11 November 2010 Regular MINUTES OF THE VAN BUREN, ARKANSAS
CITY COUNCIL MEETING NOVEMBER 15, 2010
The City Council of the City of Van Buren, Arkansas met at 7:00 p.m. Monday,
November 15, 2010 at City Hall. The meeting was called to order by Mayor Freeman. On roll
call, the following Council members answered as their names were called: Alderman Swaim,
Parker, Moore, Ragsdale, Dodd, and Sagely. City Clerk- Treasurer Barbie Curtis was present.
City Attorney Donald Jenkins was absent. This made a total of eight (8) present. A quorum was
declared.
The invocation was given by Father Timothy Donnelly of Saint Michael's Catholic
Church.
Next, Mayor Freeman led the Pledge of Allegiance.
On the agenda next, Mayor Freeman asked to adopt the minutes of the Council Meeting
on October 18, 2010. Alderman Swaim made a motion to approve the minutes. Alderman
Ragsdale seconded the motion. On roll call, the following Council members voted aye:
Alderman Parker, Moore, Ragsdale, Dodd, Sagely, and Swaim. The following voted nay: none.
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO PURCHASE A CERTAIN VEHICLE FOR THE CITY OF VAN BUREN
POLICE DEPARTMENT, THROUGH THE STATE PURCHASE CONTRACT; AND
FOR OTHER PURPOSES. The Clerk read the Resolution in its entirety. Mayor Freeman
asked if there was any discussion. Mayor Freeman clarified that this is a state police grant and is
at no cost to the city. Alderman Moore asked why the award amount was 34,097.00 but we
were only spending 28,652.00. Chief Bell replied that they will be purchasing a piece of
recording equipment to be used by narcotics. Alderman Moore asked if we were restricted on
what we spend it on, such as if we have to buy a vehicle with it or if it could be used for other
police purchases. Chief Bell replied that a vehicle purchase is required. Alderman Swaim
seconded by Alderman Moore moved that the Resolution be adopted. On the Clerk's calling the
roll, the following vote resulted: Ayes Alderman Parker, Moore, Ragsdale, Dodd, Sagely, and
Swaim. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11 -1 -2010
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO.11 1 -2010
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED.
A RESOLUTION AUTHORIZING THE MAYOR TO
PURCHASE A CERTAIN VEHICLE FOR THE CITY
OF VAN BUREN POLICE DEPARTMENT,
THROUGH THE STA'T'E PURCHASE CONTRACT;
AND FOR OTHER 1'URPOSES.
WHEREAS, the City of Van Buren is in need of a certain police vehicle, for the safety of life and
protection of property by the City of Van Buren Police Department; and
WHEREAS, the City of Van Buren, utilizing funds awarded from the Arkansas State Police
Special State Assets Forfeiture Fund Grant SSAF007, desires to purchase (1) 2011
Ford Expedition Sport Utility Vehicle, for the price of S28,652.00, fully equipped, as
set forth in attachment "A" hereto; and
WHEREAS, the City is authorized to waive the expense and time of bidding by purchasing such
vehicle though the state purchase contract, pursuant to ARK. CODE. ANN. 19 -11-
249, and the City has decided that it is in its best interest to purchase the above listed
vehicle via the 2010 Arkansas State Contract, Award No. SP -10 -0001.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS, THAT:
SECTION 1: The Police Department of the City of Van Buren, Arkansas is in immediate need of
the vehicle set forth above.
SECTION 2: Said vehicle is to be purchased via the 2010 Arkansas State Contract, Award No.
SP- 10-0001, from Landers Ford, for the total sum of $28,652.00.
SECTION 3: The Mayor and City Clerk are hereby authorized by the City Council for the City of
Van Buren to execute all documents, contracts, and agreements necessary to
effectuate this action.
IN WITNESS WHEREOF, the City of Van Buren Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of (Q for and 0 against, the foregoing Resolution at its
meeting held on the 15th day of November 2010.
a
ATTESTED: Robe D. Free
Barbie Curtis
City Clerk/Treasurer
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR THE AUTHORITY TO SECURE THE RIGHT OF WAY NEEDED FOR THE
RECONSTRUCTION OF RENA ROAD IN THE CITY OF VAN BUREN FROM
HIGHWAY 59 TO THE WEST FOR APPROXIMATELY 1.1 MILES. The Clerk read the
Resolution. in its entirety. Mayor Freeman asked if there was any discussion. Mayor Freeman
said Dale White with Calmo has been working with the requisitions for the last five to six
months on the 53 pieces of property. Those 53 pieces of property have been approved by the
highway department and have come back to us. The city has hired Phil Bagby as an attorney for
review of all paper work and for any other issues that may come up. Crawford County Abstract
will be reviewing all the property aspects. The city has not made any offers yet for any
properties. We will wait and do that all at the same time. Alderman Sagely asked if the seven
properties that were over will be brought back. Mayor Freeman replied that all 53 pieces will be
done at the same time. Alderman Swaim seconded by Alderman Ragsdale moved that the
Resolution be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes
Alderman Parker, Moore, Ragsdale, Dodd, Sagely, and Swaim. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11 -2 -2010
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 2010
BE If ENACTED BY' 11-113 CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED.
A RESOULTION AUTHORIZING THE MAYOR THE
AUTHORITY TO SECURE THE RIGHT OF WAY NEEDED
FOR THE RECONSTRUCTION OF RENA ROAD IN TILE
CITY OF VAN BUREN FROM HIGHWAY 59 TO THE WEST
FOR APPROXIMATELY 1.1 MILES.
WHEREAS, The Arkansas State Highway and Transportation Department has agreed to considered
for consw Jb wy. W (Rena Road) (V) (S); and
WHEREAS, A condition of etion the o conside rati is that 59— the Gi p must secure ili e B nee right of uay;
and
WHEREAS, The City will be required do expend money for the right of way to individual property
owners, for appraisal services, for acquisition services and the Crawford County, Arkansas
Circuit Clerks office.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS; THAT:
SECTION 1: Payments required for the right of way needed for lob 040345, Hwy. 59 -West
(Rena Road) (Van Buren) (S), is hereby authorized to the Mayor. It is
recognized, understood and agreed that this will include any expense required
in securing the right of way as shown on the right of way plans for AHTD Job
040345.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of for and e against, the foregoing Resolution
at its Regular Meeting held on the 14" day of November 2010.
PL
Robert D. P, "TP
Mayor
ATTESTED:
Barbie Curtis, City Clerk/Treasurer
On the agenda next was to consider A RESOLUTION APPROVING A ONE
HUNDRED DOLLAR ($100.00) CHRISTMAS BONUS TO ALL FULL -TIME, NON-
ELECTED CITY EMPLOYEES WHO HAVE ONE (1) FULL YEAR OF SERVICE. The
Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
There was none. Alderman Ragsdale seconded by Alderman Parker moved that the Resolution
be adopted. On the Clerk's calling the roll, the following vote resulted: Ayes Alderman
Parker, Moore, Ragsdale, Dodd, Sagely, and Swaim. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11 -3 -2010
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 3 2010
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN
BUREN ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION APPROVING A ONE HUNDRED DOLLAR (S100.00)
CHRISTMAS BONUS TO ALL FULL -TIME, NON- ELECTED CITY
EMPLOYEES WHO HAVE ONE (1) FULL YEAR OF SERVICE.
WHEREAS, the City of Van Buren, Arkansas has paid a Christmas
Bonus to its salaried employees in the past; and
WHEREAS, the City of Van Buren, Arkansas wishes to continue this
practice:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF VAN BUREN, ARKANSAS:
SECTION 1: THAT all full -time, non elected city employees who have
one (1) full year of service, shall he paid a one hundred
dollar (5100.00) bonus for Christmas.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City
Council, did pass, approve, and adopt, by a vote of (.e for and 0 against, the
foregoing Resolution at its meeting held on the 15th day of November, 2010.
IP a
Robert I4 r
Mayor
ATTESTED:
Barbie Curtis eO Lt
City Clerk/Treasurer
On the agenda next was to consider A RESOLUTION TO REIMBURSE
CRAWFORD COUNTY FOR STREET REPAIRS AND IMPROVEMENTS TO SOUTH
40 STREET. The Clerk read the Resolution in its entirety. Mayor Freeman asked if there
was any discussion. Mayor Freeman said the work south of Radio Tower Road is complete and
we just need to reimburse the County for its portion. He also said North 40 Street is the only
part remaining and it is being done by Forsgren at this time. Alderman Swaim seconded by
Alderman Sagely moved that the Resolution be adopted. On the Clerk's calling the roll, the
following vote resulted: Ayes Alderman Parker, Moore, Ragsdale, Dodd, Sagely, and Swaim.
Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11 -4 -2010
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. 4-2010
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO REIMBURSE CRAWFORD COUNTY
FOR STREET REPAIRS AND IMPROVEMENTS TO SOUTH 40
STREET.
WHEREAS, South 40 Street lies on the border of the City of Van Buren and unincorporated
Crawford County as a result of which the two entities have historically split the cost of
repairs and maintenance to said road; and
WHEREAS, certain repairs have been made, for which the City of Van Buren owes $34,047.44
to Crawford County for its share of materials and paving, which is now due and
payable as set forth in Exhibit "A" attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN BUREN,
ARKANSAS, THAT
SECTION I. The City of Van Buren currently owes $34,047.44 to Crawford County for its share of
materials and paving for repairs to portions of South 40 Street within its
corporate city limits.
SECTION 2. The Mayor and City Clerk are hereby authorized by the City Council for the City of Van
Buren to reimburse Crawford County, $34,047.44 for its share of
improvements made to South 40 Street.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
approve, and adopt, by a vote of kfor andO against, the foregoing Resolution at its
Regular Meeting held on the 15th day of November 2010.
II a
Robert D. Fre: an
Mayor
ATTESTED:
Barbie Curtis
City Clerk/Treasurer
On the agenda next was to consider A RESOLUTION AUTHORIZING THE
MAYOR TO ENTER INTO A CONTRACT FOR ARCHITECTURAL SERVICES FOR
CONSTRUCTION OF A STORM SHELTER. The Clerk read the Resolution in its entirety.
Mayor Freeman asked if there was any discussion. Mayor Freeman said these funds are available
through FEMA. The safe room would be built in the empty lot across from the Senior Inn:
Alderman Swaim seconded by Alderman Dodd moved that the Resolution be adopted. On the
Clerk's calling the roll, the following vote resulted: Ayes Alderman Parker, Moore, Ragsdale,
Dodd, Sagely, and Swaim. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11 -5 -2010
CITY OF VAN BUREN, ARKANSAS
RESOLUTION NO. I I 5 2010
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER
INTO A CONTRACT FOR ARCHITECTURAL SERVICES FOR
CONSTRUCTION OF A STORM SIIELTER.
WHEREAS, the City of Van Buren, Arkansas has determined that it needs architectural
services in connection with the design and construction of a storm shelter
located at the Senior Inn.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS:
SECTION I: The Mayor is authorized to enter into a contract with MAHG Architecture,
Inc. to provide architectural services for the project of designing and
constructing a storm shelter located at the Senior Inn. Payment for such
architectural services shall not exceed 8.5% of construction costs plus
reimbursable expenses.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council,
did pass, approve, and adopt, by a vote of _(Fj for and against, the foregoing Resolution
at its meeting held on the 15 day of November, 2010.
Robert D. ii s.
Mayor
ATTESTED: a
RcpCIALL Barbie Curtis
City Clerk/Treasurer
On the agenda next was to consider A RESOLUTION TO AUTHORIZE THE
MAYOR AND THE CITY CLERK TO REMOVE AND DISPOSE OF CERTAIN FIXED
ASSETS FROM THE CITY OF VAN BUREN'S FIXED ASSET INVENTORY, BY
SEALED BID, AUCTION OR OTHER METHODS AUTHORIZED UNDER THE LAW.
The Clerk read the Resolution in its entirety. Mayor Freeman asked if there was any discussion.
Mayor Freeman said this printer is dead. Alderman Swaim seconded by Alderman Ragsdale
moved that the Resolution be adopted. On the Clerk's calling the roll, the following vote
resulted: Ayes Alderman Parker, Moore, Ragsdale, Dodd, Sagely, and Swaim. Nays none.
The Mayor thereupon declared the Resolution adopted and signed the Resolution, which
was attested by the City Clerk and impressed with the seal of the City.
THE RESOLUTION WAS GIVEN THE NUMBER 11 -6 -2010
CITY OF VAN BUREN, AIUCANSAS
RESOLUTION NO. 10 -2010
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS, A RESOLUTION TO BE ENTITLED:
A RESOLUTION TO AUTHORIZE THE MAYOR AND THE
CITY.CLERK TO REMOVE AND DISPOSE OF CERTAIN
FIXED ASSETS FROM THE CITY OF VAN BUREN'S
FIXED ASSET INVENTORY, BY SEALED BID, AUCTION
OR OTHER METHODS AUTHORIZED UNDER THE LAW,
AND FOR OTHER PURPOSES.
WHEREAS, the City of Van Buren has certain fixed assets on its Fixed Asset inventory list
which are obsolete, and/or beyond repair, and are no longer cost effective, so
as to no longer be needed by the City; and
WHEREAS, after an inventory of Fixed Assets, it is therefore recommended by our State
Auditor that said items or item be removed from the City's Fixed Asset
Inventory and disposed of by sealed bid, auction or as otherwise authorized
under Arkansas law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF VAN
BUREN, ARKANSAS THAT:
SECTION 1: The Mayor and City Clerk are hereby authorized to remove the following asset
from the Fixed Asset Inventory and to dispose of same by sealed bid,
auction or other such methods authorized under the law:
Department Amman Description of Inventory Control
Crawford County $2,18194 HP Laser Jet 4350 DTN MC -55
District Court S/N CNRXT04622
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City
Council, did pass, approve, and adopt, by a vote of (0for and 0 against, the
foregoing Resolution at its meeting held on the 15 day of November, 2010.
Robert D. F
ATTESTED: Mayor
4.,
Barbie Curtis
City Clerk/Treasurer
On the agenda next was to consider AN ORDINANCE TO AMEND VAN BUREN'S
SUBDIVISION REGULATIONS, ORDINANCE NO. 07-2003, AND FOR OTHER
PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the
rules be suspended and the Ordinance be placed on its second reading. The motion was
seconded by Alderman Moore. The council followed with a unanimous vote. The Clerk then
read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Moore. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Parker to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Parker, Moore, Ragsdale, Dodd,
Sagely, and Swaim. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 18 -2010
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. i -2010
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO AMEND VAN BUREN'S SUBDIVISION
REGULATIONS, ORDINANCE NO. 07 -2003, AND FOR OTHER
PURPOSES.
WHEREAS, after review of the requirements for fmal plat submission in Ordinance No. 07-
2003 by the Van Buren Planning Department and the Planning Commission there
exists a need for electronic records and georeferenced data for accurate mapping;
and
WHEREAS, notice ofa Public Hearing was duly published, and a Public Hearing was
conducted by the Van Buren Planning Commission to consider revisions thereto;
and
WHEREAS, the proposed amendments to the Van Buren Municipal Code herein were
recommended by a unanimous vote of the entire Planning Commission.
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY
COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS, THAT:
SECTION I: Article III, Section B, of Ordinance No. 07 -2003 is amended as follows:
2. Copies of Final Plat Twenty (20) copies of the final plat shall be submitted to
the Planning Commission for review. The final plat shall be drawn at a scale of 1"
=1 00' or larger, and shall be on a sheet size of 18 "x 24 11 ,24" x 36 30 "x 42" or
22" x 34 Review copies of final plats may be 11 "x 17" if legible. One (1) copv
of the final plat shall be submitted to the planning department in a PDF (Portable
Document Format) file.
3. Information in Final Plat
The Plat shall show and contain the following information:
a. Name of Sub- Division.
b. Boundaries and legal description of property being subdivided. Boundary
survey and legal description of platted property shall be certified and sealed
by a Registered Land Surveyor licensed in the State of Arkansas.
c. Names and addresses of the owner and developer.
ORDINANCE NUMBER 18 -2010 CONTINUED
d. Acreage in subdivision tracts.
e. Date, north arrow, and scale.
f. Location and description of all monuments.
g. Location of and names of all streets, highways, alleys, parks, or public
purpose areas, if any, and easements with dimensions and proper legal
description within the proposed subdivision.
h. Location of all streets, and utility easements and areas for public uses, if any,
to be dedicated.
i. Dimensions and number of all lots.
j. Bearings in degrees, minutes and seconds of all lot lines and street lines, as
well as a basis on which the bearing system was determined.
k. Street Curvature characteristics.
1. Dedication of all streets, easements, alleys, parks and other lands for public
use.
m. Certificate of Ownership and Dedication (as defined in Article VI, paragraph
I-I).
n. Certificate of Approval of Water and Sewer System by the Municipal Utilities
Department.
o. Certificate of Approval of Streets
p. Certificate of Plat Acceptance from City Council
q. Lot Addresses shall be noted
r. Geo- referenced data including corner monuments tied to the coordinate system NAD
1983 StatePlane Arkansas North FIPS 0301 Feet.
SECTION II: Severability. All ordinances or parts of ordinances in conflict herewith are
repealed to the extent of the conflict. The provisions of this Ordinance are
hereby declared to be severable, and if provisions shall for any reason be illegal or
invalid, such holding shall not affect the validity of the remainder of this
Ordinance.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of for and O against, the foregoing Ordinance at
its Regular Meeting held on the 15th day of November, 2010.
Robert D. Freeman
Mayor
ATTESTED: c„,„
Barbie Curtis
City Clerk/Treasurer
On the agenda next was to consider AN ORDINANCE TO AMEND VAN BUREN'S
MINIMUM STREET STANDARDS, ORDINANCE NO. 02 -2002, AND FOR OTHER
PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the
rules be suspended and the Ordinance be placed on its second reading. The motion was
seconded by Alderman Ragsdale The council followed with a unanimous vote. The Clerk then
read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Sagely. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Sagely to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Parker, Moore, Ragsdale, Dodd,
Sagely, and Swaim. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 19 -2010
CITY OF VAN BUREN, ARKANSAS
ORDINANCE NO. IR -2010
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO AMEND VAN BUREN'S MINIMUM STREET
STANDARDS, ORDINANCE NO. 02 -2002, AND FOR OTHER PURPOSES.
WHEREAS, after a review of the requirements in the City of Van Buren Minimum Street
Standards (Ordinance No. 02 -2002) by the Van Buren Planning Department and
the Planning Commission there is a need for updating the requirements for traffic
control in new subdivisions; and
WHEREAS, notice of a Public Hearing was duly published, and a Public Hearing was
conducted by the Van Buren Planning Commission to consider revisions thereto;
and
WHEREAS, the proposed amendments to the Van Buren Municipal Code herein were
recommended by a unanimous vote of the entire Planning Commission.
NOW, THEREFORE, BE IT ORDAINED AND ENACTED BY THE CITY
COUNCIL OF THE CITY OF VAN BUREN, ARKANSAS, THAT:
SECTION I: Section 8 (Traffic Control) of Ordinance No. 02 -2002 is amended as follows:
8.1 General
The City Developer shall provide a traffic control and signage plan and specifications to the
Developer City for review and ap royal. The Developer will shall furnish and install permanent
traffic control signs and pavement markings in accordance with the City approved traffic control
and signage plea Code. The Developer shall provide a street lighting plan to the Citv for review
and approval. The Developer shall coordinate with utility companies for street light installation
in accordance with City Code and the Developer shall be responsible for installation cost. The
Developer shall be responsible for all temporary traffic control during construction until the
beginning of the warranty period. Traffic signal requirements will be evaluated by the City on
an individual basis.
ORDINANCE NUMBER 19 -2010 CONTINUED
8.2 TRAFFIC CONTROL DEVICES
Traffic control devices and installation shall conform to the "Manual on Uniform Traffic Control
Devices latest edition. Traffic signals shall conform to the standard specifications of the City.
8.3 ORNAMENTAL SIGNS
Ornamental and special signs shall be the responsibility of the Developer and shall conform to
the sign ordinance.
8.4 STREET LIGHTING
Street lights shall be provided at Developer's expense at all street intersections and at a spacing
along each street not to exceed 350 feet. Street lights and poles shall be standard units available
from and maintained by the service area utility company.
I
SECTION II: Severabilitv. All ordinances or parts of ordinances in conflict herewith are
repealed to the extent of the conflict. The provisions of this Ordinance are
hereby declared to be severable, and if provisions shall for any reason be illegal or
invalid, such holding shall not affect the validity of the remainder of this
Ordinance.
IN WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did
pass, approve, and adopt, by a vote of _(Ca for and 0 against, the foregoing Ordinance at
its Regular Meeting held on the 15th day of November, 2010.
9 I
1
...........e...„._c_
Robert D. Freeman
Mayor
ATTESTED: n QI.^� 6 X
Barbie Curtis
City Clerk/Treasurer
i
i
On the agenda next was to consider AN ORDINANCE TO AMEND ORDINANCE
NO. 35-1979 (AS AMENDED) ESTABLISHING THE VAN BUREN CIVIL SERVICE
COMMISSION, TO AMEND THE CIVIL SERVICE REGULATIONS FOR THE
POLICE AND FIRE DEPARTMENTS OF THE CITY OF VAN BUREN, TO ADOPT
ALL CURRENT DEPARTMENT POLICIES AND PROCEDURES, AND FOR OTHER
PURPOSES. The Clerk read the Ordinance in its entirety. Alderman Swaim moved that the
rules be suspended and the Ordinance be placed on its second reading. The motion was
seconded by Alderman Dodd. The council followed with a unanimous vote. The Clerk then
read the Ordinance the second time.
Alderman Swaim moved that the rules be further suspended and the Ordinance placed on
the third and final reading. The motion was seconded by Alderman Sagely. The council
followed with a unanimous vote. The Clerk then read the Ordinance the third and final time.
The Mayor asked if there was any discussion. There was none.
The Mayor then put the question, "Shall the Ordinance pass Motion was made by
Alderman Swaim and seconded by Alderman Ragsdale to adopt the Ordinance. On the Clerk's
calling the roll, the following vote resulted: Ayes Alderman Parker, Moore, Ragsdale, Dodd,
Sagely, and Swaim. The Mayor declared the motion carried as there were six (6) ayes and (0)
nays. Four (4) votes being necessary for passage.
The Mayor then declared the Ordinance passed and signed same in open Council, duly
attested by the City Clerk.
THE ORDINANCE WAS GIVEN THE NUMBER 20 -2010
ORDINANCE NUMBER 20 -2010 CONTINUED
CITY OF VAN BUREN, ARKANSAS
ORDNANCE N0. 2010
BE IT ENACTED BY THE CITY COUNCIL, FOR THE CITY OF VAN BUREN,
ARKANSAS AN ORDINANCE TO BE ENTITLED:
AN ORDINANCE TO AMEND ORDINANCE 140.35 -1919 (AS
AMENDED) ESTABLISHING THE VAN BUREN CIVIL
SERVICE COMMISSION, TO AND 3HECINTL SERVICE
REGULATIONS FOR THE POLICE AND FIRE
DEPARTMENTS OF THE CITY OFVANBUREN, TO ADOPT
ALL CURRENT DEPARTMENT POLICIES AND
PROCEDURES, AND FOR OTBER PURPOSES.
WHEREAS, the City adopted Ordinance 35 -1979, as amending, relating to the establishment of
a civil service commission for the Me and police department, providing definitions,
general provisions, appointment of Civil Service Commissioners, provisions
regarding personnel policies and procedures, modification of regulations, and appeals
of COMMISSION rulings, as allowed and authorized under A.C.A. 14 -51 -101 et
seq.; and
WHEREAS, the City Attorney, Police Chief, Fire Chief, and Civil Service Commission have
reviewed the Van Buren Municipal Code, Chapters 2.40 and 2.44, and the Civil
Service Regulations, and have determined that there is a need to adopt various
updates and clarifications to the Civil Service regulations, code provisions, etc., to
allow for clarity and easier enforcement of Van Buren's Civil Service Commission
ordinance; and
WHEREAS, notice of a Public Hearing was duly published, and a Public Hearing was conducted
by the V an B wen Civil Service Commi s s ion on November 4, 2010, to consider tbese
proposed amendments, and on November 15, 2010, at the regular monthly City
Council meeting; and
WHEREAS, the proposed changes herein were unanimously recommended by the Civil Service
Commission at the conclusion of the November 4, 2010, meeting.
NOW, THEREFORE, B E IT ORDAINED AND ENACTED BY THE CITY C OIINCIL OF
THE CITY OF VAN BUREN, ARKANSAS, THAT:
SECTION I: Ordinance No. 35 -1979, as amended, (VAN BIDED MUNICIPAL. CODE 2 .40.244)
shall be further amended as follows:
2.40.01 Appointedmeae of Commission: The Civil Service Commission shall be
appointed by the Mayor. in accordance with Article 1 of the Civil Service Regulation
for the Police and Fire DeoarMents of the City of Van Buren. Arkansas. subject to
ao val by the Clv Council That Ranno„ d [remainder of existing section
deleted]
2.40.03 A,,...w.L..aaa ,a Civil Service Regulations: The attached rendations dated
November 14.2010 are hereby adopted by reference and incorporated herein. Tint
i. A d i.. I, 3.a ivaal, wa lam. y a,agx h... [remainder of existing section deleted]
SECTION 2: Pursuant to Article XI Section 3, all current rules and regulations of the Police
Department and Fire Department are hereby ratified and adopted hereto.
SECTION3: The various provisions and pans of this Ordinance, orthe regulations adopted hereto,
are hereby declared to be severable, and, if any section or part of a section, or any
provision or part of a provision herein or therein is declared to he unconstitutional,
inappropriate, or invalid by any court of competent jurisdiction, such holding shall
not invalidate or affect the remainder of this Ordinance or said regulations, and to
that extent file provisions hereto are declared to be severable
PI WITNESS WHEREOF, the City of Van Buren, Arkansas, by its City Council, did pass,
pt, by 4 again foregoing regular
approve, and adopt, a l fox and 0 against, font oin Ordinance at itsre
meeting held on the 15th day of November 2010.
Rabert Lt.Free
Al1E TED: APPRO OFO
D ST
Barbie Curtis, City Clerk/1're,wumr N. Donaldnkins, J-., t
o
Next on the agenda was the Financial Statement. Motion was made by Alderman Swaim
and seconded by Alderman Ragsdale to appropriate the sum of $1,414,462.26 to pay expenses
and salaries for October 2010, presented by the City Clerk. The Council followed with a
unanimous vote.
11 -09 -2010 0 2 1 4 PH C I T Y O F VAN 8 0 6 4 9 0 PAGE, 1 1
e 1
AS CF: OCTOBER 31ST, 2010
10 General Fund
MONTH TO DATE YRAR TO DATE
AC CTM ACCOUNT MY.E
DEBITS CREDITS DEBITS CREDITS
ASSETS
1000 Petty Cash 0.00 200.00
1020 Cash in Bank 14,830.96 108,418.16
0•*
1020.04 Veterans' Memorial -Act 934 42,613.30 111,923.30
1020.05 2009 Byrne Recovery Grant 2,281.55 13,987.94
1020.06 2009 Byrne Grant 0.00 120.00 9 3 5, 1 7 4. 2 7+ L
1020.07 2007 Byrne Grant 0.00 0.00 1 7 3 0 9 1
1020.08 Cash in Bank -Ins 2008 Storm 0.00 0.00 1 3 4 0 0 4 2
1020.09 District Cost Grant-Mediation 0.00 25.00
1, 361.12+
1020.30 Cash in Bank HOC 500.00 5,884.25
1020 -11 Cash in Bank -NVBB 0.40 0.00 2 1 x, 1 6 7 3 9+
1020.13 Cash In Bank ACT 833 0.00 64,713.03 1 1 .9 0 0 3 2 6
1020.14 Court Automation-District 1.681.19 59,773.62 8 1 27.00+ 1'
1020.115 cash In Bank ACT 1314 0.00 C
1020.16 AR Dept of Rural Services 0.00
-o.o0 1,497•89+ I1
1020.17 New Police Dept 0.00 35,000.00 0 0 8
1029.18 Cash in Bank PD Co Tax 12,028.04 107,844.46 1 4 1 4 s 4 6 2 2 6 5 II
1020.19 Cash in Bank FD Co Tax 40,298.30 203,779.43
5,95000 4f
ro Control
1020.20 Cash In Bank Erosion Con[
l 100.00 I
1020.27 Cash in Bank Levee 650.00 7,619.17
1020.28 Marina Repairs 12,500.00 12,500.00
1020.31 Cash in Bank Parks c Rec 5.00 46,638.40
1020.32 CIF-Parks 6 980164tlon 0.00 0.00
1020.33 Cash in Bank-Yard waste 5.911.95 33,249.16
1020.51 Cash in Bank Cemetery 30.24 14,902.02
1020.91 Cash in Bank Cap Imp 71,406.91 1.179,570.72 I
1040 Investments 0.00 550,000.00
1040.10 investments Sales Tax City 0.00 0.00
1040.18 Investments PD Co Tax 0.00 0.00
1040.19 Investments FD Co Tax 0.00 0.00
1040.27 Investments Levee 0.00 0.00 I II
1040.31 Investments Parks 6 Roo 0.00 0.00
1040.51 Investments Cemece ry 0.00 48,752.59 I
1040.91 Investments Cap Imp 919.10 1,815,591.93
1050 Fixes Assets 0.00 0.00
1051 Accumulated Depredation 0.00 0.00
1504 Due from payroll 0.00 0.00 r.
1505 Due From Other Funds 0.00 0.00 I1
1520 Due from. Street Fund 3.00 9.24 i l
1540 Due From Library Fund 0.00 0.00
LIABILITIES AND FUND BALANCE
i
2000 Accounts Payable 55.00 00.00
2010 Municipal Health Ins, Payable 0.00 0.00 I
2030 Colonial Life Payable 0.00 0.00
2035 Credit union -First Resooree 9.00
0.00 le
2040 Loeel Payable
0.00 0.00 �I'
II
I.
11
1
1
Next Police, Fire, Building Inspector, District Court, Engineer, and Ambulance
Reports were presented for filing. There being no further questions or changes, the
reports were filed as submitted.
Next on the agenda was Miscellaneous and General Discussion. Mayor Freeman wanted
to schedule a special study session for the 2011 Budget on December 6, 2010 at 7:00 p.m. in the
council room. He also mentioned a press release from AETN that Silent Story Tellers was
awarded three Emmy's. The City's Fairview Cemetery was featured in that film. Chief Bell
thanked the Civil Service Commissioners for all their work on these changes. Alderman Parker
thanked all who worked on the Safe Room Grant. She also asked how the crosswalks with the
city seal were coming along. City Engineer Brad Baldwin said some materials have arrived.
Mayor Freeman said we are having the city seal redone to get a good replication of it made.
Alderman Parker gave a Happy Birthday out to Jennifer Froud.
There being no further business, motion was made by Alderman Parker and
seconded by Alderman Swaim to adjourn. The Council followed with a unanimous vote.
The meeting adjourned at 7:50 p.m.
ATTESTED: AP RO ED:
e..461-4 a/
CITY CLERK TREASURER MA OR