THIS PERIOD THIS PERIOD MATERIAL AND STORED % BALANCE
334915 COMBINATION GRATED 1.000 760.0000 750.00 .000 0.00 .000 0.00 0.00 0.00 .00 750.00
FRAME&COVER
REPORT TOTALS $1,129,654.00 $.00 $408,871.25 $408,871.25
$.00 $720,782.75
........._........_.............._........._..........
CHANGE ORDER
CHANGE.ORDER NO.: One(1)
BATE: 29-Aug-23
CONTRACT BATE: 20-Jun-23
ENGINEER'S PROJECT NO.: 2023001 NOTICE TO PROCEED: 14-Aug-23
NAME OF PROJECT: - 2023 STREET IMPROVEMENTS
OWNER: CITY OF VAN BUREN,ARKANSAS
CONTRACTOR: STEVE BEAM CONSTRUCTION,INC.
THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENTS:
The following items are added to the Project.
Item No. Description Oty 1 Unit Unit Price Amount of Change
21* Remove&Disposal of Curb and Gutter 80:LF $26.00 $2,000.00
22* Curb&Gutter(Type"A"} 80 LF $38,00 $3,040.00
TOTAL CHANGE ORDER NO. ADD/9&9M $5,040.00
JUSTIFICATION:
This Change Order No.I Is warranted to compensate the Contractor for the removal and replacement of concrete curb
and gutter not included in the Schedule 11 bid, The Contractor is honoring the unit pricing provided In the Schedule J bid of
the project. No additional contract.time Is being requested by the Contractor with this change order.
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE $1,129,654.00
CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDERS $1,129,654.00
THE CONTRACT PRICE DUE TO THIS CHANGE ORDER WILL
BE(INCREASED)(I)nR€AS€D)BY $5,040.00
THE NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER WILL BE $1,134;694.00
APPROVALS:
RECOMMENDED BY ENGINEER: HAWKINS-WEIR ENGINEERS,INC.
BY JDate
107 or
ACCEPTED BY CONTRACTOR: STEVE BEAM CONSTRUCTION,INC.
By f > Date. � z
APPROVED BY OWNER: CftY OF,VAN AYRFN,ARKANSAS _
By Date
20230011Change Order No.1.zTsx PAGE 1.OF 1'